undergrad_handbook

BAKER UNIVERSITY

Baldwin City Campus

STUDENT HANDBOOK

2024 – 2025

Campus Information

Administrative Information pg. 4

Academic Information pg. 5

Athletics pg. 8

Business and Finance pg. 9

Financial Aid pg. 10

Spiritual Life pg. 11

Student Affairs pg. 11

Campus Policies pg. 16

Residence Life Policies pg. 48

Title IX Policies and Procedures pg. 64

BALDWIN CITY

CAMPUS

INFORMATION

ADMINISTRATIVE INFORMATION

This handbook is published to provide all Baker University community members with important information on University

policies and procedures relating to University services, community responsibility, and student life. It is the responsibility of the

readers to familiarize themselves with its contents. While effort is made to accurately present policies and procedures as of the

date of publication, Baker University reserves the right to add, delete, revise, or modify policies and procedures at any time.

Such changes will supersede any previously published policies or procedures on a similar topic. It is the responsibility of the

readers to verify current policies and procedures.

BAKER UNIVERSITY MISSION

Baker University empowers students with the knowledge, skills, and values to make a meaningful impact on their professions,

their communities, and the world.

BAKER UNIVERSITY VALUES

The values of Baker University reflect the principles and beliefs that guide the institution’s actions, decisions, and interactions.

They are:

•Excellence: Providing high-quality education through academic rigor, critical thinking, and continuous improvement.

•Integrity: Upholding the highest ethical standards, promoting honesty, transparency, accountability, and a culture of trust.

•Respect: Valuing the dignity and worth of all individuals, creating a safe and welcoming environment, and promoting a culture

of inclusivity.

•Community: Fostering connection, belonging, collaboration, and shared responsibility among students, faculty, staff, and

alumni.

•Service: Encouraging a commitment to social responsibility and making a positive difference in local, national, and global

communities.

•Growth: Cultivating intellectual curiosity, lifelong learning, and personal and professional development.

•Innovation: Promoting new ideas and encouraging adaptability, flexibility, entrepreneurial thinking, and creativity.

•Spirituality: Respecting religious diversity and fostering individual spiritual development in an inclusive manner.

These values will guide the University’s policies, programs, and practices, creating a strong and purposeful foundation for the

Baker University community.

HISTORY AND TRADITIONS

Founded on the Santa Fe Trail only four years after the opening of the Kansas Territory to settlers, Baker University was the

first university in Kansas. Named after Methodist Bishop Osmon C. Baker, the school received its charter from the Territorial

Legislature on February 12, 1858.

Baker University serves nearly 4,000 students through the College of Arts and Sciences and School of Education undergraduate

programs on the Baldwin City campus, the School of Professional and Graduate Studies and School of Education graduate

programs based in Overland Park, and the School of Nursing at Stormont Vail Health in Topeka.

Some of the state’s most historic buildings are on the Baldwin City campus, and three are listed on the National Register of

Historic Places. The oldest building, the Old Castle Museum, was built in 1858 and was the only academic structure until 1871.

It also was the first college building in the state. The second oldest, Parmenter Hall, pays tribute to Charles Sylvester

Parmenter, the first professor of biology. Abraham Lincoln donated $100 toward its construction. Case Hall is named for a

trustee who offered an initial challenge grant to build it as the first library on campus and is a Carnegie library.

Another distinctive campus feature is the Grape Arbor. It was the first arbor of the Aeolian Society, a women’s literary society

of the nineteenth century. On a nearby pedestal of stones stands the “old ten o’clock bell” that a century ago called students to

their morning classes and announced their nightly curfew from a lofty perch atop Parmenter Hall. To the south is a bridge

commemorating the visit of President William Howard Taft, who spoke on campus in 1911. The Osborne Chapel, dismantled in

England and rebuilt on campus, was dedicated in October 1996 by former Prime Minister of Great Britain Margaret Thatcher.

Several traditions have developed relative to organized athletics. Baker and the University of Kansas played the state’s first

collegiate football game in 1890. Baker won this contest and established its preeminence throughout the region. Well-known

Kansas University basketball coach Forrest C. “Phog” Allen first acquired his reputation as a coach here. Later, Emil Liston,

founder of the National Association of Intercollegiate Athletics, followed him in basketball and football. Still later, Liston’s

former players Karl Spear and James Irick distinguished themselves in their coaching activities, followed by Charlie Richard,

known as the “winningest football coach in the NAIA.” The university’s official color, cadmium orange, has remained its single

color for almost a century. The Wildcat mascot was first applied to a successful football team and then extended in the 1920s

to all other sports teams.

BAKER ALMA MATER

“To the Orange,” by William C. Rice

To dear old Baker unto thee our grateful song we sing.

In triumph sound throughout the land, loud let thy praises ring.

Our Alma Mater will reign across the vast fair Kansas plain.

Hearts to the Orange forever true. We’re children of old Baker U.

BAKER FIGHT SONG

It’s that old Baker Spirit, Fight to Win,

That leads us on to victory;

We breathe it in the air; we find it everywhere;

It thrills us through and through;

A Son that’s true can’t say the

Old gray mare she ain’t what she used to be, for

Baker’s just the same;

She’s got the same old Pep,

She’ll never lose her Rep,

We’re going to win this game!

ACADEMIC INFORMATION

NOTICE OF ACCESSIBLIITY

Although certain facilities are not fully physically accessible to people with disabilities, Baker University will take such means as

are necessary to ensure that no qualified person with a disability is denied the benefits of, excluded from participation in, or

denied the use of any programs or activities provided by the University. Baker will meet federal standards of accessibility by

reassignment of classes or other services to accessible locations, alterations, or new construction.

Structural changes to existing facilities will not be required where other methods are sufficient to comply with the federal

standards as published. Because scheduling of classes and arranging housing in accessible facilities may require reasonable

advanced planning, students with disabilities accepted for admission should identify themselves at least four months prior to the

start of the semester of admission and indicate the nature of accommodation they may need. This communication should be

directed to the ADA Accommodation Coordinator located in the Student Academic Success office: 785.594.8352.

NOTICE OF NONDISCRIMINATION

It is the policy of Baker University to afford equal opportunity for all persons. As such, the University will not discriminate

based on an individual’s race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation, marital

status, or other status protected by law, in admission to the University, employment decisions, or in the performance of its

education programs or activities.

Any person having questions regarding Baker University’s compliance with the regulations implementing Title VI, section 504,

Title IX, Title II, or the Age Act is directed to contact the Dean of Students or the CFO, Baker University, 618 Eighth Street,

P.O. Box 65, Baldwin City, Kansas 66006-0065, who have been designated by Baker University to coordinate the institution’s

efforts to comply with Federal regulations.

Any person may also contact the Office of Civil Rights, U.S. Department of Education, 8930 Ward Parkway, Suite 2037, Kansas

City, MO 64114-3302, 816.268.0550, [email protected], regarding the institution’s compliance with regulations

implementing Title VI, Title IX, section 504, Title II, or the Age Act.

FREEDON OF EXPRESSION STATEMENT

Baker is committed to protecting the right to freely communicate ideas and fully supports the freedom of all members of the

Baker community to engage in robust, uninhibited discussion and deliberation on any and all topics. In a word, Baker’s

fundamental commitment is to the principle that debate or deliberation may not be suppressed because the ideas put forth are

thought by some or even by most members of the Baker community to be offensive, unwise, immoral, or wrong-headed. Free

speech may expose one to truths and untruths, but the basis of scholarship is to make a commitment to connect one’s claims

to reliable evidence. It is for the individual members of the Baker community, not for Baker as an institution, to make those

judgments for themselves, and to act on those judgments not by seeking to suppress speech, but by openly and vigorously

contesting the ideas that they oppose.

The freedom to debate and discuss the merits of competing ideas does not, of course, mean it is not without limits. Baker may

restrict expression that violates the provisions of the U.S. Constitution and the longstanding Supreme Court precedent

concerning on-campus speech, that falsely defames a specific individual, that constitutes a genuine threat or harassment, that

unjustifiably invades substantial privacy or confidentiality interests, or that is otherwise directly incompatible with the

functioning of Baker. In addition, Baker may reasonably regulate the time, place, and manner of expression to ensure that it

does not disrupt the ordinary activities of Baker. But these are narrow exceptions to the general principle of freedom of

expression, and it is vitally important that these exceptions never be used in a manner that is inconsistent with Baker’s

commitment to a completely free and open discussion of ideas.

ACCOMMODATION NOTICE

Baker University is committed to providing “reasonable accommodations” to qualified employees, applicants, and students

with disabilities, in accordance with Section 504 of the Rehabilitation Act and Americans with Disabilities Act, as amended.

Students seeking accommodations or information about the services, activities, and facilities that are accessible to and usable

by persons with disabilities should contact the Academic Success Coach located in the Student Academic Success Office, 618

Eighth Street, P.O. Box 65, Baldwin City, KS 66606-0065, 785.594.8352.

CREDIT HOUR DEFINITION

Baker University subscribes to the federal definition of the credit hour: A class hour at Baker University is typically 50 minutes.

“A credit hour is an amount of work represented in intended learning outcomes and verified by evidence of student

achievement that is an institutionally established equivalency that reasonably approximates not less than:

One hour of classroom or direct faculty instruction and a minimum of two hours of out-of-class student work each week for

approximately fifteen weeks for one semester […] hour of credit […]; or at least an equivalent amount of work as required in

paragraph 1) of this definition for other academic activities as established by the institution including laboratory work,

internships, practica, studio work, distance learning and other academic work leading to the award of credit hours.”

FAMILY EDUCATION RIGHTS AND PRIVACY ACT (FERPA)

Baker University maintains compliance with the Family Educational Rights and Privacy Act (FERPA) of 1974 as amended. FERPA

defines educational requirements which are designed to protect the privacy of students concerning their records maintained by

Baker University.

FERPA accords students certain rights with respect to their education records.

• The right to inspect and review their records

• The right to request the amendment of their education records to ensure that they are not inaccurate, misleading, or

otherwise in violation of privacy or other rights

• The right to consent to disclosure of personally identifiable information contained in their education records, except

to the extent that FERPA authorizes disclosure without consent

• The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to

comply with the requirements of FERPA

• All requests to release, inspect, or review education records or to petition to amend education records should be

made in writing to the University Registrar.

Education records may be disclosed without prior written consent to school officials having a legitimate educational interest. A

school official is defined as a person employed by the University in an administrative, supervisory, academic, or support staff

position (including law enforcement and health professionals); a person or company with whom the University has contracted

(such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; a student serving on an official

committee (such as a disciplinary or grievance board); or a student engaged in a teaching assistantship learning experience. A

school official has a legitimate educational interest if the official needs to review an education record in order to perform a task

that is his or her professional responsibility, related to a student’s education, related to the discipline of a student, or necessary

for supportive service to the student. Determination of legitimate educational interest will be made by the University Registrar.

Education records may also be disclosed without prior written consent of students in order to comply with a judicial order or

subpoena, and to various federal, state, and local authorities as outlined in the FERPA statute.

RELEASE OF DIRECTORY INFORMATION

Baker University hereby gives notice that it has designated the following categories of personally identifiable information as

“Directory Information” under the Family Educational Rights and Privacy Act (FERPA) of 1974 (as amended). This information

can be released without the prior consent of students as permitted by law.

Under the terms of FERPA, Baker University defines “Directory Information” as follows

• Name

• Permanent address and telephone number

• Baker email address

• Dates of attendance

• Enrollment status

• Class level

• Major area(s) of study

• Honors and awards

• Degree(s) conferred (including dates)

• Date of birth

• Photograph

• Participation in officially recognized activities and sports

• Height and weight of athletes

To request that your directory information not be made available to the public (including friends, family, and current or

potential employers), a signed form must be submitted to the Registrar’s Office. All inquiries regarding this policy should be

directed to the University Registrar.

LIBRARY SERVICES

Collins Library

785.594.8414

library@bakerU.edu

http://lib.bakerU.edu

http://www.bakerU.edu/archives

https://www.bakerU.edu/old-castle-museum/

https://www.bakerU.edu/quayle-bible-collection/

Baker University offers access to a wide assortment of resources and services to support student research endeavors. As the

portal to this wealth of knowledge, the library homepage provides students with multiple tools to search the library’s physical

and electronic collections, as well as resources held by libraries around the world. If a resource is not held locally, students can

request it through interlibrary loan. The library staff is also available to help Baker students with their research needs and can

be contacted by phone, email, or by visiting the circulation desk located on the second floor of Collins Library. In addition to

housing the physical collection of books, journals, magazines, and audio-visual content, the second and third floors of Collins

Library provide spaces for individual study, group collaboration, and information technology (including access to computers, a

scanner, and a printer). The second floor iLab, or Innovation Lab, provides all students and faculty access to a 3D printer. The

Spencer Wing of Collins Library provides students access to archival collections associated with the development of Baker

University, Baldwin City, Kansas, and Methodism in Kansas, as well as a special collection containing rare religious texts from

around the world. The Old Castle, Baker’s first academic building, houses a museum containing artifacts associated with local

and university history which can be viewed on display or by request. Additional information regarding hours of operation,

contact information, and policies can be found on the webpages provided above.

STUDENT ACADEMIC SUCCESS

The Office of Student Academic Success (SAS), located in the lower level of Collins Library (room 120), provides resources

intended to support academic success for all students. This includes the coordination of academic advising, peer tutoring,

academic coaching, and access services.

The Office of Student Academic Success strives to help students fully achieve their academic goals through developing effective

academic habits, skills, and learning strategies, and through assisting in the transition to college academics and Baker University

life. SAS faculty members and peer tutors serve students who seek academic support and who wish to enhance their skills or

improve their academic performance. SAS staff and tutors are trained to assist students in all areas, including math, English,

writing, business, sciences, and Spanish. Additionally, SAS staff determine and arrange appropriate accommodation for students

with documented disabilities.

These services are available on a walk-in basis or by appointment and are free to all Baker students. SAS Office contact info:

785.594.8352; [email protected].

ATHLETICS

The Department of Athletics has been a member of the Heart of America Athletic Conference since it was established in 1971

and the National Association of Intercollegiate Athletics (NAIA) since 1937. Rooted in deep tradition, former Baker Athletic

Director Emil S. Liston was one of the founding fathers of the NAIA. During Baker’s existence numerous athletes have been

recognized for their efforts in the classroom, being named Daktronics-NAIA Scholar-Athletes.

Baker has also featured 1I NAIA National Champions on the field of play with 10 coming since 2012. Palmer Mai became the

first NAIA National Champion from Baker in 1953 winning the 220-yard low hurdles. Then Stephanie Nelson became Baker’s

first-ever female national champ with her first-place finish in the javelin at the 2012 NAIA Women’s Outdoor Track and Field

National Championships in Marion, Indiana. A year later Jeremy Gathright won the men’s 400-meter dash at the 2013 NAIA

Men’s Outdoor Track and Field National Championships also in Marion, Ind., and in March of 2014, freshman wrestler Bryce

Shoemaker became the first wrestling national champion at Baker by winning the 133-pound NAIA National Championship in

Topeka, Kansas.

Two years later a duo of wrestlers earned a NAIA National Championship, as Colby Crank and Victor Hughes became the fifth

and sixth Baker NAIA National Champions. The Cats went back-to-back inside the Kansas Expocentre in Topeka, Kansas, as

Hughes won the 149-pound NAIA National Championship, then the next dual on the mat showed Crank win the 157-pound

title.

In 2018, Lucas Lovvorn continued wrestling’s dominance at the national level, winning Baker’s fourth wrestling National

Championship in five years. Lovvorn then became Baker University’s first two-time NAIA National Champion, winning the 174-

pound weight class again in 2019. Lovvorn then hit unprecedented territory in 2020 as he won his third consecutive National

Championship. Moses Watson also won a National Championship in 2019, taking first in the men’s racewalk to become the first

men’s track and field athlete to win a championship since 2013.

Baker University’s most recent NAIA National Championship came from Kaylynn Albrecht who won Baker’s first National

Championship in women’s wrestling after winning the 115-pound weight class in the 2023 NAIA National Championship.

Athletes have also been honored for their efforts on the field of competition by being acknowledged as Heart All-Conference

and NAIA All-American performers. Baker has been a Champions of Character Institution since the program’s inception in

2000-2001. The Champions of Character initiative seeks to cultivate change in the athletic arena through the five core values of

respect, integrity, responsibility, servant leadership, and sportsmanship.

The Wildcats currently sponsor 27 sports – 11 men’s, 12 women’s, and 4 co-ed and represent approximately 75% of the

student population on campus.

Men’s sports include Football, Soccer, Cross Country, Basketball, Wrestling, Indoor and Outdoor Track, Baseball, Golf, Tennis,

and Bowling.

Women’s sports include Volleyball, Soccer, Cross Country, Basketball, Bowling, Indoor and Outdoor Track, Softball, Golf,

Tennis, Wrestling, and Flag Football.

Co-ed sports include Cheer, Dance, Marching Band, and Esports

BUSINESS AND FINANCE

WILDCAT WEARHOUSE

Long Student Center, Main Level

785.594.2450, wearhous[email protected]du

www.bakeru.edu/wearhouse

The Wildcat Wearhouse is conveniently located on the first floor of the Long Student Center. This includes Baker branded spirit

wear and other consumable items. Store hours are generally Monday-Friday 9 a.m. – 4:00 pm. The store is open selected

weekends for special events such as Homecoming, Family Weekend, Graduation, Student Orientation Days, and others. Check

the website for store hours for specific dates.

BOOKS

The Wildcat Wearhouse no longer sells books. You can access the required books and materials from your student Moodle site.

CAMPUS SAFETY

NLC 101

785.594.8430

Campus Safety is available 24 hours a day, 7 days a week, and 365 days a year. Please save Campus Safety numbers in your phone.

A “lost and found” is kept in the office. Free parking registration stickers may also be received in the Safety Office.

DINING SERVICES

Long Student Center Level I

913-242-0064

Welcome to dining services at Baker University. Along with our dining services partner, American Dining Creations, we are

excited to provide you an innovative dining experience. We have a variety of stations that focus on local and scratch-made

options (that meet numerous dietary needs).

Students living in residence halls will participate in a 19, 14, or 12 meal plans per week in the dining room. For off-campus

students, we offer a commuter plan as well and a meal plan declining cash balance (varies by plan). There is also a 225-meal

block plan per semester for students to utilize meals at their discretion throughout the semester. Unused meals on this plan

roll over from fall to spring; but not from spring to fall. Details on all options are available in the Business office, Constant Hall.

To be admitted to Resident Dining, please present proper form of payment at the door. This includes student ID, or if the

student is not on a meal plan or has exhausted their meals for that time period, credit/debit card. Please remember that meals

are non-transferable. However, meal plan declining balance may be shared with guests at any time.

We look forward to being a part of the Baker University community and providing the best dining experience.

Note: Hours for the Dining Room and Café are subject to change based on business and the school calendar

• Full Breakfast: Monday-Friday 7:30 am-9:30 am

• Continental Breakfast: Monday-Friday 9:30-11:00

• Lunch: Monday-Friday 11:00 am-1:30 pm

• Late Lunch Options: - 1:30-4:30pm

• Dinner: Monday-Friday 4:30 pm-7:00 pm

• Weekend Brunch: Saturday-Sunday 10:30 am-1:00 pm

• Late Lunch Options: 1:00pm-4:30pm

• Weekend Dinner: Saturday-Sunday 4:30pm-6:00 pm

• Late Night Grill: Sunday-Thursday 8:00pm-10:00pm

The Late Night Grill accepts meal plan declining balance dollars as all valid forms of payment. Meal swipes are available in the

Late Night grill as well.

Retail Dining

Common Grounds, Long Student Center Level I

Starbucks-Common Grounds

Baker University and American Dining Creations provides to-go options for the students on the run. Common Grounds offers

a core assortment of lunch and snack items. We also provide seasonal fare and beverages alike. Our baristas prepare Starbucks

coffee, lattes, Frappuccino, teas, and smoothies that are made to order. Common Grounds does not accept meal plan swipes,

but accepts credit or debit card, and meal plan declining balance dollars. We do not accept Starbucks gift cards as a form of

payment, nor do we sell them since we are not a Starbucks franchise.

Common Grounds

Monday-Thursday 7:30 am-8:00 pm

Friday 7:30 am-3:00 pm

Sunday 4:00pm-8:00pm

MAIL AND COPY CENTER

Harter Union

Kelly Garrison, Director, kelly.garri[email protected]

http://www.bakerU.edu/baldwin/current-students/mail-copy

The Mail & Copy Center is in the lower level of Harter Union. Baker has also implemented a touchless package delivery system

with lockers. If you receive a package or books, you will receive an email from mailsvcs@bakeru.edu with the locker number

and code to pick up your package at your convenience. The lockers are located in the lobby of the union outside of the

Wildcat Wearhouse. Mail may be with packages in the lockers, or it may be held in the Mail & Copy Center.

For fastest delivery, mail should be addressed as follows

Student Name

Baker University

615 Dearborn St. | P.O. Box 65

Baldwin City, KS 66006

All outgoing mail should have a return address clearly identifying the sender, so undeliverable mail can be returned to the

sender. Students who move out of University housing for any reason will have their first-class mail forwarded for up to one

year and periodicals for six months. If no other forwarding address is left at the Mail and Copy Center, mail will be forwarded

to the student’s permanent address.

FINANCIAL AID

Constant Hall, lower level

785.594.4595

https://www.bakeru.edu/costs

It is the policy of Baker’s College of Arts and Sciences to provide financial assistance to as many students as possible who

require funds. The University has a financial aid program which includes scholarships, participation awards, grants, loans, and

employment. Scholarship awards issued by Baker University are at the sole discretion of the University. Priority deadline for

filing the Free Application for Federal Student Aid (FAFSA) is March 15 of the preceding academic year. The file should be

completed by April 15 of the preceding academic year. Upon initial application, applicants will be notified of documents needed

to complete the file. While departments may recommend to the Financial Aid office that a student be considered for

scholarship assistance, the Financial Aid office is the only office at Baker authorized to offer financial aid to students.

Information concerning types of financial aid and the qualifications may be obtained in Constant Hall. Students are encouraged

to keep this office informed of changes in family circumstances.

Process. For most types of aid, students must complete the Free Application for Federal Student Aid (FAFSA) form online at

http://www.fafsa.gov/.

Campus Work Program. The University employs as many qualified students as possible on the Federal Work Program.

Employment cannot be guaranteed. Work supervisors are asked to interview all interested students for each open position

before selecting the student who has the best background, skills, and schedule for the position. To remain eligible to work,

students must meet the minimum requirements for good financial aid standing.

Financial Aid Standing. Financial aid standing is based on hours earned only at Baker University. Both cumulative GPA and

hours earned affect your eligibility to receive Baker funded, federal, and state aid. Students must be enrolled in 12 hours per

semester to receive the maximum amount of aid. Specific information regarding financial aid is published each year in the Academic

Catalog.

SPIRITUAL LIFE

Osborne Memorial Chapel

Rev. Kevin Hopkins, Minister to the University, 785.594.4562, kevin.hopki[email protected]

Amy Sneegas, Department Assistant, 785.594.4553, [email protected]

www.bakerU.edu/baldwin/prospective-students/spiritual-life

Church leaders who were following the westward expansion in America founded Baker University in 1858. They sought to

provide a place of higher education devoted to the Christian faith and academic excellence. As one of 195 colleges and

universities in the United States related to the United Methodist Church, Baker University seeks to continue that tradition.

The center of religious life on Baker’s campus is the Clarice L. Osborne Memorial Chapel. A University chapel worship service

is held each Thursday of the academic year at 11 a.m. Chapel attendance is not required on Baker’s campus; however, no

classes are scheduled during chapel time so that all who wish to attend may do so. Chapel services are informal and last

approximately 45 minutes. A free lunch is served in the Chapel basement following the service. Chapel is open to persons of all

faiths.

There are multiple local churches of a variety of denominations in Baldwin City. Students are encouraged to find a church home

and to become involved in local church ministry and service. There are many more church options from which to choose in

nearby Lawrence.

STUDENT AFFAIRS DIVISION

EXECUTIVE DIRECTOR OF STUDENT AFFAIRS

Long Student Center, 2nd Floor

Macy Warburton, Executive Director of Student Affairs, 785.594.8443, macy.warburton@bakerU.edu

https://www.bakerU.edu/student-affairs/

This department strives to create an environment that fosters a student’s development academically, personally, and socially

from orientation to graduation. The Dean of Students, Assistant Dean of Students, and Executive Director of Student Affairs

serve as student advocates and provide an administrative channel for all student concerns as they relate to the University. All

aspects of a student’s campus life are the concern of this office. Specifically, the services directed by this department include:

• Career Services

• Counseling Center

• Leadership

• Intramurals

• Multicultural programs

• New Student Orientation

• Residence Life

• Community Service

• Student Activities

• Student Government

• Student Organizations

• Fraternity | Sorority Life

• Title IX Education

• Community Outreach

• Wellness and PACE

CAREER SERVICES

Long Student Center, 2

Floor, 202

Ashley Kretzschmer, Director

785.594.8435, [email protected], www.bakerU.edu/career-services

Career Services provides opportunities for students to explore majors and careers; determine career options or plans; obtain

relevant experience; research graduate and professional schools; and learn how to conduct a successful job search.

Career Planning. Students are encouraged to take advantage of individual career counseling, assistance with arranging

internships, locating employer contacts, or attending career related workshops and events. Individual assistance is available for

résumé, cover letter, interviewing, and graduate school application writing. Through individual counseling and career

assessments, students can identify their interests, skills, strengths, and values and learn about potential majors and careers.

Career Services Resources. Resources provided by Career Services include an extensive website with a variety of materials

and information about careers in various fields, job seeking tools and skills, employers, graduate schools, and other career

guidance topics. Individual guidance is provided to assist students with resources on career planning, internships, and jobs. Full-

time, part-time, summer, and internship job vacancies are received and posted online daily. Professional clothing for interviews

and internships is available to students in the Baker University Career Closet, located near the career services office in Room

201.

Internships. One of the most valuable ways students can prepare for life after college is to engage in an internship. This type

of experiential learning is an important complement to the classroom instruction that occurs at Baker. Internships can be taken

for credit during January Interterm, Fall, Spring, or Summer semester (with some exceptions based on major). A typical

internship is for 3 credits (120 work hours) over 3 to 15 weeks. However, students may earn 1 to 12 credit hours while

interning. Sophomores through seniors may enroll in the internship program for credit.

Special Programs and Career Events. Career Services offers all students a variety of special programs and career

workshops, and alumni meet ups throughout the year. Students are encouraged to attend a variety of career fairs with area

employers. Special programs are held each semester to provide students the opportunity to meet alumni and employers to

network for potential careers.

Employment Services. Area companies and organizations are invited to campus to interview students for internships, as well

as part-time and full-time positions. They also give classroom presentations, conduct mock interviews, and provide

informational interviews for students exploring careers. Employers are encouraged to sign up to get involved with Baker

University Career Services at https://forms.office.com/r/d5cqjqVx5b. Additional information regarding Career Services

resources and opportunities can be found on the Baker University website at www.bakerU.edu/career-services.

COMMUNITY OUTREACH

Long Student Center, 2nd Floor, 202

Ashley Kretzschmer, Director of Career Services

785.594.8435, [email protected],

https://www.bakerU.edu/service-learning

Baker University believes in developing students into responsible contributors to society and caretakers of their

communities. Baker Serves is the community service student organization that serves as the liaison between Baker students and

volunteer opportunities. The organization coordinates community service activities on campus and in surrounding communities.

Projects organized by Baker Serves look to reach beyond the campus to positively impact other communities directly. Baker

Serves has created partnerships with agencies such as Harvesters, Baldwin City organizations, and Habitat for Humanity. Baker

Serves host projects such as The Big Event and the Adopt-A-Highway program giving students an opportunity to have fun in

selfless support of worthwhile causes.

COUNSELING CENTER

519 Grove Street

Dr. Tim Hodges, Director, 785.594.8409, tim.hodges@bakerU.edu

Sherri Pahcoddy, Department Assistant, 785.594.8409, [email protected]

https://www.bakerU.edu/resource/student-counseling-center

The mission of the Baker University Counseling Center is to promote wellness and maximize students’ strengths to ensure

success. The Counseling Center further seeks to promote the health and well-being of the Baldwin City campus as a whole.

This is accomplished by providing mental health services, outreach, and educational opportunities and by fostering collaborative

relationships across the University.

Services available to students include individual, group, and couples counseling as well as consultation with students on a variety

of subjects. All counseling services are confidential in nature, and no information about a student will be released without

written permission. In addition, presentations for student groups and organizations covering a wide variety of psychological

concepts are available. Such topics include but are not limited to: depression, anxiety, stress management and relaxation, eating

disorders, athletic performance, suicide, and alcohol and drug abuse.

The Counseling Center is not equipped to handle after-hour emergencies. Should immediate emergency mental health care be

needed, dial 911 or contact the 24/7 Suicide and Crisis Lifeline at 988.

Counseling and Treatment Resources on Campus

The University recognizes that addiction to alcohol or other drugs is a treatable health problem and will be dealt with as such,

provided no illegal actions have been committed that will warrant additional legal action. Students needing assistance with

alcohol or other drug abuse may use the University Counseling Center. In addition, referrals will be made to agencies and

medical facilities in the community as needed. Students may also contact any of the resources listed below for assistance.

Other Resources

• DCCCA – Substance use assessment and treatment 785.830.8218

• Sexual Trauma Assault and Assault Care Center 785.843.8985

• The Willow Domestic Violence Center 785.843.3333 (24/7)

DIVERSITY, EQUITY, AND INCLUSION

Long Student Center, 2nd Floor, 203

Keirstyn Reynolds, Director of Multicultural Engagement and Programming

785.594.8473, keirstyn.[email protected]

https://www.bakeru.edu/diversity

Inclusion seeks to prepare students for our diverse world by providing experiences and opportunities to increase understanding

and respect for our differences.

The Baker community is composed of people from many backgrounds who represent various values, customs, perceptions, and

behaviors. That community also includes those with differences in sexual orientation, language, and socioeconomic status. As

Baker University is committed to equity and diversity, it is dedicated to raising the vision of the college community above the

cultural barriers that might separate us.

Inclusion works collaboratively with the Admission’s Office, Academic Services, Athletics, Residence Life, and Student Life to

meet the academic, social, and personal needs of students, and participates in recruitment and orientation activities. It also

supports underrepresented students and works to foster a community where cultural diversity is appreciated and inclusiveness

is achieved. All members of the campus community are encouraged to expand their cultural horizons through participation in

the numerous cultural enrichment activities sponsored by this and other University departments. We remain steadfast in the

core values of Baker University as we support all causes for social justice. Through our collaborative programming, we

encourage students, faculty, and staff to be a positive change in the community.

FRATERNITY AND SORORITY LIFE

Long Student Center, 2

Floor, 205

http://www.bakerU.edu/fraternity-sorority-life

Fraternity and Sorority Life is an integral part of many Baker students’ undergraduate experience. It can provide a host of

options and opportunities for the positive growth and personal enhancement of a young man or woman. Fraternity and

Sorority life members at Baker University participate in community service and philanthropy events for local and national

organizations, athletics, intramurals, all-campus events such as Homecoming, Greek Week, Family Day, admissions recruitment

days, Baldwin City’s Maple Leaf Festival, and many other activities. Involvement in a fraternity or sorority includes lifetime

membership that opens the door for many positive networking opportunities. Primary recruitment takes place every fall

semester, typically during the first week of classes.

INTRAMURALS

Intramurals are designed to provide current students the opportunity to participate in organized recreational activities. With the

goal of learning, teamwork, and fun, participants go from being fans to being players. Men’s, women’s, and co-recreational leagues

learn good sportsmanship, leadership, teamwork, and socialization.

Intramurals provide an atmosphere of friendly competition. Teams vary in size depending on the sport. Only current Baker

University students are allowed to participate. NAIA athletes may not participate in the intramural sport of which they compete.

Teams are formed within student groups, residence halls, and friends. Those wishing to participate without having a specific team

are welcome to sign the free-agent list to be placed with a team.

RESIDENCE LIFE

New Living Center, #101

Nick Goodman, Assistant Dean of Students, 785.594.4792, [email protected]

Coleen Evans, Assistant Director, 785-594.8784, [email protected]

Sherri Pahcoddy, Department Assistant, 785.594.8409, [email protected]

www.bakerU.edu/housing

CAMPUS HOUSING OPTIONS

Baker offers three traditional residence halls—Gessner Hall, Irwin Hall, and the New Living Center. All students residing in the

residence halls are required to purchase a meal plan. The Horn and Markham apartment complex has four-person suites. The

Lodge has two-person suites. Returning students who have sophomore status and higher desiring to live in the apartments

must meet minimum requirements designated in the apartment application. Maintenance is not responsible for cleaning

apartments or the personal rooms of the residents.

RESIDENCY REQUIREMENT EXEMPTION

Samantha Cheek, 785.594.8382, [email protected]

www.bakerU.edu/rre

Baker University is a residential institution. As such, all full-time students (12+ hours) are required to live on campus or in

Greek housing. At the same time, Baker understands that there are extenuating circumstances, which may affect a student’s

ability to live on campus. Students with a compelling need (not a mere desire) to live off campus are required to file a Residency

Requirement Exemption application available online at www.bakerU.edu/rre. All exemption requests require supporting

documentation. The fact that a request is submitted does not guarantee that the exemption will be granted. For specific details,

please refer to www.bakerU.edu/rre.

STUDENT ACTIVITIES

Student Activities is responsible for campus student activity programming and development. The office provides a creative and

student-centered atmosphere within the Long Student Center and across campus. Event planning resources and information

are available to all students and student organizations. The advisor to the Student Activities Council (SAC) assists students with

the coordination of major campus events throughout the year, such as Homecoming, campus movie nights, musicians, and

comedians. A list of all campus organizations along with resources, information, and leadership developing opportunities is

available.

STUDENT HEALTH SERVICES

Students may choose to receive health services locally at LMH Health Primary Care, located at 406 Ames St. (three blocks

from campus). These services are at the student’s expense. Financial assistance plans are available through Lawrence Memorial

Hospital.

LMH Health Primary Care provides a range of medical professionals: doctors, nurse practitioners, phlebotomists, and nursing

staff. The clinic also offers x-ray and laboratory capabilities. The clinic offers same-day appointments for the Baldwin City

community, or students may schedule for a future date. Same-day appointments are made on a first-come, first-served basis,

beginning at the clinic’s opening.

A full listing of local providers may be found at Area Medical Facility Options. For emergencies, please call 911.

STUDENT LIFE: LEADERSHIP DEVELOPMENT

The office provides and develops campus-wide programming for students and student organization leaders on various

leadership topics. Leadership development opportunities include the annual Leadership Summit, Student Leader of the Month,

End of Year Leadership Awards, and roundtable topic discussions throughout the year.

STUDENT LIFE: ORIENTATION

Long Student Center, 2

floor

Macy Warburton, Executive Director of Student Affairs, 785.594.8443, macy.warburton@bakerU.edu

www.bakerU.edu/orientation

New student orientation programs are also housed out of this office. A team of orientation student directors and orientation

leaders work throughout the year to plan summer Orientation and Enrollment days, Wildcat Welcome new student

orientation, and parent and family orientation to welcome new students and their parents and families.

BAKER UNIVERSITY

BALDWIN CITY CAMPUS

POLICIES

Please note: all policies and procedures are in alphabetical order

Title IX Policies including Sexual Harassment, Sexual Misconduct or Assault. Sexual Exploitation, Relationship and

Dating Violence, Domestic Violence, and Stalking are all listed under the Title IX Policy and Procedure portion

beginning on page 66

COLLEGE OF ARTS & SCIENCES POLICIES

Baker University empowers students with the knowledge, skills, and values to make a meaningful impact on their professions,

their communities, and the world. (2024-2025 Baker University Catalog, pg. 1). It seeks to achieve these goals through a sound

educational program and policies governing student conduct that contribute to and encourage independent and mature decision-

making.

Policies governing behavior within the University community are a reflection of its commitment to serve the personal and

educational interests of its students. Unless noted, the Office of the Dean of Students has been delegated authority in all

student conduct matters by the President of the University. In the absence of the Dean of Students or the Assistant Dean of

Students, the Dean of the College of Arts and Sciences or his or her designee shall act in the capacity of the Dean in all

matters related to student discipline.

At Baker University, student members of the community are expected to uphold and abide by certain standards of conduct

that form the basis of the Student Code of Conduct. When members of the community fail to exemplify these standards,

campus conduct proceedings are used to assert and uphold the Student Code of Conduct and College of Arts and Sciences

Policies.

In order to maintain and preserve the educational nature of the University, actions taken under the Code of Conduct are not

intended to imitate or to serve as a substitute for civil or criminal proceedings, nor are formal rules of evidence utilized in such

cases applicable to proceedings of the University under the Code of Conduct. Baker University utilizes a preponderance of

evidence as opposed to “beyond a shadow of doubt.”

Baker students are subject to university discipline if their conduct endangers the life, property, or rights of other students or

persons or otherwise violates the policies of the University. The University reserves the right to suspend or dismiss at any

time a student whose continuation at the University is not in the best interest of himself or herself, fellow students, or the

University. The Dean of Students or his or her designee may immediately remove or restrict a student from university-owned

housing or property.

ACADEMIC ENROLLMENT AND SCHEDULING POLICIES

Adding Courses. Students may add courses to their schedules through the last day of the enrollment period (the “Add Deadline”)

indicated on the official Academic Calendar. Students may add half-semester courses up to the second day of the half.

o Students may add courses online via the student portal or through the Office of the Registrar by notifying the office in

writing and/or filing the appropriate form. No forms are accepted without the student’s signature or confirmation from

a baker.edu email address. Academic advisor’s signatures may also be required.

o A student who does not properly add a class will not receive credit or a grade for the class. Attendance in a class does

not constitute addition of a class.

Dropping and Withdrawing from Courses. Students may drop courses from their schedules up until the “Drop Deadline”

indicated on the Academic Calendar. Courses dropped during this period do not appear on transcripts. Courses may also be

dropped up until the “Withdrawal Deadline,” also indicated on the Academic Calendar. Courses dropped during this period are

posted on students’ transcripts along with a final grade of W, which is not included in a student’s GPA computation. Courses may

not be dropped after the “Withdrawal Deadline” listed on the Academic Calendar.

o Students may drop courses online via the student portal or through the Office of the Registrar by notifying the office in

writing and/or filing the appropriate form. No forms are accepted without the student’s signature or confirmation from

a baker.edu email address. Academic advisor’s signatures may also be required.

o A student who does not properly withdraw from a class will receive a failing grade (F) in the course. Non-attendance in

a class does not constitute withdrawal from a class.

All drops will be subject to the refund policies in effect at the time of the drop. Students are responsible for impacts that schedule

changes may have to their current financial aid awards.

ACADEMIC MISCONDUCT POLICY

ACADEMIC MISCONDUCT

The University community traditionally has been a place where all members may feel free to express and exchange ideas. Such

fundamental goals of the University as intellectual growth and development are predicated on honest investigation,

straightforward expression of views and opinions, and genuine dialogue. The attainment of these goals requires that all who

participate in the exchange of ideas maintain intellectual integrity.

The purpose of this document is not to resolve the moral, religious, and philosophical issues involved in cheating, plagiarism, or

dishonesty. Rather, Baker University seeks to ensure that both instructor and student are protected from unfair actions or

accusations in cases of cheating and plagiarism. A further purpose of the University is to encourage instructor and student to

adopt a responsible attitude toward one another.

STANDARDS AND DEFINITIONS

Baker University expects students and instructors (“instructor” is used as the term to designate members of the faculty and

others in their role and function as teachers or supervisors in connection with academic coursework at the University) to have

solely completed or prepared the work or research that bears their name, and to acknowledge the materials and sources of

others. The University expects students to do their own work and research, to prepare their own reports and papers, and to

take examinations without the assistance of others or aids not allowed in the testing procedure. The standards and ideals of

learning at the University assert that students participate directly in the process of learning rather than substitute others’ labor

and experience. The following definitions are intended as guides and are not meant to be comprehensive.

Academic misconduct includes, but is not confined to, plagiarizing; cheating on tests or examinations; turning in counterfeit

reports, tests, and/or papers; stealing of tests and other academic material; knowingly falsifying academic records or documents;

turning in the same work to more than one class without informing the instructors involved; and using ChatGPT or any other

OpenAI or Artificial Intelligence (AI)- based program on any work or test without instructor authorization. Students and

instructors alike must recognize that none of the procedures set forth in this document operate to the exclusion of civil or

criminal investigation. Likewise, no definition in this document supersedes any parties concerned to resolve the contested

issues without the necessity for recourse to the law in a manner that protects the rights of the individuals involved.

• Plagiarism includes presenting as one’s own efforts the work of someone else, or the use of ChatGPT or any other

Open AI or AI-based program, without proper acknowledgement of that source. Exact copying is to be enclosed in

quotation marks or properly blocked with an appropriate citation or its origin. Failure to cite paraphrasing in which

the basic sentence structure, phraseology, and unique language remain the same constitutes plagiarism, as well as

failure to acknowledge unique, unusual, or new ideas or facts not the product of one’s own investigation or creativity.

When in doubt, it is the student’s responsibility to seek guidance from the instructor of the course.

• Cheating includes possession, use, or receipt of unauthorized aids or assistance. Notes, charts, books, and

mechanical devices used in a quiz, test, or examination but not specifically allowed by the examiner constitutes

cheating. Visually or verbally receiving or giving information during a quiz, test, or examination that is not specifically

allowed by the examiner is also cheating.

• Counterfeit work includes work submitted as one’s own that was created, researched, or produced by someone

else or by any Open AI or AI-based program such as ChatGPT. Submission of the work of another person or

program, joint work as if that work was solely one’s own, or production of work to be submitted in the name of

another person are all forms of counterfeit work.

• Theft, use, or circulation of quizzes, tests, or examinations, or answer sheets specifically prepared for use in a given

course and as yet not used or publicly released by the instructor of the course constitutes academic misconduct.

• Falsification of data or creation of false data by instructors or students in research or experimental procedures is

academic misconduct.

• Unauthorized reuse of work or the turning in of the same work to more than one class without informing the

instructors involved constitutes academic misconduct.

• Falsification or procurement of falsified academic records by knowingly or improperly changing transcripts,

grade sheets, or related documents constitutes academic misconduct.

STUDENT AND INSTRUCTOR RESPONSIBILITIES

STUDENTS:

• Have the responsibility to do their own academic work. • Must acknowledge sources of their materials and material

that is the work of others.

• Have the responsibility to inquire of the instructor when they are uncertain as to what constitutes proper

acknowledgement. Have the responsibility to inquire of the instructor as to what materials and aids are permitted in

testing and research work.

• Have an obligation to know their rights and responsibilities as delineated in the Baker University Catalog and the

Baker University Student Handbook.

• Have the responsibility to know the University’s position with respect to academic misconduct as set forth in this

document.

INSTRUCTORS:

• Have the responsibility to support and implement the standards, policies, and procedures with respect to scholarship

and academic misconduct adopted and approved by Baker University as outlined in the Faculty Handbook.

• Have the responsibility to be familiar with the students’ rights, freedoms, and responsibilities as outlined in the Baker

University Catalog and the Baker University Student Handbook.

• Are responsible for informing a class in writing with respect to special scholarship standards, rules, and penalties for

the class or field of study, and to give clarification in the event of private or class queries on the subject.

• Must treat all members of a class fairly and impartially and devise testing and assignment procedures that reflect this

impartiality. Have the responsibility to respect contrary opinions and the right of a student to think differently or to

be critical without being penalized. Academic Policies and Requirements

• Have the responsibility to periodically revise examinations and to restructure courses and course conduct (failure to

do so invites students to use or rely upon work that has been done by students in previous semesters.

• Must avoid testing procedures, assignments, and class procedures that invite or encourage cheating or plagiarism.

• Shall not use ideas originating with and expressed by a student without permission and proper acknowledgement.

• Shall inform the student in writing when a student’s semester grade is affected by the student’s academic misconduct.

The instructor shall inform the student in writing of the nature of the alleged offense, the impact of the offense on the

student’s course grade, and the student’s right to appeal the instructor’s action to a hearing board. Copies of the

written notification to the student shall be sent to the Dean of CAS and shall be made part of the student’s record.

RIGHTS OF STUDENTS AND INSTRUCTORS

• Students have those rights, freedoms, and responsibilities as enunciated in the Baker University Catalog and the Baker

University Student Handbook.

• Students and instructors have the right to differing and contrary opinions without fear of reprisal or unfair treatment.

• A student charged with academic misconduct is innocent unless judged guilty through due process.

• A student has the right of appeal as specified in the procedures section below.

IN ANY INSTANCE OF ACADEMIC MISCONDUCT

Individual instructors have the autonomy to deal with individual instances of academic misconduct in their courses. The

instructor may choose from a variety of possible sanctions including, but not limited to: a lowered grade on the assignment, a

failing grade on the assignment, a failing grade in the course, and ‘XF’ notification on the student’s academic transcript. The ‘XF’

designation will be considered in instances in which the academic misconduct represents a substantial portion of work and/or

demonstrates premeditation and intent on behalf of the student. The ‘XF’ designation must only be given in consultation with

the Dean of the College of Arts and Sciences (CAS). Instructors are required to document all instances of academic

misconduct.

The instructor shall notify the student in writing of the misconduct and the class-level sanctions for it and is required to report

the instance to the Dean of the CAS on the Notification of Student Academic Misconduct form along with appropriate

documentation. Copies of the report will be sent to the student’s academic advisor and the report will be made a part of the

student’s record. Additional institutional sanctions may follow if the student has accumulated sanction points.

The Dean of the CAS will review the form and supporting documentation and will assign an appropriate sanction point. The

Dean will consult with the Chair of the Academic Standards and Enrollment Management (ASEM) committee as necessary. The

student will receive a letter from the Dean of the CAS that a Notification of Student Academic Misconduct form has been filed

in the Office of the Dean of the CAS. Included in this correspondence will be a description of the institutional sanction as well

as an outline of the appeal process. Students may be required to meet with the Dean of the CAS to review the accusation and

to discuss the importance of academic integrity. A copy of the conversation of that meeting will be placed in the student’s file.

ACADEMIC MISCONDUCT VIOLATION AND SANCTION EXAMPLES AND GUIDELINES

Instances of academic misconduct are taken very seriously at Baker University. At the same time, individual instances of

academic misconduct vary in their magnitude and severity. The list of violations and sanctions Academic Policies and

Requirements that follow should be used as a guideline for making decisions regarding academic misconduct. These guidelines

should not be considered an exhaustive list. Lower level violations are considered to be less severe because they impact a

minor portion of course work and/or include little to no premeditation or intent. In contrast, upper level violations are more

severe violations that impact a larger portion of course work and/or that include evidence of premeditation and intent. There

are sanction points associated with each violation. Students will receive a sanction point for each violation and these points will

be cumulative over a student’s time at Baker University.

I. VIOLATION LEVELS:

• Warning Level Violation - 0 sanction point (first semester only, first offense only)

• For plagiarism/copying in work done for a course, if the plagiarized/copied material constitutes a minor portion of the

assignment.

• Unauthorized collaboration on homework assignments constituting a minor portion of the assignment.

• Any subsequent Warning Level Violations will be classified as a Level One Violation (and 0.5 sanction points will be

applied).

Level One Violation - 1 sanction point for each violation

• Submission of plagiarized/counterfeit work including the submission of the work of another person as one’s own that

was created, researched, or produced by someone else or by any Open AI or AI-based program such as ChatGPT;

the submission of joint work as if that work was solely one’s own; or the production of work to be submitted in the

name of another.

• Collaboration with other students on homework assignments or laboratory work that is not specifically allowed by

the instructor.

• Witnessing another student engaging in academic misconduct and not reporting the misconduct to the professor.

• Possession, use, or receipt of unauthorized aids or assistance (including, but not limited to: notes, charts, books, and

mechanical devices or any OpenAI or AI-based programs such as ChatGPT) during a quiz, test, or examination, that is

not specifically allowed by the instructor.

• Visually or verbally receiving or giving information during a quiz, test, or examination that is not specifically allowed by

the instructor.

• Unauthorized reuse of work or the turning in of the same work to more than one class without informing the

instructors involved.

• Falsifying evidence of attendance or participation by the student, or on behalf of another student.

Level Two Violation - 2 sanction points for each violation

• Theft, use or circulation of quizzes, tests, or examinations, or answer sheets specifically prepared for use in a given

course and as yet not used or publicly released by the instructor of the course.

• Falsification of data or creation of false data in class assignments, laboratory work or research conducted inside or

outside a class setting.

• Taking an exam for another person or allowing another person to take an exam on one’s behalf.

Level Three Violation - 6 sanction points for each violation

• Falsification or procurement of falsified academic records by knowingly or improperly changing transcripts, grade

sheets, or related documents

• Providing someone else’s signature on any university-related document.

• Destroying or in any way altering the work of another student without his or her specific consent.

II. RANGE OF INSTITUTIONAL SANCTIONS:

Sanction points = 0: The student will be asked to take part in an educational experience designed to improve his or

her understanding of academic misconduct (first offense only).

Sanction points = 1: The student will be issued a Letter of Reprimand from the office of the Dean of the CAS and

may be asked to take part in an educational experience designed to improve his or her understanding of academic

misconduct.

Sanction points = 2: The student will have a meeting with the Dean of the CAS to discuss the importance of

academic integrity. In consultation with the Dean of the CAS, the student may also receive notification of ‘XF’ on his

or her transcript.

Sanction points = 3: The student will be allowed to complete the current semester, but will be suspended for the

following semester.

Sanction points = 4: The student will be allowed to complete the current semester, but will be suspended for the

following two semesters.

Sanction points = 5: The student will be allowed to complete the current semester, but will be suspended for the

following three semesters.

Sanction points = 6 or more: The student will be expelled immediately from the university. Expulsion from Baker

University for academic misconduct will be permanently noted on the student’s transcript.

III. DEGREES, AWARDS AND HONORS MEMBERSHIP:

In addition to possible suspension or expulsion, violations of the Academic Misconduct Policy may lead to the removal of

degrees, awards, and/or membership in the Baker University Honors program.

IV. REMOVAL OF ‘X’ FROM STUDENT TRANSCRIPT:

Students will not be allowed to drop courses in which they are receiving a failing grade (‘XF’) due to academic misconduct. If a

student retakes a course, this action will not erase the ‘X’ on his/her transcript as this is notation that the student has engaged

in academic misconduct. For a first offense of any Level Two violation, or a second offense of a Level One violation, after the

completion of two semesters of acceptable behavior in which a student remains in good academic and social standing, the

student may petition the Office of the Dean of the CAS to remove the ‘X’ from his or her transcript. This written petition must

provide evidence that the student has a better understanding of ethical behavior (e.g., evidence that the student has studied

how to cite sources properly, has taken a course on ethics, has attended a library workshop on how to avoid plagiarism, has

written a paper on the importance of academic integrity, etc.). The Dean of the CAS may consult with the Chair of ASEM

and/or other faculty members before deciding to remove the ‘X’.

V. APPEALS:

Students may appeal course grades and they may appeal any sanctions imposed by the Dean of the CAS as a result of alleged

academic misconduct.

A Hearing Board will be convened to hear grade appeals and appeals of sanctions due to alleged academic misconduct. Students

have the right to appeal any course grade (including a grade awarded because of alleged academic misconduct) to the hearing

board.

A student wishing to appeal a course grade or sanction must petition the chair of ASEM within ten (10) business days after the

beginning of the subsequent term or session. Their petition should include any statements and supporting evidence that they

wish the board to have. Upon receiving the petition, the chair will notify the instructor, who will then have ten (10) business

days to submit a response. This response will include a copy of the course syllabus, the assignment, and student’s response, as

well as any further documentation or explanation they feel is helpful. The hearing board shall normally be convened within ten

(10) business days following the receipt of the instructor’s response. For petitions filed during the summer or Interterm, the

absence of potential board members may delay hearings until the start of the following semester.

HEARING BOARD

The Board will be comprised of three faculty members and three CAS Student Senate representatives in good academic and

social standing. Faculty members will be selected by the chair of ASEM from the pool of full-time faculty members at the

College of Arts and Sciences. Student members shall be appointed by the CAS Student Senate. The composition of the hearing

board shall reflect a reasonable attempt to avoid bias or conflict of interest. The hearing board shall elect a chair from among

its members. The accused student has the right to a faculty advisor who will be selected by the Office of the Dean of the CAS

in consultation with the chair of ASEM.

HEARING BOARD MEETINGS

The first meeting of the board will normally take place within ten (10) business days following receipt of the faculty instructor’s

response. The committee will meet as often as necessary to review relevant documentation and evidence. After thorough

review of the evidence regarding the course syllabus and/or alleged violations, the committee will make a recommendation to

the Dean of the CAS of the grade to be changed or the sanctions to be imposed. Findings should be delivered in a timely

manner – in no fewer than 30 school days. The recommendation requires the approval of five of the six voting members. A

finding exonerating a student of academic misconduct shall result in all references to that misconduct being expunged from the

student’s record. Committee meetings are closed to outside parties, including legal counsel. All proceedings and materials

reviewed by the committee will be kept strictly confidential.

FINAL APPEAL If the hearing board finds the student guilty of academic misconduct and imposes sanctions on the student,

the student has ten days to make a final appeal to the Chief Academic Officer. The Chief Academic Officer has three options: 1)

to uphold the decision of the hearing board, 2) to lessen the sanction proposed by the hearing board, or 3) to remove the

sanction proposed by the hearing board. If either of the latter two options is selected, the Chief Academic Officer must provide

an explanation for the decision in writing to the chair of ASEM.

There is no appeal beyond this point. VI.

ACADEMIC MISCONDUCT RECORDS

All records of academic misconduct will be kept by the Office of the Dean of the CAS. All records of academic misconduct will

be kept for five years after a student has graduated or five years past the date that they depart campus. These records will be

consulted only if a) an additional Notification of Student Academic Misconduct form has been submitted by a faculty member, b)

if a student is petitioning for the removal of an ‘X’ from his or her transcript, or c) if a student is petitioning for some other

mitigation of imposed sanctions. All decisions of suspension and expulsion will remain in the student’s file permanently.

NON-ACADEMIC MISCONDUCT GRADE APPEAL

Students must first attempt to resolve non-academic misconduct grievances involving grades with the individual instructor. If

the grade grievance is not resolved, the student has the right to appeal a course grade not related to alleged academic

misconduct to a hearing board as outlined above. A finding to change a course grade shall require the approval of five of the six

voting members. Findings of the hearing board shall be communicated to the Dean of the CAS who will provide notification to

all parties named in the petition. There is no appeal beyond this point.

UNIVERSITY WITHDRAW POLICY

To officially withdraw from Baker University, students must notify the Office of the Registrar in writing by filing the appropriate

form and/or sending an email from their university email address to academicreco[email protected]u. Discontinued class

attendance does not constitute an official withdrawal. The official withdrawal date will be the latter date of when the student

began the official withdrawal process or officially notified the institution of intent to withdraw.

University withdrawals will be subject to the refund policies in effect at the time of the withdrawal.

ALCOHOL POLICY

Baker University does not encourage the use of alcoholic beverages. Baker University’s expectations, policies, and practices

have been established to provide an atmosphere conducive to personal growth and accountability and reflect the values to

which Baker subscribes.

The use of alcohol on the Baker University campus is prohibited except in the Horn and Markham apartments and the Lodge as

indicated below and then only within the laws of the State of Kansas. All other campus facilities including residence halls will

remain substance-free facilities. Inherent in the guidelines below is the expectation that members of the University community

and their guests (including siblings, parents, and other family) who choose to use alcohol do so legally and responsibly.

University funds, to include student activity fees, may not be used, directly or indirectly, to purchase alcoholic beverages. No

reference to alcohol may appear or be used in notices or postings that promote or advertise an event with the sole exception

of pre-approved educational events designed to inform students of the effects and consequences of alcohol & substance use.

Disregard for University alcohol policies may result in conduct action, including loss of residential privileges, suspension, and

expulsion.

For students of legal drinking age, consumption of alcoholic beverages is limited to inside the Horn and Markham apartment

units and Lodge rooms. Underage drinking with the supervision of parents/guardians is not permitted in any facility. The

possession or consumption of alcohol is prohibited in residence halls and apartments in the following locations: on the

balconies, stairways, and other outside apartment areas. The consumption use, distribution, and possession of caffeinated

alcohol beverages is prohibited on University property and at all campus sponsored functions. Games or behaviors encouraging

rapid consumption are not in line with the University’s values and therefore, prohibited on University-owned property.

Students are encouraged to read the Amnesty Policy in relation to the Alcohol Policy.

MINOR VIOLATIONS may include but not be limited to

• Public consumption-public areas are defined as those areas of the campus that are readily accessible to students,

faculty, staff, and guests. Such areas include all outside areas, athletic fields, lobbies, classrooms, lounges, building

corridors, and offices.

• Public intoxication

• Possession by a minor

• Possession of alcohol in a residence hall

• Possession of alcohol containers, empty or full

• Games and related materials promoting or simulating rapid consumption (including beer/water pong)

MAJOR VIOLATIONS may include but not be limited to

• Serving to minors

• Possession of kegs (whether full or empty), beer balls, other common serving containers, or quantities of

alcohol above policy quantities, for individual or group consumption, on campus grounds or with a campus

event

• Driving under the influence and driving while intoxicated either on or off campus

• Intoxication leading to harm to self or others

• Intoxication leading to property damage, disruption to the community, or other violations of Baker University Policy

• Three or more “minor” violations of the alcohol policy.

In the absence of clear mitigating circumstances (resident away for the evening, etc.), all residents of the room or apartment in

which an Alcohol Policy violation occurs will be charged with the violation.

Apartment units and Lodge rooms with students of age assigned to that unit may have up to:

• 1 750ml of wine

• 1 liter of hard liquor or distilled spirits

• 1 – 30 (12oz) pack of malt product

• 1 – 30 (12oz) pack of wine cooler or similar product

These limits are cumulative per Apartment unit or Lodge room.

The limit is per apartment unit and is effective at all times, including during social events. Partially consumed bottles or cases

will be considered full for the purposes of this limit. Excessive empty cans, bottles, or cases found in an apartment will be taken

as evidence that the limit was exceeded at some past time.

Alcohol is permitted in apartment units that have a combination of students of age and underage students assigned to the unit,

however it is still expected that underage students abstain from alcohol use under Kansas and Federal law. This privilege will be

revoked for individual apartments if residents are found to be supplying alcohol to minors, underage students in the apartment

unit are found consuming alcohol, or other major violations. All students with knowledge of policy violations, including alcohol,

have a responsibility to safely confront roommates and guests to attempt to stop the behavior. If a student is not comfortable

confronting, doing so would risk the safety of self or others, or if unable to stop the behavior, students must report it

immediately to hall staff, campus safety officer, or 911 for immediate intervention.

SANCTIONS FOR ALCOHOL POLICY VIOLATIONS

Students in violation of the Baker University Alcohol Policy will be subject to a number of possible conduct sanctions listed

below. Additional conduct measures not appearing in the listings below may be imposed as warranted at the discretion of the

conduct hearing body through which the violation is processed. Details of the conduct disposition of complaints are found in

the conduct process section of the handbook. Note that the offense count (First Offense, Minor Violation; Second Offense,

Minor Violation) applies to the student’s entire Baker career – the count does not begin anew each Fall semester. In all cases

involving fines, the entry will read as an “Alcohol Policy Violation” on the individual’s bill from the University. Unlike University

policies regarding the releasing grades and other academic information, the University may notify parents or guardians in case of

alcohol violation. In all complaints involving suspension, readmission will be contingent upon successful completion of treatment.

FIRST OFFENSE, MINOR VIOLATION (Level 1)

Possible Sanctions:

• Fine of up to $50

• Participation in an online educational site (student is responsible for any associated costs)

• Parent or Guardian notification

• Conduct warning

• University Policy or Student Handbook quiz

• Coach Notification

SECOND OFFENSE, MINOR VIOLATION (Level 1 or Level 2)

Possible Sanctions:

• Participation in the Substance Abuse Subtle Screening Inventory through the Baker University Counseling Center

(two Counseling Center visit minimum). Student is responsible for any associated costs

• Participation in an online educational site (student is responsible for any associated costs)

• Fine of up to $150

• Parent or guardian notification

• Change in housing assignment

• Conduct warning

• Coach Notification

FIRST OFFENSE, MAJOR VIOLATION (Level 2)

Possible Sanctions:

• Participation in an online educational site. Student is responsible for any associated costs;

• Personal counseling (off-campus referrals to be undertaken at the student’s expense)

• Fine of up to $200

• Parent or guardian notification

• Removal from Baker University owned housing or change in housing assignment

• Repayment of any costs to repair or replace property

• Conduct warning

• Conduct probation

• Coach Notification

• Suspension

• Expulsion

SECOND OFFENSE, MAJOR VIOLATION (Level 2 or Level 3)

Possible Sanctions:

• Participation in the Substance Abuse Subtle Screening Inventory through the Baker University Counseling Center

(Two Counseling Center visit minimum). Student is responsible for any associated costs

• Participation in an online educational site. Student is responsible for any associated costs

• Personal counseling (off-campus referrals to be undertaken at the student’s expense)

• Fine of up to $400

• Parent or Guardian notification

• Removal from Baker University owned housing or change in housing assignment

• Repayment of any costs to repair or replace property

• Conduct warning

• Conduct probation

• Coach Notification

• Suspension

• Expulsion

THIRD OFFENSE, MAJOR VIOLATION (Level 3)

Possible Sanctions:

• Personal counseling (off-campus referrals to be undertaken at the student’s expense)

• Fine of up to $600

• Parent or guardian notification

• Removal from Baker University owned housing or change in housing assignment

• Repayment of any costs to repair or replace property

• Conduct probation

• Coach Notification

• Suspension

• Expulsion

HEALTH RISKS RELATED TO ALCOHOL

Short-term effects of alcohol use include distorted vision, hearing, and coordination; altered perceptions and emotions;

impaired judgment; bad breath; hangovers.

Long-term effects of alcohol use include loss of appetite; skin problems; sexual impotence; malnutrition; delirium tremors;

disorientation; hallucinations; memory loss; brain damage; cancer of the mouth, esophagus, or stomach; heart disease, enlarged

heart, or congestive heart failure; liver damage; birth defects; increased aggressiveness; respiratory depression.

AMNESTY POLICY

Students who seek emergency medical attention for someone else or seek law enforcement intervention in an escalating

situation related to consumption of drugs or alcohol will not be charged with violations of the University Code of Conduct

relating to consumption of drugs or alcohol, provided at the discretion of the Dean or Assistant Dean of Students, the

reporting student completes an evaluation and any recommended treatment at the Counseling Center.

Student organizations are required to seek immediate medical assistance for their members or guests when any potential health

risk is observed, including medical emergencies related to the use of alcohol or drugs. A student organization that seeks

immediate medical assistance from appropriate sources will not be charged with violations related to providing alcohol

provided that the student organization completes any educational programming required by the Office of Student Life.

However, the student organization can and will be held accountable for any other violations relating to the incident (e.g. hazing,

covering smoke detectors, etc.).

This policy is not intended to shield or protect those students or organizations that repeatedly violate the Code of Conduct. In

cases where repeated violations occur, the University reserves the right to take conduct action on a case-by-case basis

regardless of the manner in which the incident was reported. Additionally, the University reserves the right to adjudicate any

cases in which the violations are egregious.

The Amnesty Policy only provides amnesty from violations of the University Code of Conduct. It does not grant amnesty for

criminal, civil, or legal consequence for violations of the Federal, State, or Local law.

ASSUMPTION OF THE RISK, RELEASE AND WAIVER

OF LIABILITY – RELATING TO COVID-19 & Other Viral Diseases

For purposes of this Assumption of the Risk, Release and Waiver of Liability, “COVID-19” means the novel coronavirus

identified as SARS-CoV-2 and all variants, the disease caused by the novel coronavirus SARS-CoV-2, and conditions associated

with the disease. For purposes of this Release and Waiver of Liability, “Other Viral Diseases” means any other contagious virus

that spreads person to person.

A. On behalf of myself and my heirs, executors and assigns, I understand, acknowledge and agree as follows:

1. COVID-19 was declared a worldwide pandemic by the World Health Organization; and COVID-19 is extremely

contagious and is believed to spread mainly from person-to-person contact;

2. A State of Disaster Emergency was declared for the State of Kansas on March 12, 2020, with subsequent orders or

amendments thereto;

3. Federal, state and local governments and health agencies recommend social distancing and have, in many locations,

prohibited the congregation of groups of people, among other preventative measures;

4. Baker University (“Baker”) has implemented preventative measures to reduce the spread of COVID-19 and Other

Viral Diseases; however, Baker cannot guarantee that any patron will not become infected , and there are risks

inherent in entering the Premises or participating in Baker events, classes, living and social organizations, other Baker-

related or Baker-sponsored activities, or any other event on the Premises, including, but not limited to, weddings,

parties, fundraisers, and any other event;

5. Entry into or upon any of Baker’s campuses, facilities and events (the “Premises”), and any activities performed,

observed or undertaken thereon, could increase the risk of contracting COVID-19 and Other Viral Diseases for

myself and those with whom I come in close contact; and

6. The risk of becoming exposed to or infected by COVID-19 and Other Viral Diseases at Baker may result from the

actions, omissions or negligence of myself and/or others, including, but not limited to, Baker employees, agents,

representatives, customers and any others present on the Premises.

7. When I enter into or upon the Premises, I am doing so voluntarily, for purposes of patronizing Baker for my

personal benefit, and the value of such benefit, together with Baker allowing me to participate in such events and

activities and enter into and upon the Premises, is sufficient consideration for my voluntary execution of, and

compliance with, this Assumption of the Risk and Waiver of Liability;

8. I voluntarily and knowingly assume the risk that I may be exposed to or infected by COVID-19 and Other Viral

Diseases by entering into or upon the Premises or otherwise patronizing Baker, and that such exposure or infection

may result in personal injury, illness, permanent disability and death;

9. I voluntarily agree (i) to assume all the risks described in this Assumption of the Risk and Waiver of Liability or

otherwise relating to COVID-19 and Other Viral Diseases, and (ii) to accept sole responsibility for any injury to

myself (including, but not limited to, personal injury, disability and death), illness, damage, loss, claim, demand, actions,

causes of action, liability or expense, of any kind (including, without limitation, attorneys’ fees, court costs and

amounts paid in settlement), that I may have, experience or incur, now or in the future, in connection with or arising

out of COVID-19 and Other Viral Diseases or my presence on the Premises or services performed for me, or

benefits received by me, on the Premises or by or from Baker (“Claims”);

10. I acknowledge and agree that Baker cannot and does not accept any (and expressly disclaims all) responsibility for

my safety and well-being while I am at Baker, on the Premises or otherwise engaged in any Baker-related event or

activity;

11. I release, covenant not to sue, discharge and shall hold harmless Baker, its employees, agents and representatives,

of and from the Claims, including all liabilities, claims, actions, damages, costs or expenses of any kind arising out of or

relating thereto; without limiting the generality of the foregoing:

a. I agree that I will not file a civil action against Baker or any of its employees, trustees or agents alleging

injury from exposure to COVID-19 or Other Viral Diseases if I: (i) have not been diagnosed with and allege

only exposure or potential exposure to COVID-19; (ii) have not been diagnosed with COVID-19 or Other

Viral Diseases and have not experienced symptoms consistent with COVID-19 or Other Viral Diseases

resulting in illness or death; (iii) was diagnosed with COVID-19 or Other Viral Diseases when I was

asymptomatic; or (iv) was diagnosed with COVID-19 or Other Viral Diseases when I did not experience

symptoms that required inpatient hospitalization or resulted in illness or death;

b. I agree that Baker shall not be held liable to me for civil damages for any injuries I sustain from exposure

or potential exposure to COVID-19 or Other Viral Diseases if Baker’s conduct was substantially consistent

with a federal or state statute, regulation, Executive Order, or written guidance related to COVID-19 or

Other Viral Diseases issued by the Centers for Disease Control and Prevention, the Occupational Safety &

Health Administration of the United States Department of Labor, the Kansas Department of Health and the

Environment, the Kansas Department of Labor, or other state agency, which guidance is applicable to Baker

or me at the time of the alleged exposure;

c. I shall have no right or remedy against Baker for direct, indirect, incidental, consequential or special

damages, including, without limitation, liability to third parties or any cause, loss, action, claim or damage

whatsoever for injury or death or for any other consequential, economic or incidental loss arising out of or

related in any way to my exposure or potential exposure to COVID-19 or Other Viral Diseases, regardless

of whether Baker has been advised of the possibility of such cause, loss, action, claim or damage; and

d. I acknowledge that I have read this Assumption of the Risk and Waiver of Liability and understand it, I

have had the opportunity to consult with legal counsel concerning it, and that by signing below I voluntarily

surrender certain legal rights.

11. The foregoing release, covenant not to sue, discharge and hold harmless agreement includes any Claims based on

the actions, omissions or negligence of Baker, its employees, agents and representatives, whether a COVID-19 or

Other Viral Disease infection occurs before, during, or after my presence on the Premises or other visit to Baker.

12. I will be solely responsible for ensuring that any of my guests, invitees, vendors, subcontractors, suppliers, affiliates

or representatives adhere to the terms of this Assumption of the Risk and Waiver of Liability applicable to such

persons as if such persons were original parties hereto, and I will bear full responsibility for any claims brought by

such persons against Baker.

This Assumption of the Risk and Waiver of Liability may be delivered by the executing party by facsimile, portable document

format (.pdf), electronic signature or any other electronic transmission and shall be deemed to be an original signature hereto

and shall have the same force and effect as the use of manual signatures.

This Assumption of the Risk and Waiver of Liability shall remain in full force and effect at any and all locations of Baker

operating under common ownership until three years after the World Health Organization declares a completion of the

worldwide pandemic related to COVID-19.

ATTENDANCE POLICY

Baker University students are expected to attend all classes. Instructors are expected to create and provide students with a

written policy in the course syllabus regarding missed classes and any penalties for excessive absences.

CAMPUS DEMONSTRATIONS

The heritage of academic freedom in higher education is affirmed and embraced as an essential facet of the educational goal of

Baker University. In acknowledgment of this heritage, the University upholds that the right to discuss and to dissent is

indispensable to a democratic society and represents the warp and woof of academic excellence. Accordingly, members of the

academic community, including guests of the University, have the right to extensive latitude in making their opinions known. It

is understood, however, that in exercising this right, the rights of others must not be jeopardized. The public exploration and

resolution of differing views can be successful only when groups and individuals discuss the issues in forums where the right to

disagree, to speak freely and be heard is preserved. Within this context, the University community recognizes peaceful

demonstration as a means of expressing one’s opinion. Individuals and groups who plan demonstrations, protests, or

events shall file such intent in writing with the Dean of Students at least 5 business days in advance of the planned event, who

will notify the individual or group regarding the acceptable parameters of the demonstration defining time, place, and manner

for the event.

The preservation of freedom of speech, and recognition of the right to peaceful demonstration as a part of that freedom, is

possible only in an orderly environment in which individuals are not endangered by force or violence, and in which they are free

from coercion and interference in the exercise of their rights or in carrying out their legitimate activities. Consequently, in the

specific case of campus demonstrations, the University administration may impose such sanctions of all to be heard. Such

disruptive actions fall into two categories:

Prevention of violence or the use of force. Demonstrations which coerce individuals, threaten individual safety, or

threaten destruction of property, are not protected by freedom of speech provisions and will not be tolerated. Similarly, a

hostile audience will not be allowed to interfere with a peaceful demonstration.

Protection from interference with University operations. The University administration may restrict conduct which

interferes with the holding of classes, carrying forward of University business, properly organized and scheduled University

events, or the discharge of responsibility by any University officer, employee, or student. Under all circumstances, physically

obstruction to access to University facilities is prohibited. Noise and boisterous activity is objectionable when it prevents

others from exercising their rights and duties.

Persons engaging in disruptive action shall be subject to removal from the premises as well as disciplinary measures, including

separation from the University, and also appropriate civil or criminal action.

RESPONSE TO DISRUPTIVE ACTION

Though the response of the University to disruptive behavior must ultimately depend on the judgment of the University

Administration in charge, the following guidelines should be observed.

Each situation will be responded to with measured judgment by the Dean of Students or designee.

• Every effort will be made to end the disruption through reason and persuasion. These efforts shall include a clear

willingness to discuss issues and to make clear the procedures for discussion of the issues involved. Discussion of the

issues will not be conducted under conditions of duress or coercion.

• If the discussion method fails, the individuals involved will be notified that they are in violation of University

regulations and they will be asked to cease the activity within a reasonable length of time. If necessary, removal from

the premises and temporary suspension from the University may be imposed on the scene. In the case of a temporary

sanction, the University must hold disciplinary hearings within seven days or the temporary sanctions will be

dissolved. Such disciplinary hearings shall be held, as far as possible, in accordance with the established disciplinary

procedures of the University. If a student is found innocent of the action for which temporary sanctions are imposed,

no record of the temporary sanction or of the hearing shall become part of any of the student’s files or records, and

the student shall be given the opportunity to make up any work which the disciplinary action prevented him or her

from completing.

• If the use of institutional sanctions and discussion methods is not effective in ending the disruption, or when alleged

violators are not members of the University community, extra-institutional methods (including the calling in of civil

authorities and the use of court injunctions) may be used. Nonmembers of the University community who are

engaged in disruptive behavior may be prohibited from returning to the University premises and referred to civil

authorities for appropriate action.

The University will always make exhaustive efforts to manage situations by rational methods. When such rational efforts prove

ineffective or when imminent danger to life or property exists, more forceful methods shall be used to protect the rights and

property of members of the community.

CAMPUS EXPRESSION

Baker University is a private, four-year, Liberal Arts University. It has affirmed as its objective the provision of a living-learning

community to help prepare young people for active, informed participation as citizens in a democratic society. Through a

program of study designed to permit participants to become more informed about the nature of the world in which they live;

the heritage and structure of human societies; the physical, psychological, and social character of humanity; the forms of human

experiences, and the ways of patterning meaning in life, it strives to better equip its students to separate the essential from the

trivial.

Baker University is committed to the principles of academic freedom and the idea of the University as a place for free

expression. Students are free to express their beliefs and concerns in a variety of ways. In all cases, students are reminded that

registration implies acceptance of University regulations and policies and agreement to conduct in accord with the spirit of

those standards. Thus, students are expected to function in a respectful manner and within the framework or existing rules and

laws. It is further expected that such activity will not disrupt or interfere with the normal course of activities in the academic

community or University activities or events.

RESPONSIBILITY IN AND TO THE COMMUNITY

Every student is granted equal rights and privileges as student participants in the academic community within established policies

and procedures, and shall, in turn, accept and fulfill their share of accompanying obligations and responsibilities. The University

endeavors to provide a pattern of community living and learning that supports individual autonomy and freedom within the

community and expects attitudes and behavior which reflect integrity, respect for the rights and property of others, and

acceptance of the student’s own personal-social responsibility.

Explicitly, the student’s responsibility in and to the learning-living community of Baker University includes

• Respect of individual rights. Each individual is entitled to the unique dignity of his or her being and the right to hold and

express their own beliefs. It is expected that the students will respect themselves and the rights and dignities of

others.

• Support of order in the community. Students are expected to share the responsibility for the maintenance of order and

integrity within the community. This expectation implies that good citizens not only obey the rules themselves, but

also have an obligation to encourage others to do so and actively support good citizenship when others engage in

misconduct.

• Working to improve the community. Students have the right and obligation to work to improve rules, policies, and

procedures they feel are ineffective or unfair. It is expected, however, that while attempting to advocate for change,

students operate within existing regulations and utilize established avenues of communication.

CLASSROOM VISITOR POLICY

Baker University is welcoming to visitors to the classroom, especially potential students. However, any students wanting to

bring visitors to a class must receive written or oral permission from the class professor 48-hours in advance. Faculty members

reserve the right to deny bringing visitors to the class. If students bring a visitor to the course without a 48-hour notification,

the visitor may be asked to leave the classroom. This policy is in place for the safety of students, staff, and faculty, and it is

designed to maintain a learning space in which students may freely express their ideas in the classroom. This is also the case for

former or current Baker students who are not enrolled in the course. If anyone wishes to visit a course, the visitor must obtain

permission 48-hours in advance from the instructor,

COMPUTER SYSTEMS POLICY

All students are responsible for understanding their responsibilities in the use of information technology. The computer systems

at Baker University are protected by federal and state laws in addition to institutional policy and procedures which are

published at https://www.bakerU.edu/computer-services/#information. These regulations prohibit any students or public users

from committing the following acts:

• Unauthorized use of, or access to, computer resources, including the computer and the information stored in it.

• Unauthorized release of printed or computer-based information.

• Unauthorized copying of software, data, music, videos, or information.

• Unauthorized modification or destruction of computer resources, including the computer, software, and information.

Destruction can be contamination or any act that makes the resource unsuitable for its intended purpose.

• Use of computer resources in committing or soliciting a crime.

• Abiding, abetting, or conspiring to commit or solicit a computer crime.

• Violation of laws pertaining to libel, privacy, copyright, trademark, obscenity, and child pornography.

Users who are suspected of violating any of the above regulations or those otherwise noted by law are subject to disciplinary

action according to established University policy, and may include legal prosecution.

The college’s computer and information systems are protected by The Computer Security Act of 1987 and the Computer

Abuse and Misuse Act of 1986. This legislation protects“...any information, the loss, misuse, or unauthorized access to or

modification of which could adversely affect the national interest in the conduct of a federal program or an individual’s right to

privacy under the Privacy Act...” Baker’s computer and information systems are also protected by Kansas law (#21-3755;

computer crime; unlawful computer access). This legislation describes a computer crime to be: “...willfully exceeding the limit of

authorization and damaging, modifying, altering, destroying, copying, disclosing, or taking possession of a computer, computer

system, computer network or any other property...”

PEER-TO-PEER NETWORKING: COPYRIGHT VIOLATIONS AND ILLEGAL OR UNAUTHORIZED USE POLICY

Sharing copyrighted materials without a license via peer-to-peer networking is quite likely to subject the user and the University

to legal sanctions. Moreover, the traffic such sharing generates can easily cause problems for other users at the University. Both

of these outcomes violate Baker University’s Information Technology Use Policy and may be cause for immediate removal of

access to the network. In addition, enabling file-sharing on your computer makes your machine more vulnerable to computer

hackers and loss of privacy.

Federal law requires that the University take action when notified that someone on its network is distributing copyrighted

materials. The University will not protect individuals who distribute copyrighted material without an appropriate license.

Baker’s network is configured to disallow standard peer-to-peer networking to protect the University and its constituents as

well as to ensure adequate network bandwidth for all at the University to use for legitimate academic endeavors.

If you are using peer-to-peer applications, you should consider removing them from your system. If you choose not to remove

these applications, you should immediately ensure that your system is set to prevent them from acting as providers of

unlicensed materials to other users, which is the default setting.

PROCESS OF COPYRIGHT COMPLAINTS

Complaints of copyright violation received from copyright owners and their representatives, such as the Motion Picture

Association of America, the Recording Industry Association of America, the Entertainment Software Association and the

Business Software Alliance will initiate the following process.

• 1st offense. You will receive an official University email notifying you of the complaint. You then have 24 hours to

respond by email that you have deleted the materials named in the complaint. If you fail to respond, your network

connection will be temporarily disconnected until you comply with the instructions given in the email. If you respond,

but fail to delete the materials, or if other copyrighted movies, music, games, or software files are downloaded to or

distributed from your machine illegally, the University will continue to receive complaints tied to the resource

registered in your name.

• 2nd offense. You must do everything listed above under 1st offense, pay a $50 fine, and attend an educational

session to learn about copyright laws and Baker’s student disciplinary process.

• 3rd offense. You will be expected to complete the requirements of the 1st and 2nd offenses where you must delete

immediately lose the privilege of having a network connection in your campus residence for the remainder of the

school year. You will still be able to use computer labs on campus and will retain the use of your Baker email account.

Since you will have violated the University’s Information Technology Responsible Use Policy, you will be referred to

an administrative disciplinary hearing that may result in a misconduct record and jeopardize your student status. You

will need to petition for network access the following school year if you are living in University housing.

For a complete version of this policy, go to https://www.bakerU.edu/computer-services/.

Students and employees are allowed to use SPSS on their own machines free of charge, as long as they are still associated with

Baker University. At the time the student is no longer a student at Baker or an employee is no longer employed by Baker

University, they must uninstall the software from their computer.

CONDUCT PROCESS

In cases of Title IX allegations such as sexual misconduct, sexual harassment, nonconsensual sexual intercourse, sexual

exploitation, relationship and dating violence, domestic violence, and stalking, see Title IX policy and procedures.

The student conduct process is based on an educational model intended to balance the interest of the community with

individual freedoms. Activities inconsistent with Baker University policies are considered violations and are open to sanctions.

Sanctions are intended to challenge students’ moral and ethical decision making to help them bring their behavior into accord

with our community values and to support students in their development.

Every attempt will be made to hear policy violations in a timely manner, taking into consideration a student’s right to due

process. There may be times during the year when the designated hearing officer adjudicates cases without an in-person

hearing in order to expedite the process. Examples may include, but are not limited to, routine warnings, alleged violations that

occur prior to the official opening of the University or during the last week of classes or during finals, a student readily takes

responsibility at the time of the incident, a student requests to waive the hearing in favor of summary judgment, or alleged

conduct committed by a large number of people at a single event or gathering. Cases adjudicated and sanctioned without a

hearing in these circumstances will remain eligible for appeal (see Appeals section below).

In order to maintain and preserve the educational nature of the University, actions taken under the Code of Conduct are not

intended to imitate or to serve as a substitute for civil or criminal proceedings, nor are formal rules of evidence utilized in such

cases applicable to proceedings of the University under the Code of Conduct. Baker University utilizes a preponderance of

evidence as opposed to “beyond a shadow of doubt.” In residential conduct scenarios, in the absence of clear mitigating

circumstances presented (resident away for the evening, etc.), all residents of the room or apartment in which a policy violation

occurred will be charged with the violation and are each individually answerable for the outcome.

In order to assure a fair process each party is afforded the following rights:

Rights of the Responding Party

Any student charged with a Code of Conduct violation shall have the following rights:

• The right to a fair and confidential hearing.

• The right to be informed of all of his or her rights before the hearing.

• The right to be given written notice of the nature of the charges at least 36 hours before the hearing.

• In the situation of a University Conduct Board hearing, the right to receive, upon request, the names of the Conduct

Board members. If the student feels that any member cannot objectively and fairly hear the case, the objection must

be made to the Assistant Dean of Students at least 24 hours before the hearing. The Assistant Dean of Students shall

determine the merits of the complaint and will decide whether or not to replace the board member in question.

• The right to bring a personal advisor (see Advisor section).

• The right to remain silent or argue on his or her own behalf.

• The right to be notified within three business days of the outcome of the hearing.

• The right to appeal the decision to the appropriate office (see Appeal section).

• The right to have the decision of the hearing body and any assigned sanctions clearly stated in writing.

• The right to have a hearing that does not interfere with the student(s)’ official academic schedule.

Rights of the Reporting Party

Any campus member who is a complainant shall have the following rights:

• The right to bring a personal advisor (see Advisor section).

• The right to request to have his or her living arrangements (if in campus housing) modified pending the outcome if the

accused lives close to the complainant.

• The right to have the complainant’s classes reassigned whenever possible so as not to share classes with the individual

charged.

• In the situation of a University Conduct Board hearing, the right to receive, upon request, the names of the Conduct

Board members. If the student feels that any member cannot objectively and fairly hear the case, the objection must

be made to the Assistant Dean of Students at least 24 hours before the hearing. The Assistant Dean of Students shall

determine the merits of the complaint and will decide whether or not to replace the board member in question.

• The right to file a no contact order forbidding the accused or his or her friends from contacting the complainant.

• The right not to have the student(s)’ irrelevant history discussed during the hearing.

• The right to submit a written victim impact statement during the hearing process.

• The right to have confidential meetings and discussions with appropriate University officials.

• Upon written request, the right to be notified immediately of the outcome of the hearing in cases of violence or

sexual misconduct.

• The right to have a hearing that does not interfere with the student(s)’ academic schedule.

COMPLAINT PROCESSES

• Staff members and other appropriate University officials will have the responsibility of addressing complaints involving

immediate concerns and minor violations and shall have the authority to apply appropriate sanctions for infractions

occurring in University housing.

• Complaints involving minor infractions and matters creating immediate concerns, occurring in or around fraternity,

sorority, or other off campus areas, will be referred to designated elected officers or an appropriate University

official.

• The designated hearing officer will conduct an investigation of more serious infractions. Repeated or cumulative

complaints against a student or student group for minor infractions may be considered serious. The student or

student group accused of the infraction will be notified in writing to appear before the designated hearing officer to

discuss the alleged offense(s). Unless otherwise notified of a separate hearing time and place, this meeting shall

constitute the hearing for determining the outcome of the complaint. Please refer to the Administrative Hearing

section below.

• In the event that a University Conduct Board hearing is required, the designated hearing officer shall advise the

student(s) of the place of the hearing and the nature of the allegation(s). Please refer to the Conduct Board section

below.

ADMINISTRATIVE HEARING

There are two types of hearing bodies

• Administrative Hearing Officer: Trained Student Affairs staff

• University Conduct Board: Trained faculty and staff members

The primary form of a hearing for most alleged violations will be an administrative hearing with one Administrative Hearing

Officer. If in the judgement of the assigned Hearing Officer the situation involves major, significant conduct history, or repeated

past alleged violations; or at the request of the responding party, the Dean or Assistant Dean of Students may convene the

University Conduct Board to conduct a hearing and make a written recommendation for any sanctions. The outcome of other

Conduct Board proceedings (e.g., Interfraternity Council Conduct Board) may be appealed to the University Conduct Board

according to the decision of the Dean or Assistant Dean of Students. The Conduct Board will be comprised of:

1. A Hearing Officer

2. Two to three trained faculty members and staff

It is provided, however, that the Hearing Officer, within his or her discretion, may determine that the matter involves

confidential information or sensitive statements and evidence and may convene a limited board. Unanimous attendance of the

board is not required to conduct the hearing and the Hearing Officer shall have the discretion to determine whether the

board’s attendance is sufficient to proceed with the hearing. The procedures for accepting evidence, statements, or other

information during the hearing shall be within the discretion of the Conduct Board including the scope and length of evidence

and testimony. The procedures adopted will be designed to ensure the efficient operation of the proceedings while ensuring all

sides are afforded an opportunity to be heard. After statements and evidence have been presented to the Conduct Board, they

make the final decision and may impose any appropriate sanctions.

ADVISOR

The student in question may seek assistance from an advisor who must be a member of the Baker University community

(faculty, staff, or student) of the student’s choosing. An Administrative Hearing is an internal conduct proceeding; therefore, the

advisor may not be an attorney or anyone outside of the Baker University community or associated with investigation and

hearing proceedings. The advisor may assist the student in question and preparation of his or her complaint, be present during

the hearing, assist the student during the hearing, and may address the hearing body at the pleasure of the hearing officer or

chair of the hearing body.

PROCESS

The procedures for accepting evidence, statements, or other information during the hearing shall be within the discretion of the

Office of the Dean or Assistant Dean of Students including the scope and length of evidence and testimony. The procedures

adopted will be designed to ensure the efficient operation of the proceedings while ensuring all sides are afforded an

opportunity to be heard.

APPEALS

Any student sanctioned (but not involved in a dismissal or suspension) may request an appeal to the appropriate appeal

channel detailed in the outcome letter. Such a request must be made in writing via the appeal form provided in the original

outcome letter within two (2) calendar days of the date of the decision and shall include the basis for requesting the appeal.

Appeal consideration is based on one or more of the following reasons: (1) deprivation of due process (failure to comply with

the rights outlined in the student handbook); (2) inadequate evidence to justify decision: or (3) sanction not in keeping with

the gravity of wrongdoing. Following receipt of the appeal, the appeal officer, shall determine whether additional information

should be received, the decision should be modified or reversed, the decision should be affirmed, or the appeal should be

denied. Applicable sanctions may be modified, increased, decreased, eliminated, and/or added. A written copy of the decision

will be provided to the student(s) affected within three (3) business days of the receipt of the appeal. A conduct sanction does

not go into effect until the appeal process is completed, unless stipulated otherwise by the Assistant Dean of Students. Appeal

decisions are conclusive and final.

Students choosing not to participate in the conduct process (e.g. not attend or significantly late to conduct hearing; not return

time sensitive communications and requests from hearing officers prior to hearing, etc.) forfeit their ability to appeal conduct

actions.

If the sanction involves a suspension or dismissal, the suspended or dismissed student may submit a written appeal via the

appropriate appeal channel detailed in the outcome letter within two calendar days from the date of the decision. The

University Senior Academic Officer or their designee, may determine whether additional information may be entertained,

whether the decision may be modified or reversed, or whether the decision should be affirmed. The decision of the University

Senior Academic Officer shall be placed in writing and a copy of that decision will be provided to the student affected. The

submission of an appeal to the University Senior Academic Officer will not stay the suspension or dismissal period and all

suspensions or dismissals will be effective immediately following the initial decision. The University may contact parents or

guardians in cases of suspension or dismissal.

STUDENT CONDUCT VIOLATIONS OVERVIEW

Level I Incident

May include, but is not limited to, violations of University policies concerning

• Residence life policies

• Inappropriate or disruptive behavior

• Alcohol policy *

• Failure to report campus policy

• Involvement as an accessory to level I violation

Typical sanctions for Level I violations:

Student may be placed on Conduct warning status, University policy or Student Handbook quiz, assigned a fine, campus work, or an

appropriate educational sanction.

* = Identified policies carry specific recommendations and will be noted within that section.

Level II Incident

May include, but is not limited to, violations of University policies concerning

• Residence life policies

• Alcohol policy *

• Computer System policy

• Behavior that is self-destructive, threatening the safety of the individual

• Wrongful use of the telephone or technology

• Obstructing University activities or procedures

• Providing false information

• Theft of personal or University property

• Inappropriate behavior

• Failing to Comply policy

• Involvement as an accessory to level II violation

• Second violation within a 12-month period (while on Conduct Warning or Probation)

Typical sanctions for Level II violations:

Student placed on Conduct warning or probation status, assigned a fine, campus work, or an appropriate educational sanction.

* = Identified policies carry specific recommendations and will be noted within that section.

Level III Incident

May include, but is not limited to, violations of the University policies concerning

• Residence life policies

• Title IX policies *

• Physical violence

• Hazing policy

• Vandalism policy

• Alcohol policy *

• False fire alarm or tampering with fire equipment

• Controlled substance policy *

• Involvement as an accessory to level III violation

• Inappropriate or disruptive behavior

Typical sanctions for Level III violations:

Student may be subject to suspension or dismissal, assigned a fine, campus work, or an appropriate educational sanction.

* = Identified policies carry specific recommendations and will be noted within that section.

RANGE OF SANCTIONS

Sanctions are to address the following areas: 1) educational, 2) redemptive, and 3) punitive. A student found in violation of a

University policy may expect a status change as well as one or more actions listed below. Recurring policy infractions represent

a continuous disregard for University policy and may result in enhanced sanctions. The Administrative Hearing Officer or

Conduct body may impose one or more of the following sanctions for each policy violation:

STATUS: A student found in violation of a University policy is subject to a status change indicating he or she is no longer in

good standing for a specified period of time. Typically, status changes are for 16 school weeks (excluding summer and winter

terms) or one calendar year, but may be shorter or longer. The length of time may be at the discretion of the Administrative

Hearing Officer or Conduct body.

• Dismissal is the separation of a student from the University without the opportunity for readmission. Dismissal may

be imposed for an initial serious breach of University regulations, a grave moral lapse, or for a serious departure from

responsible citizenship. The Dean of Students or their designee has the authority to decide the degree of misconduct

and to recommend to the Senior Academic Officer or his or her designee that a student be dismissed from the

University for disciplinary reasons. The final determination for dismissal is to be made by the Senior Academic

Officer. While a student is under consideration for a dismissal, he or she may not drop courses or withdraw from the

University. No refunds apply in such cases.

• Suspension is the recognition of the temporary termination of the individual’s status as a student and removal from

privileges and from campus. Suspension may be imposed for an initial serious breach of University regulations, a grave

moral lapse, or for a serious departure from responsible citizenship. The terms of the suspension are defined in each

individual case. Any suspended student who returns to the campus during the period of suspension is subject to

dismissal unless he or she has made prior arrangements with the Dean of Students. Determination for suspension is

to be made by the Dean of Students, their designee, or University Conduct Board in consultation with the Senior

Academic Officer or their designee. Any student suspended from the University has the right to submit a written

appeal to the Senior Academic Officer within 48 hours, although the terms of the suspension are effective

immediately. While a student is under consideration for a dismissal, he or she may not drop courses or withdraw

from the University. No refunds apply in such cases.

• Conduct Probation is recognition of a serious lack of cooperation in citizenship or a serious or repeated violation

of a University regulation. The recognition of further violation(s) may lead to suspension. The specific conditions and

the time of this probation are defined in each individual case. This probation is a warning that a person’s status as a

student at Baker University is in jeopardy and that any further violation may result in suspension. The decision for

conduct probation shall reside with the University Conduct Board, Assistant Dean of Students, the Administrative

Hearing Officer, or their designee.

• Conduct Warning is recognition of a lack of cooperation in citizenship or a violation of a University regulation. The

terms of this warning are defined in each individual case. This is a warning that severe discipline will be imposed if a

student is again reported for a similar lack of cooperation or violation of a University regulation. The authority for

issuing such a warning shall reside with the University Conduct Board, Assistant Dean of Students, or the

Administrative Hearing Officer.

ACTIONS: A student found in violation of a University policy may be subject to an action-based sanction. Such sanctions may

be educational or redemptive to the campus community culture.

• Counseling Intervention may be arranged, based on behavior. The student may be referred to the Counseling

Center or to other licensed mental health professionals.

• Educational Projects may be given that encourage reflection and demonstration of knowledge on assigned topic.

This may include successful participation in online courses, assigned paper, handbook quiz, poster presentation, or the

like. Online courses are at the student’s cost.

• Fines may be issued by an appropriate University official and paid to the University.

• Restitution consists of reimbursement for damages or misuse of property. This may be in the form of direct

payment or may consist of appropriate service or other compensation. The authority for requesting such restitution

shall reside with the Assistant Dean or Dean of Students, Administrative Hearing Officer, or the University Conduct

Board.

• Substance Abuse Subtle Screening Inventory (SASSI) may be administered by the Counseling Center in cases

of alcohol or other drugs. SASSI requires a minimum of two sessions and may be followed with additional

requirements as recommended by the Counselor. The SASSI is at the student’s cost.

• Termination, or Change in Residency Privileges, may be made. This may include but is not limited to change of

or removal from room, suite, hall, or apartment.

• University Policy or Student Handbook Quiz may be given to provide a better understanding of the policies

pertaining to policies in the Student Handbook. The quiz, where all responses must be answered correctly, requires a

30-minute appointment scheduled through the Administrative Hearing Officer or may be given as a “take home”

option.

CONDUCT HOLD

If a student fails to complete the conditions of a conduct sanction, a conduct registration hold will be placed on his or her

Registrar’s account. With this hold in place, the student is restricted from utilizing the major functions of the Registrar Office

(e.g., prohibited from participating in registration and course adjustment, printing schedule, requesting transcripts, and from

receiving a diploma). The Dean or Assistant Dean of Student’s Office, or Administrative Hearing Officer will remove the hold

when the sanctions are completed or reasonable progress is made at the sole discretion of the Hearing Officer.

CONDUCT RECORDS

All records are maintained by the Office of Student Affairs through Maxient, a third-party vendor. Notice of conduct action

may be sent to update parent(s) of students. The final decision to send notification to parents will be made by the Dean of

Students or Assistant Dean and in accordance with applicable law. The Office of Student Affairs will maintain records of

conduct action. The use of these records is governed by the University policy concerning confidentiality of student records.

A student’s conduct record will be reviewed by a hearing body in the process of determining sanctions after responsibility is

established. Students wishing to have records of conduct action or conduct probation expunged from their file prior to the

specified time period may make a written request to the Dean of Students who will act on the request.

CONTROLLED SUBSTANCE POLICY

The use, possession, or distribution of narcotics, controlled substances (such as LSD, cocaine, methamphetamines),

marijuana, or the use or possession of drug paraphernalia (including but not limited to pipes, bongs, grow lights, or

homemade inhalant instruments) are strictly prohibited and considered a violation of the controlled substances policy.

Further, the unauthorized use, possession, or distribution of drugs sometimes prescribed for medicinal purposes (e.g.

amphetamines, barbiturates, and tranquilizers) will not be tolerated at any time. Students legally prescribed medication

must retain reasonable control of their medications at all times and must store all medication in the original container

showing proof of the prescription. Abuse, utilizing medication in any manner other than prescribed, or loss of reasonable

control will be treated as a violation of this policy. Marijuana and other substances decriminalized in select states but are

illegal in Kansas or federal jurisdictions are also prohibited in University facilities. If any University official has reason to

suspect the use, possession, or distribution of a prohibited substance or paraphernalia, he or she may contact the Dean

of Students or Assistant Dean who will contact the appropriate officials to conduct a search and confiscate all suspected

items and materials and process according to the Confiscation policy. All suspected parties will be subject to referral and

potential sanctioning under the Controlled Substance policy. Unlike University policies regarding the releasing grades

and other academic information, the University may notify parents or guardians in case of controlled substance policy

violation.

Students are encouraged to read the Amnesty Policy in relation to the Controlled Substance Policy.

SANCTIONS FOR CONTROLLED SUBSTANCES POLICY VIOLATIONS

All violations of the Controlled Substances Policy are designated as Level III violations; the University Conduct Board hears

these complaints. At the discretion of the Assistant Dean of Students, a student may accept responsibility on a first Controlled

Substance policy violation and be heard by an Administrative Hearing Officer. Students found to be in violation of the

Controlled Substances Policy are subject to the possible sanctions listed below. Selling and distribution will be considered a

weightier offense with more severe consequences. Additional conduct measures not appearing in the listings below may be

imposed, as warranted, at the discretion of the University Conduct Board. Possible sanctions are as follows:

First Offense

• Participation in an online educational site (student is responsible for any associated costs)

• Personal counseling (off-campus referrals to be undertaken at the student’s expense)

• Fine of up to $300

• Parent or guardian notification

• Removal from Baker-owned housing or change in housing assignment

• Conduct probation

• Suspension or dismissal

Second Offense or Major First Offense

• Participation in the Substance Abuse Subtle Screening Inventory through the Baker University Counseling Center

(two Counseling Center visits minimum). Student is responsible for any associated costs

• Participation in an online educational site. Student is responsible for any associated costs

• Personal counseling (off-campus referrals to be undertaken at the student’s expense)

• Fine of up to $500

• Parent or guardian notification

• Removal from Baker-owned housing or change in housing assignment

• Conduct probation

• Suspension or dismissal

Additional Offenses

• Personal counseling (off-campus referrals to be undertaken at the student’s expense)

• Fine of up to $700

• Parent or guardian notification upon completion of the conduct process

• Removal from Baker-owned housing or change in housing assignment

• Conduct probation

• Suspension or dismissal

HEALTH RISKS RELATED TO SUBSTANCE ABUSE

General health risks associated with the use of prohibited substances can be divided into two categories: drug use that

can destroy a healthy mind and body by outright organic damage, mental illness, malnutrition, and failure to get treatment

of injuries or diseases; and drug use that generally reduces the body’s natural immune system and increases the chances

of infectious diseases. Drug overdose may cause psychosis, convulsions, coma, or death.

FAILURE TO REPORT & COMPLY

In order to maintain an orderly environment, students must show respect for and follow the reasonable requests of University

officials, including Resident Assistants, as they carry out their assigned duties. All students with knowledge of policy violations

have a responsibility to safely confront students, roommates, and guests to attempt to stop the behavior. If a student is not

comfortable confronting, doing so would risk the safety of self or others, or if unable or impractical to stop the behavior,

students must report it immediately to hall staff, campus safety officer, or 911 for immediate intervention. Failure to report in a

timely manner may also limit the University’s ability to address the complaint or behavior. Additionally, choosing not to

complete sanctions on time or appropriately may be deemed a failure to comply.

FINANCIAL POLICIES

All financial policies including payments and refunds are published annually in the Academic Catalog.

Change in Modality. No tuition refund or modified tuition schedule will be due to any student upon or because of any

change in the modality of instruction (for example, in person to online). The schedule above will remain in place and effective

for students that opt to withdraw for any reason.

Force Majeure Event. Baker University shall not be liable for any default or delay in the performance of its obligations to

one or more students: (a) if and to the extent that such default or delay arises out of causes beyond its reasonable control,

including defaults; delays or actions of one or more students (including students other than the student(s) affected by such

Force Majeure Event); acts of God; acts of war (whether declared or not); acts, omissions or delays in acting by governmental

authority; moratorium; epidemics or quarantine restrictions; other acts of public emergency; embargoes; insurrection;

earthquakes; fires; tornadoes; cable cuts; floods; terrorism; civil commotions; riots; and strikes, lockouts or other labor

disturbances (each, a “Force Majeure Event”) and (b) if such default or delay cannot reasonably be circumvented by Baker

University through the use of alternative sources, work-around plans or other means without additional cost or delay to Baker

University. Upon the occurrence of any such Force Majeure Event, Baker University shall be excused from further

performance or observance of the obligation(s) affected so long as such circumstances caused by the Force Majeure Event

prevail.

Without limiting the generality of the foregoing, Baker University may alter or terminate the on-campus residence of all, some or

one student when Baker University, in its sole discretion, determines such alteration or termination to be in the best interest or

safety of the community, Baker University, Baker’s student body or any part thereof due to any Force Majeure Event. Baker

University reserves the right to determine whether any housing, meal credits, tuition, or fees will be subject to refund, in its sole

discretion. In any such event, if Baker University declares any housing, meal plan credits, tuition, or fee considerations for unused

time of the academic year, Baker University may, in its sole discretion, apply such credits first to amounts owed by the affected

student to Baker University and then to such affected student’s account, unless otherwise mandated by applicable state and

federal laws or requirements of the United States Department of Education.

FINAL EXAMINATIONS

Faculty legislation indicates that final examinations will not be scheduled at times other than the officially assigned final

examination time without approval from the Dean of the College of Arts and Sciences.

Faculty have no obligation to give exams at a time other than the time posted. Students should not ask to take their exams at a

time other than the time posted on the registrar’s webpage for any reason other than extraordinary, unavoidable

circumstances. Students should arrange their end of term travel around the final exam schedule as a conflict with a flight

schedule will not be considered as extraordinary or unavoidable.

Students who have three or more final exams scheduled on the same day of the final exam period may visit with the Academic

Dean to arrange with the involved faculty an alternative time for one of the finals.

GAMBLING

In line with the United Methodist Church and National Association of Intercollegiate Athletics (NAIA) stances on gambling, it is

prohibited to participate in any gambling-related activities on campus or on University-controlled property that have not been

approved or administered in accordance with the laws and regulations of the state of Kansas. Additionally, to wager on a

university team or organization in a competition with a direct interest in the success of the competition is prohibited. For

assistance with a gambling addiction, please visit the Counseling Center or contact Kansas Coalition on Problem Gambling at

http://www.ksproblemgambling.org/.

GUEST (see also Residence Life policy section for additional policy)

You are responsible for all actions of your guest(s) at all times. A guest is any person who is not a currently enrolled student or

resident of the room or living area in question. Should your guest(s) violate University policies, you will be held accountable and

your guest(s) may be asked to leave. You and your guest(s) are contractually responsible for emergency information and

policies outlined in this handbook. It is the responsibility of the host or hostess to acquaint visitors with stated policies and

regulations. Guest(s) may be asked to present proper identification. A guest(s) may be asked to leave at any time by staff if it is

not felt it is in his or her best interest or that of the University.

HARASSMENT POLICY

The University is committed to creating a culture of respect and providing an environment that values diversity and emphasizes

the dignity and worth of every individual. As part of that commitment, the University strives to provide an educational and

working environment that is free from harassment based on race, color, national origin, sex, sexual orientation, gender identity,

gender expression, religion, age, marital status, disability, veteran status, or any other status protected by law. Harassment in

any form is prohibited and incidents of harassment are met with appropriate conduct action, up to and including termination of

employment or dismissal from the University.

The University’s policy regarding sexual harassment may be found in the Title IX policies.

What constitutes prohibited harassment based on race or other legally protected status? Harassment based on

race, color, national origin, religion, age, disability, veteran's status, sexual orientation, gender identity or expression, marital

status, or any other status protected by law is prohibited. Prohibited racial or other harassment is conduct that is (1) based on

race or other protected status; (2) is unwelcome; and (3) in the case of a student, denies or limits a student's ability to

participate in or benefit from a school education program. Conduct that satisfies these elements violates this policy and also is a

form of prohibited discrimination. If any one of these three elements is missing, the conduct is not racial or other harassment,

although it may violate other University policies.

Examples of racial or other harassment: No policy can anticipate each and every comment or behavior that may

constitute prohibited racial or other harassment. The following includes a non-exhaustive list of conduct or comments that may

violate the University's policy:

• Use of racial epithets or slurs by one student toward another student, or by a University employee to another

student or employee;

• Negative stereotyping based on race, national origin, age, disability, or other protected status;

• Derogatory jokes based on race, national origin, disability, age, or any other protected status;

• Written or graphic material that shows hostility or aversion toward an individual or group and that is exhibited

anywhere on the University's premises or circulated in the workplace or educational environment, including through

University email.

Who can engage in prohibited harassment? No one is above the University's policy prohibiting harassment. A harasser

may be male or female, of the same sex or opposite sex, a coworker, administrator, faculty member, student or prospective

student, family member of a student or employee, visitor, guest, vendor, consultant, or any other person with whom an

employee or student comes into contact in the performance of his or her work or educational activities.

Reporting violations of this policy: The University encourages any individual (whether an employee or student) who

perceives a violation of this policy, regardless of the offender's identity or position, to report the situation using the University's

Grievance Procedure for Resolving Complaints of Alleged Violations of Equal Employment Opportunity, Sexual Harassment,

Racial Harassment, Other Harassment, and Reasonable Accommodation (hereinafter "Grievance Procedure"). Any

administrator, faculty member, or non-certified staff who becomes aware of alleged violations of one or more of these policies

must report the situation pursuant to the Grievance Procedure.

If an individual feels he or she cannot use the Grievance Procedure, he or she should notify the Chief Financial Officer(office

number: 785.594.8340) Baker University, 618 Eighth Street, P.O. Box 65, Baldwin City, Kansas 66006-0065 to discuss the

situation.

The University will promptly investigate all complaints it receives of alleged violations of its Equal Employment Opportunity,

Harassment, or Reasonable Accommodation policies. Furthermore, the University will keep the complaint and its investigation

as confidential as possible under the circumstances. Finally, no individual who makes a good faith complaint pursuant to this

policy will be retaliated against for making such complaint or cooperating in the University's investigation.

Disciplinary consequences for violation of harassment policy: When an individual is found to be in violation of the

University harassment policy, the University will take corrective action it believes is appropriate to end the inappropriate

behavior and to prevent a recurrence. Such action may include, but is not limited to the following:

For Students:

• Disciplinary warning

• Disciplinary probation

• Suspension

• Dismissal

STATE AND FEDERAL REPORTING OF RACIAL AND OTHER HARASSMENT

Complaints may be filed through the Equal Employment Opportunity Commission or the Kansas Human Rights Commission.

Students may file complaints through the Office of Civil Rights, U.S. Department of Education or the Kansas Human Rights

Commission. Kansas City Office, U.S. Dept. of Education, 8930 Ward Parkway, Suite 2037, Kansas City, Mo 64114-3302,

816.268.0550, OCR.KansasCity@ed.gov.

Grievance Procedure for Resolving Complaints of Alleged Violations of Equal Employment Opportunity, Racial

Harassment, Other Harassment and Reasonable Accommodation Policies

The University prohibits discrimination or harassment on the basis of race, color, national original, sex, sexual orientation,

gender identity and gender expression, religion, age, marital status, disability, veteran status, or any other status protected by

law. This procedure should be used to report alleged violations of the University's equal employment opportunity, harassment

(including racial and sexual harassment), and reasonable accommodation policies.

Procedure: Initiating a Complaint

Students at the Baldwin City campus, who have a complaint of discrimination, harassment, retaliation, or failure to provide

reasonable accommodation, should contact Assistant Dean of Students, Baker University, 618 Eighth Street, P.O. Box 65,

Baldwin City, Kansas 66006-0065, 785.594.4792.

Absent extenuating circumstances, within 30 business days from receiving the complaint, the VP and Dean or Director of

Human Resources or his or her designee will take appropriate steps to conduct an investigation, including contacting the

complainant, witnesses, if any, and the alleged wrongdoer. Some investigations may take longer depending on the availability of

witnesses or other relevant information. The complainant will be notified of any expected delays to the extent possible. Based

on the results of the investigation, the CFO and Assistant Dean or Director of Human Resources will take steps appropriate

under the circumstances, including affecting an informal resolution of the matter or, in the event a violation of the University's

equal employment opportunity, discrimination or harassment policy is found, taking appropriate corrective action to address

the alleged misconduct and prevent a recurrence.

The complaint and resulting investigation will be kept as confidential as possible under the circumstances. The VP and Assistant

Dean or Director of Human Resources will inform the complainant in writing when the investigation is concluded, and

generally, the results of the investigation (although, to protect the confidentiality of all involved, he or she will not discuss the

specifics of any investigative interviews or any corrective action taken). No student or employee who raises a good faith

complaint pursuant to this policy or who cooperates with an investigation will be retaliated against as a result. Any perceived

retaliation should be reported immediately pursuant to this procedure.

HAZING

Hazing is a violation of University conduct policy and state law. Hazing includes action or the encouragement of action taken by

an organization or member of an organization that produces or results in:

• Mental or physical discomfort

• Embarrassment, harassment, or ridicule

• Paddling or physical abuse of any form

• Creation of excessive fatigue

• Physical or psychological shocks

• Involuntary road trips or other activities that may tend to expose members to physical danger

• Morally degrading or humiliating games or activities

• Scavenger hunts

• Any activities which disrupt public order or bring the organization or the University into disrepute with the local

community

ID CARD POLICY

Students will be issued a student ID card that will allow them access to appropriate areas on the Baldwin City campus and

provide for tracking of meal plan and declining balance activity.

• If a student’s ID card is broken they can return to the ID Center with that broken ID and receive a replacement card

free of charge.

• The first time a student loses their card they can return to the ID Center and receive a replacement card free of

charge.

• Each subsequent time a student loses their card and they come to the ID Center for a replacement there will be a

$20 per card charge.

IMMUNIZATION AND TUBERCULOSIS SCREENING COMPLIANCE POLICY

The Office of the Dean of Students must have verification and documentation of a student’s compliance with required

immunizations and screenings by the indicated deadlines.

• All students:

o August 1

for Fall semester

o December 1

for Interterm

o January 1

for Spring semester

o Or within two weeks of admission to the University whichever is latest

• Residential students:

o It is required to have this documentation PRIOR to moving into University owned housing

All documents must be verified by Baker University Student Affairs staff. Students who are unable to verify their immunization

history must be re-immunized to:

• MMR (measles, mumps, rubella) immunization. Two doses required at least 28 days apart for students born after

1956.

• Tdap (Tetanus, Diphtheria, and Pertussis) immunization booster within the last ten years.

• Meningitis (MCV4) immunization. Two doses of MCV4 are recommended. If the first dose is given before the 16

birthday, then a booster is required.

• Completion of the TB (tuberculosis) screening questionnaire. If further testing is deemed necessary, the Office of the

Dean of Students will notify student via University email. The student will have until October 1 to have testing

completed.

ALL NEW INTERNATIONAL STUDENTS coming to Baker University are required to answer the four TB questions

listed on the immunization form before moving into campus housing. If a student is coming from a high-risk country, they will

be asked to take a QuantiFERON Gold test before moving into campus housing. If the student has received treatment for

tuberculosis, documentation of treatment is required. If a positive QuantiFERON test comes back the student will be required

to have a chest x-ray.

SUBMISSION MATERIAL REQUIREMENTS

Students are required to submit one of the following as proof of immunization:

• A personal immunization record signed by a healthcare provider

• A physician or clinic report stating all immunization records or blood titers

• A copy of school immunization record

A waiver can be signed for religious or philosophical exemption. In the case of any outbreak of disease such as Measles, Mumps,

Rubella or Meningitis the student must leave campus temporarily. Once the threat of the disease is over the student will be

allowed to return to campus.

NONCOMPLIANCE ACTION

Compliance is managed by the Office of the Dean of Students and strictly enforced. In the absence of required immunization

documentation, the following actions may be in order:

• All students who do not complete this requirement:

o Will have five calendar days from the date of the first date of classes to produce records or receive new

immunizations

o After this date, students will have an academic HOLD placed on his or her account. With this hold in place,

the student is restricted from utilizing major functions of the Registrar Office (e.g., prohibited from pre-

enrollment activities)

o Student Affairs staff will remove the hold when it has been determined that the student has met compliance

standards

• Residential students who do not complete this requirement:

o Will have five calendar days from the date of move-in to produce records or receive new immunizations

o After this date, students may be required to leave University housing with no refund

o Students may return upon proof of required immunizations

INAPPROPRIATE OR DISRUPTIVE BEHAVIOR

Inappropriate or disruptive behavior which interferes with the academic or administrative activities of the University or which

inhibits the academic or student life environment is not permitted.

Inappropriate or disruptive behavior may be defined as (but not limited to):

• Disturbing or interfering with academic, residence life, or student life programs or activities

• Trespassing

• Harassing, embarrassing, or intimidating other persons (to include employees)

• Disturbing or interfering with employees performing their jobs

• Interfering with the free and unimpeded flow of pedestrian traffic on University property

• Behavior not in line with University Mission and Values

INSPECTION & SEARCHES

For purposes of providing a safe, healthy, and secure campus environment, appropriate University officials may conduct

inspections and searches during University events and of University property, including University property used or occupied

by students, on a regular or irregular basis. Such inspections and searches may include, but are not limited to: (1) on-campus

residence halls or apartments, buildings, lockers, lock boxes or drawers, closets, and vehicles parked on campus; (2)

containers, packages, bags and other storage devices, including personal possessions, on University property or found at

University events; and (3) University events, including University-sponsored events that may occur off campus.

The appropriate University official may request prior authorization from the individual before inspecting and searching any

personal possessions and may request that the individual owner be present during the inspection and search. However, prior

notice, authorization, or presence by the owner is not required in order for the University official to conduct an inspection or

search during a University event or on University property. University officials conducting inspections and searches are

encouraged to inform an individual of any inspection or search of personal possessions and to seek prior authorization,

depending on the circumstances. In an emergency or time-sensitive situation including, but not limited to, when the safety,

health, or security of any person or property is suspected at risk, the University official may inspect and search any student-

occupied area immediately and without prior notice or authorization.

Failure to allow an inspection or search pursuant to this policy may be considered in rendering any disciplinary decision at issue

against a student or student group and may be considered a violation of University policies and procedures, including Failure to

Comply.

INTELLECTUAL PROPERTY POLICY

The official version of the Baker University Intellectual Property Policy can be found at https://www.bakerU.edu/computer-

services/ and will be used to administer all intellectual property related issues and procedures.

The aims of the Baker University Intellectual Property Policy are to: promote and encourage creativity and knowledge creation

both in and outside the classroom; protect the rights of scholars and students with respect to owning the products of their

intellectual endeavors; set forth mechanisms for determining ownership rights in intellectual property and for resolving disputes

with respect to such property. This policy applies to all faculty, staff, and students.

For purposes of this policy, intellectual property is divided into three categories: copyrightable, patentable, and other

intellectual property including all registered and common law trademarks, service marks, domain names, logos, and all other

types of proprietary rights created specifically for the University. Students performing work compensated by the University are

subject to the provisions governing non-faculty employees, and their work constitutes work for hire under U.S. law. Students

working on a project governed by a contract or agreement, to which the University is a party, shall be bound by the terms of

that contract or agreement. The University reserves the right to make copies of student papers, course assignments,

dissertations, and theses for use in the University curriculum, including uploading the work in the University’s course

management system, and for archival purposes. The student, by enrolling in the University, gives the University a nonexclusive

royalty-free license to mark on or retain the work as may be required by the process of instruction, or otherwise handle the

work as set out in the Intellectual Property Policy or in the course syllabus. The University shall not have the right to use the

work in any other manner without the written consent of the creator(s). Students may not disseminate any printed or

electronic materials, video or audio recordings, or any other copyrightable or patentable intellectual property they make, use,

or receive in class for commercial purposes or to anyone not enrolled in the class. General administration of this policy is the

responsibility of the Dean of the College of Arts & Sciences. Students should refer all questions about this policy to the Dean of

the College of Arts & Sciences. In the event that a dispute arises regarding the application of this policy, a student should follow

the standard grievance process as found in the Student Handbook. As a general rule dispute resolution for students will go to

an ad hoc committee consisting of:

• One faculty member outside student’s immediate study concentration (chosen by and mutually agreeable to the Dean

of the College of Arts & Sciences and student)

• Dean of the College of Arts and Sciences

• Vice President of Finance and Administration

Appeals of the ad hoc committee will go to the Chief Academic Officer.

JEANNE CLERY CRIME REPORTING REQUIREMENTS

Baker University publishes an Annual Security Report in Compliance with the federal Clery Act. The University will create

yearly reports which will be posted on the University website. The University will provide a paper copy of the reports upon

request.

MISSING PERSON POLICY

If you are concerned about a potential missing student, please contact Campus Safety. Campus Safety will work with Student

Affairs to make contact with the missing student and to identify his or her most recent contact points on campus (card access,

meals, class attendance, etc.). If unable to make contact with the missing student within a reasonable timeframe (up to 24 hours

from notification), the University will notify the designated emergency contact person as listed in University records. The

University will not consider a student to be formally missing until a Missing Person Report is filed with law enforcement or the

Kansas Bureau of Investigation.

All students may designate an emergency contact person. It is a student’s responsibility to keep emergency contact information

current. Baker University will work with law enforcement agencies providing information as needed. Questions about missing

persons or security issues should be directed to Campus Safety or the Dean of Students or Assistant Dean of Students.

NOTIFICATION TO INTER/NATIONAL ORGANIZATIONS

Baker University believes in an active partnership with Alumni/ae and Inter/National organizations to best address issue of

misconduct (i.e. social regulations, policy, alcohol policy, hazing policy, etc.). Under the direction of the Assistant Dean of

Students, Executive Director of Student Affairs, or their designee, Baker University will generally notify an Inter/National

Organization or regional headquarters of an alleged violation after a meeting between the organization’s student leadership

and/or alumni advisor. When the nature of the allegations is more severe or in violation of National Organization’s policies

(which have been made known to the University) which require reporting, the Assistant Dean of Students, Executive Director

of Student Affairs, or their designee may reach out sooner to respective entities. Below are the steps generally taken that

mirror and may coincide with the separate student conduct procedures in this handbook.

• Report received

• Preliminary investigation occurs

• Written notice scheduling a meeting to discuss report and preliminary investigation findings

• Meeting to discuss report and preliminary investigation findings

• Inter/National Organization notified by Baker University

• Additional investigation occurs if needed

• Notice of allegations & sanctions shared with Inter/National Organization

OFF-CAMPUS MISCONDUCT POLICY

The University assumes that responsible behavior will be maintained consistently by its students on and off campus. Generally,

the University does not take disciplinary action for minor off-campus misconduct. However, the University reserves the right to

take action in such instances where the misconduct constitutes a violation of the University standards or is of such a serious

nature that it suggests a danger or serious disruption to the University community. In such cases, the University may initiate

action whether or not legal action has been taken. The Assistant Dean of Students will decide when institutional purposes are

best served by such conduct action.

PARENTAL NOTIFICATION POLICY

The Higher Education Amendments of 1998permits colleges and universities to inform parents or legal guardians any time a

student under 21 violates drug, alcohol policies, or harm to self or others. Consequently, when deemed necessary and

appropriate by the Office of the Dean of Students, a Baker University official may communicate with parents or guardians when

such violations occur.

POSTERS AND SIGNS

Posters and signs that students place on their residential unit doors or in other public areas of the University-owned housing or

the University must be limited to space available on their door. Nothing is to be affixed to public area walls or bulletin board

unless they are directional signs or other information published or approved by the University. Any items that can be viewed in

public areas, including viewed in a person’s room while a door is open or through a window, must not contain obscene or

offensive wording or pictures. Signs representing alcoholic beverages or illegal drugs shall not be displayed in public areas or

from windows of University-owned residential units. According to the fire marshal, for safety, signs may never be placed in the

windows of doors.

REPORTING INCIDENTS AND FAILURE TO REPORT

Baker University students are expected to alert appropriate officials in the event of violations of the Student Code of Conduct.

See the University Amnesty Policy for more information regarding alerting University officials to alleviate student concerns and

promote responsible actions. Failure to do so in a timely manner may limit the University’s ability to address the complaint or

behavior and may result in the negligent party referred to the conduct process.

In a situation involving imminent threat or danger to the health or safety of any individual(s), students are generally expected:

1. To contact emergency officials by calling 911 to report the incident

2. To contact Campus Safety at 785.594.8430

3. To contact hall staff members, if applicable

4. To remain with the individual(s) needing emergency treatment and cooperate with emergency officials, so long as it is

safe to do so

5. To notify the Dean of Students or Assistant Dean Office within 24 hours of incident

6. To meet with appropriate University officials after the incident and cooperate with any University investigation

RESPONDING TO UNIVERSITY SUMMONS

It is the expectation of the University and a stated rule that a student shall respond to the summons of the President, Officer,

Faculty, or Administrative Staffimmediately after the issuance of such a summons. Failure to do so will be reported to the

Assistant Dean of Students for appropriate conduct action.

RETALIATION

Accusing students and their supporters have the unfettered right to be free from retaliation. Retaliation is defined as any

adverse reaction taken against a person for alleging harassment, supporting a party bringing a grievance, or for assisting in

providing information relevant to a claim of harassment and will be investigated immediately and adjudicated separately.

Retaliation includes, but is not limited to intimidation, threats or menacing behavior, coercion, or discriminatory actions.

Retaliation is a serious violation and may result in immediate removal from the University.

PET AND ANIMAL POLICY

It is Baker University’s policy to provide a safe and healthy work and learning environment for all students, employees, and

visitors. In accordance with this, animals are prohibited in all University facilities with the exception of authorized service

animals and working animals as defined below. Facility is defined as any University-owned or leased facility.

Service animal refers to animals used to guide or provide assistance to persons with disabilities in the activities of independent

living. The Americans with Disabilities Act (ADA) defines service animals as any animal individually trained to do work or

perform tasks for the benefit of an individual with a disability. If an animal meets this broad definition, it is considered a service

animal. Other support animals may be permitted in residential housing upon approval through the Office of Access Services in

accordance with the Fair Housing Act.

If a support animal is approved, specific guidelines will be provided to the student as part of an agreement.

Working animals refers to those animals engaged in authorized service to the University (e.g., guard dogs, pest control animals,

police dogs).

In addition to providing a professional and conducive work and learning environment, this policy responds to concerns for the

health and safety of students, employees, and animals. Further, it limits potential distractions and disturbances in the

classrooms, learning environments, and workplace.

This policy shall apply to all students, employees, contractors, and visitors of the University.

SELF DESTRUCTIVE BEHAVIOR

The University has a clear and distinct interest in maintaining a safe and sound educational environment in the residence

halls and on University property. A residential setting designed to foster student interaction and interdependence can

become disrupted by self-destructive behavior. Among the most disruptive forms of misconduct are intentional attempts or

threats to seriously injure oneself or others or reckless behavior which puts oneself or others in physical danger. Students

who become incapacitated as a result of their own action and students who deliberately injure themselves or engage in high-

risk activities are subject to University action.

In light of the impact of self-destructive behavior upon the residential community, affected individuals are encouraged to

utilize counseling resources provided to students free of charge. Residents interested in learning more about referral

resources available on campus are welcome to call the Counseling Center which keeps all inquiries confidential.

Residents who engage in self-destructive behavior must accept responsibility for their actions and are subject to disciplinary

sanctions. In the event a resident with a recognized mental disorder engages in self-destructive behavior, the University will

take into consideration before determining a response: the resident's medical diagnosis, the gravity of the injury, the impact

of the behavior upon fellow residents, the appropriateness of reasonable accommodations, and other pertinent factors.

When a severe act of self-destructive behavior or an apparent threat of serious harm occurs, the University reserves the

right to notify the resident's parent or guardian.

SMOKING POLICY

Baker University recognizes that tobacco smoke and e-cigarette emissions are hazards to the health of the University

community and is committed to maintaining a smoke-free environment in all University facilities. Baker University prohibits

smoking, vaping or e-cigarette use, and smokeless tobacco within any University building, athletic facility, or vehicle. Smoking is,

therefore, limited to designated outdoor areas least 25 feet from all buildings. This policy applies to vehicles owned or leased by

the University. See Smoking and Tobacco Policy in Residence Life policy section for more information.

SOCIAL REGULATIONS

STUDENT ORGANIZATION ACTIVITIES

Student organization activities are to be scheduled through the Office of Student Life at

https://bakeruniversity.formstack.com/forms/student_event_request. During the week—Monday through Thursday nights—

meetings, rehearsals, etc., shall end by 11:00pm. Student organization activities should be held on Friday and Saturday nights if

possible, and Sundays if held at times that will not interfere with scheduled religious activities. Student social events—group or

all-University—are to be scheduled through the Office of Student Life. Scheduling of activities on school dates will normally be

on a first-come, first-served basis. The earlier the social function is scheduled, the better the chances to prevent conflicts. Each

group may determine how many activities it will have each semester. The group may also determine whether they will be

formal or informal.

Alcohol at all off-campus events sponsored by University-recognized student clubs or organizations must be provided by a

licensed third party, held at a licensed establishment (a venue that has a current liquor license), or brought to the social event

by a student who is of legal age for the consumption of that student only. Sponsors of social activities are expected to limit

alcohol to moderate amounts and to keep the focus of the party or event on social interaction rather than alcohol

consumption. Food and nonalcoholic beverages should be available in sufficient quantity for the number of persons attending

the event, and must be displayed with prominence equal to the alcoholic beverages.

RESIDENCE LIFE

Social events are permitted and encouraged in designated indoor and outdoor areas of the residence halls and apartments.

Organizers of specified social events must apply ahead of time and have written approval from the Assistant Dean of Students. A

social event in Residence Life facilities that requires approval is defined as 8 or more people in a residence hall suite or apartment

unit or 10 or more people in a residence hall common area gathered for an organized common social purpose. Social events of

a smaller size may occur without prior approval but still must be civil and respectful of the community. Loud or unruly groups or

residence hall events with alcohol present are not permitted regardless of size, participation, and approval status. Educational

programs in a social format relating to alcohol, drugs, and similar topics are permitted with written approval of the Assistant

Dean of Students and under the direct supervision of hall staff and public officials where appropriate. Students will be required

to close down any event that violates these policies. The University reserves the right to rescind approval at any time, with or

without cause. Students in charge of the event are responsible for cleanup after the event.

Prior registration and approval is required from the hosting residents of any social event at any residence hall or apartment that

exceeds the attendance limits previously defined. The Department of Residence Life receives, reviews, and approves or rejects

all social event requests. To register an event, please complete the Social Event Registration Form at

https://cm.maxient.com/reportingform.php?BakerUniv&layout_id=4. Please note that forms must be submitted by noon on the

Wednesday prior of the event. The University reserves the right to approve or deny any or all social events with or without

cause and may rescind approval at any time. The past behavior and conduct of the residents will be evaluated when considering

the event. Themes, decorations, invitations, and entertainment at parties are expected to reflect the goals and standards of

Baker University.

SOLICITATION POLICY

Unauthorized soliciting or distribution of materials, including mailings, posters, and advertisements for events, merchandising,

political campaigning and canvassing by non-community members is prohibited. Permission for activities of this type must be

obtained from the Dean of Students Office. Activities of this nature occurring in Baker University owned housing must receive

permission from the Department of Residence Life.

The selling of baked goods must meet all Health Department Codes. It is preferred that items are prepackaged or prewrapped.

STUDENT COMPLAINT PROCESS AND POLICY

Concerns and complaints about any function of the university are ordinarily handled through the normal administrative chain. In

accordance with the Higher Learning Commission Policy FDCR.A.10.030, Baker University has established a student complaint

process. Information about individual established process may be found at https://www.bakeru.edu/student-complaint-process/

Steps for Initiating a Student Complaint

When a student encounters a problem on campus or feels they have been treated unfairly, the student should first try to

resolve the issue informally with the faculty member, staff member, or department directly involved. Many issues can be

resolved by making an appointment with a faculty or staff member and calmly and honestly communicating the concerns.

• If the informal resolution is unsuccessful or the student is unable to initiate the informal resolution, the student may

choose to use one of the established processes for filing a complaint or pursuing an appeal.

• Academic Grievance

• Accounting and Financial

• Athletic Grievance

• Ethics and Compliance Reporting

• Personnel Issues

• Risk and Safety Matters

• Prohibited Harassment Complaints

• Sexual Misconduct Policy and Procedures

• Student Nonacademic Concerns

• Student Conduct Violations

• Student Academic Concerns (attendance,

academic progress)

• If a student is not satisfied after working informally or through an established process to resolve the concern, and

resolution has not been achieved through one of the processes listed above, the student may file a formal student

complaint. A formal student complaint is defined as follows:

• An issue that is not resolved or resolved satisfactorily through routine channels

• A nonroutine issue

A formal student complaint must contain the following elements:

• Identity attributed (not anonymous)

• Actionable with an explicit call for action

• Arising from any area on campus

• Timely

• Formalized by submitting the student complaint form found at https://www.bakeru.edu/student-complaint-

process/

STUDENT ORGANIZATIONS

Organizations sanctioned, sponsored, or approved by Baker University are subject to regulations by the University. Discipline

of these various organizations is a responsibility of the University.

Student organizations have the obligation to represent the University by appropriate behavior in conformity with University

regulations and standards of conduct. No student organization may be formed until the group has submitted a statement of

purpose to the Office of Student Life and approval has been given.

Organizations are subject to University discipline if their conduct endangers the life, property, or rights of other students or

persons. Organized groups are expected to refrain from hazing or violent, hostile, or threatening behavior. Baker University

expects all organized groups to set an example of good citizenship and responsible behavior. Any group whose actions or

activities result in civil conviction, derogatory public notice, or are in violation of University regulations may be subject to

University discipline. Organizations that are approved by Baker University may be subject to discipline for behavior off campus

that constitutes a serious breach of citizenship or behavior that may damage the reputation of the University. Disciplinary

sanctions that may be imposed include:

• Restitution consisting of reimbursement for damages or misuse of property. This may be in the form of direct

payment or may consist of appropriate service or other compensation.

• Probationary status for the organization for a designated period of time. Probationary status is a warning that further

violations by the organization may result in additional sanctions.

• Disqualification of organizations to participate in scheduled activities and programs sponsored by the University, or to

carry on any activities sponsored by the organization.

• Non-recognition of the organization as a sanctioned and approved group. This sanction will not be imposed until a

meeting with the organization advisors has been held.

The University does not allow external organizations managed primarily by non-Baker students to be registered student

organizations (RSO). While glad for the opportunity for our students to explore any organizations, the University can only

support internally managed student organizations.

STUDENT PUBLICATIONS

The student media are educational laboratories in which student journalists and broadcasters practice the skills learned in mass

communication coursework. The media are a training ground through which students may prepare for post-graduate

employment, and their quality should aspire to be measured against professional standards.

The Baker student media and their staff will enjoy full constitutional freedom subject only to the following restraints:

• State and federal law superseding First Amendment rights, including but not limited to standards for libel, privacy, and

obscenity

• The regulations of the Federal Communication Commission

• Laws governing advertising representation

• Generally accepted professional and ethical standards as defined by the Society of Professional Journalists

• Operating agreements or contracts with carriers

Student editors and general managers are solely responsible for the content of their media and for the conduct of their staff.

Faculty who supervise the educational laboratories serve in the capacity of advisors and such mentorship does not carry

responsibility for decisions made by student editors and general managers. The responsibilities of the advisor are congruent

with the role of a member of the teaching faculty.

The University’s Board of Trustees is the primary source of funding for the student media; however, such financial sponsorship

does not entail an endorsement of or responsibility for decisions made by student editors or general managers.

Nothing in the policy shall authorize prior review by any person in any capacity outside the media staff. Faculty advisors may

review content of media prior to publication or broadcast only with permission or at the invitation of the student editor or

manager.

THEFT

Theft, attempted theft, including acts of larceny, burglary, breaking and entering, robbery, or possession of stolen personal or

University property is prohibited.

VANDALISM

Students are responsible for treating University property well and helping the University keep them damage-free. Vandalism is

prohibited at Baker University. Thus, students are responsible for any damage resulting from acts of vandalism committed

personally or by their guest(s). Students are expected to report acts of vandalism to campus personnel.

VEHICLES AND PARKING

The principle objective of the parking regulations is to provide students with the opportunity to maintain a motor vehicle while

attending Baker University. Baker University also wants to assure its students, employees, and guests have appropriate places to

park, and that access for emergency vehicles and equipment is maintained at all times. Students may drive their vehicles to

campus. Ample, free parking is available across the University parking lots. Handicapped accessible parking is available near

campus buildings and residence halls.

All automobiles and motorcycles driven by students and parked in Baker owned lots must be registered and display a Baker

University parking permit in the lower passenger side front window. Permits are free of cost. If your permit is damaged, please

obtain a replacement permit, free of charge, from the Campus Safety office in the NLC room 104.

Students (as well as faculty and staff) may park in any available parking space on campus, except:

• The President’s parking spot,

• The parking lot between Union and Rice Auditorium (staff/faculty only),

• Areas designated as “No Parking” areas,

• Spaces reserved for Visitors only,

• Spaces designated as Handicapped parking (unless the vehicle has the proper authorization to park in those spaces),

• Blocking curb cuts and ramps

• Alleyways and right-of-ways

• Spaces designated for specific employees

• Fire lanes.

• Any parking that is otherwise considered illegal in the State of Kansas on public streets and private lots in and around

campus.

As good practice, Baker University students should check on their vehicles at least once a week.

No vehicles, except maintenance vehicles, may enter the sidewalks or the grassy areas on campus. Each vehicle should occupy

only one parking space. Please also be reminded that when parking vehicles on campus, for safety and security of personal

belongings, vehicles should always be locked. Baker University lots are unattended. The University is not responsible for

damage to vehicles or theft of valuable items left in vehicles in University parking lots.

Baker University tows at the owner’s expense:

• Vehicles parked in restricted areas.

• All cars abandoned on campus; BU considers an abandoned vehicle to be any vehicle without current license plates or

any vehicle that is clearly inoperable.

• Certain times of the year students will be asked to move their vehicles for special events. Students will be given 48-hours’

notice to vacate the parking lots.

• On the Monday following graduation, all student vehicles must be removed from Baker University parking lots for

students not attending summer school, employed, living on campus, or employed at the University.

TEMPORARY PARKING

Temporary parking permits are available at Campus Safety. Temporary permits are available for students, faculty, and staff who

are temporarily driving a vehicle that they do not normally drive, such as a rental car.

PARKING VIOLATIONS AND FINES

The following are parking violations and their associated fines. Baker University reserves the right to tow at our discretion.

Students violating the parking policies may be sanctioned the following. This list is not exhaustive or comprehensive and is

cumulative over a student’s time at Baker:

First violation may include, but not limited to:

• Parking quiz or $50 fine. Student has one week to complete the quiz.

• Coach or parent notification

Second violation may include, but not limited to:

• Conduct status change

• $75 fine

• Loss of campus parking privileges

• Coach or parent notification

Third violation may include, but not limited to:

• Conduct status change

• $100 fine

• Loss of campus parking privileges

• Coach or parent notification

WEAPONS

All firearms, explosives, firecrackers, toxic chemicals, gas grills, bottle rockets, smoke bombs, and related paraphernalia are

strictly prohibited in University living facilities and on campus property. This includes, but is not limited to, hunting rifles,

shotguns, bows and arrows, swords, handguns, BB guns, pellet guns, air guns, gel ball (Orbeez) blaster guns, Tasers, stun guns,

brass knuckles, knives, hunting or outdoor knives, and any other type of weapon and related ammunition or projectiles. This

includes any facsimile of a firearm, toy, or tool that shoots projectiles at any speed, regardless of its primary function or if the

object is currently functional to shoot projectiles. The possession, sale, or use of any type of gun, firearm, fireworks, and other

explosives and weapons (including hunting equipment, martial arts weapons, etc.) are prohibited in the University living area.

Possession of a weapon or explosive depending upon potency can result in the immediate suspension of the student.

RESIDENCE LIFE

POLICIES

RESIDENCE LIFE POLICIES

Baker University’s Baldwin City Campus seeks to create a living-learning environment designed to foster the integration of

student learning, student development, faith and values, and co-curricular activities in ways that educate the whole person. In

support of that mission, the University is committed to providing housing for students and to establishing a residential

environment; information and guidance is combined with opportunities to learn through engagement with other residents,

Student Affairs staff, and faculty. Student and professional staff members of Residence Life are responsible for coordination of all

activities and providing general information, assistance, and crisis management. They serve as advisors, administrative liaisons,

and referral sources, and assist residents in implementing University policies and planning educational and social programs. The

Maintenance Department staff work in partnership to provide a safe living environment. The Maintenance Department staff are

responsible for the maintenance needs of the residence halls and apartments and custodial needs of common areas.

We encourage you to read the following policies and procedures so that you fully understand and appreciate your rights and

responsibilities while living in Baker-owned housing. “Living unit” or “residential facilities” refer to residence halls and

apartments owned and operated by Baker for which a student has contracted a space. Baker University reserves the right to

update or change policies. If you have additional questions, ask a Residence Life staff member. These policies are not intended

to define appropriate and inappropriate behaviors in exhaustive terms. In situations not covered by specific regulations, you are

expected to use common sense and conduct yourself at all times as a mature, responsible adult, and in a manner consistent

with Baker University mission and values.

Violation of Residence Life policies, community standards, or written and verbal instructions and policies issued by Residence

Life staff are grounds for conduct action. For more information, contact your building staff or the Department of Residence

Life.

The University insurance does not cover personal property of students, employees, or guests on campus. Renter’s insurance is

available through a variety of brokers. Baker University recommends the purchase of a policy but does not endorse any specific

insurance product.

BASIC RIGHTS OF A RESIDENT

• The right to read, study, and relax free from undue interference in one’s room; unreasonable noise and other

distractions inhibit the exercise of this right

• The right to sleep without undue disturbance from guests of roommate(s) or other residents

• The right to expect that a roommate will respect others’ personal belongings

• The right to a clean living environment

• The right to privacy

• The right to host guests within guidelines of the visitation policy with the expectation that guests are to respect the

rights of the host’s roommate(s) and other residents

• The right to free access to one’s room and living areas without a sense of pressure or discomfort from roommate(s)

and others

BASIC RESPONSIBILITIES OF A RESIDENT

• The responsibility to address grievances through appropriate channels and processes in a timely manner

• The responsibility to cooperate in a reasonable manner and adhere to the roommate and suitemate agreements

• The responsibility for the behavior of guests in the room

• The responsibility to act as a mature adult. In the event of roommate or resident difficulties, first communicate

concerns to the person(s) involved and try to resolve the problem. If that is unsuccessful, contact your Resident

Assistant, Assistant Hall Director, or Area Coordinator.

Abandonment of Personal Property Personal property left in a living unit after you have moved out, whether by proper or

improper checkout shall be deemed to have been abandoned and will be immediately removed and disposed at the owner’s

expense and charged to the student’s Baker account. The University will not hold, store, or ship abandoned items. Personal

property left in common areas of the residence halls unattended at any time during the academic year will also be considered

abandoned property and disposed under this policy. This also includes clothing left in or around laundry machines after a

completed cycle. The University shall not be responsible or liable for any losses of or damages to any abandoned property.

Accommodations Students seeking long-term or short-term housing accommodations for medical reasons should visit

Access Services, Collins Library Ground Floor.

Apartment-Specific Rules and Regulations The residents of Baker University’s Horn and Markham Apartments, and their

guests, are expected to abide by the University Student Code of Conduct. All policies referring to the residence halls also apply

to apartment residents unless specifically stated otherwise in the Code of Conduct. All apartment residents are responsible for

reviewing, understanding, and upholding the University Student Code of Conduct. Current students who will be apartment

residents must successfully pass the “Apartment Acceptance Quiz” with 100 percent before moving into housing. New or

Transfer students living in the apartments have two weeks from move-in to complete the quiz. Failure to do so will result in

conduct charges and a hold placed on a student’s account.

Banned Items Materials that are prohibited from use in the residential facilities include but are not limited to:

• Flammable liquids and chemicals

• Cut Christmas trees or boughs

• Four-way, cheater plugs, and power strips without active surge protection

• Firearms, Orbeez guns, fireworks, compound bows, and knives

• Paintball, BB guns, or other weapons (see complete Weapons policy above)

• Extension cords without breakers

• Laser pointers

• Duct tape on University owned property

• Contact paper, wallpaper, and adhesive LED light strips of any kind on walls or furniture

• Push pins, tacks, or nails in walls or ceilings

• Any substances applied to windows except cleaning products and decorative window clings

• Alcohol and alcohol paraphernalia (for example, but not limited to, empty alcohol containers, equipment used in aid of

rapid consumption (i.e. beer bongs), alcohol used in aid of production or containers where intent is to consume)

• Candles and incense (lit or unlit), candle warmers, candle paraphernalia, and wax products

• Pets and animals (other than fish in a 10 gallon or less tank or other approved service animal or support animal)

• Dartboards

• Bidets or other plumbing attachments

• Other items that negatively impact the community as determined by staff

Billing and Refunds Base charges, pro rata, and refunds of housing and meal plan costs are determined and managed solely by

the Business Office. These policies can be found the Business Office section of the student handbook. The Office of Residence

Life and Maintenance Department determines student fines associated with the conduct process and residence hall damages

only.

Behavior and Conduct Laws of the land and University policies apply to residents, visitors, and guests. Violations of

University policy may result in suspension of the privilege to live in Baker facilities or more severe University disciplinary action.

Recognition of the personal property rights of others is expected of all occupants and guests. Interference with the rights of

others to use their rooms for study or sleep constitutes violation of housing rules including possible removal from Baker

owned housing by the University at the discretion of the Dean or Assistant Dean of Students or Executive Director of Student

Affairs, Common decency and decorum are also expected of residents and guests. Adequate dress is required in all public areas

of the living facilities and in student rooms.

Bicycles, Scooters, or Motorized Vehicles These items must be stored in outside authorized areas only and are prohibited

inside University-owned housing. Any of these items found inside buildings or in violation of fire code will be removed and will

be treated as abandoned property. The University shall not be responsible or liable for any losses of or damages to any

property under this policy. Likewise, the University is not responsible for damage or theft.

Biohazard Clean-up Vandalism or damage which includes, but is not limited to, bodily fluid, perishable products, or like

materials require proper cleaning. Sanctions will be assessed to the responsible student(s), including but not limited to

monetary restitution charged to the student(s) account.

Building Security Residents are expected to lock their rooms and secure items of value. Although the University uses

reasonable effort to protect student property, it is understood that the University can assume no liability for loss, theft, or

damage to property belonging to residents. Insurance coverage for personal property is the responsibility of the student or

parent. Renter’s insurance is available through a variety of brokers. Baker University strongly recommends the purchase of a

Renter’s policy but does not endorse any specific insurance product.

Security is primarily the responsibility of the student. Baker Campus Safety Staff make regular rounds checking the University

buildings. Propping exterior building doors open and tampering with or disabling exterior door security and access systems

compromises building and student safety and will result in conduct action. For personal safety and the safety of others, please

follow these guidelines:

• Do not prop open or block doors.

• Close doors that are found propped open.

• Do not allow unescorted nonresidents or strangers to enter the residential living units or areas.

• Escort guests at all times while in the residential living units or areas.

• Report any unescorted nonresidents to the Residence Life staff or Baker Campus Safety.

• Report any security issues to the Residence Life staff or Baker Campus Safety.

• Close and lock bedroom doors when leaving.

• Meet all guests and visitors at door to escort through buildings and likewise, see guests and visitors to the building door

when leaving.

Cameras Security cameras are used throughout the residential living units. Moving, altering, damaging, etc. the camera or

camera equipment is prohibited.

Cars & Parking Parking is provided on campus with a valid permit per the policies in the motor vehicle & parking section of

the student handbook. The University is not responsible for theft, loss, or damage to motor vehicles or its contents in any

parking lot or street stalls. ‘Hot Starts’ or block heater plugs are not provided in residential parking. Extension cords run from

an interior electrical plug in any building to a block heater or other appliance outside is not permitted per Fire Code.

Common Area Responsibilities Common areas include, but are not limited to, hallways, bathrooms, stairwells, lounges,

study rooms, utility rooms, storage rooms, laundry rooms, TV rooms, kitchens, campus grounds, outside areas, and patios.

Furnishings in common areas are for use by all members of the community. Residents may not remove furniture from common

areas. Students who move furniture from common areas are subject to a fine and conduct action. Residents are expected to

take every precaution to assure that common areas are not abused. Damages to common areas will be charged to all residents

of a particular wing, floor, living area, or residence hall unless it can be determined who is specifically responsible. Sleeping in

common areas is not permitted. Spontaneous gatherings in common areas are allowed as long as members of the gathering do

not outnumber the room capacity. The capacity differs from room to room. All students must be mindful of their noise levels

and are responsible for cleaning up after themselves. Since common areas are in residential buildings, noise should be kept to a

minimum. The area should be left better than it was found. Use of common areas for group activities or social events must be

approved by the Assistant Dean of Students five school days prior to the event. Students in charge of the event are responsible

for cleanup after the event.

Confiscation of Possessions The University reserves the right to enter student rooms and confiscate items at any time

considered illegal, hazardous, or harmful to the community, and those items that are prohibited per University policy. In the

case that the University cannot ascertain the contents of a locked container such as a safe, box, or other, the University may

remove the container for safekeeping until the container can be unlocked and searched. Confiscated items that are not

permitted at Baker University but are legal under the law may be retrieved from the hall offices within three calendar days of

confiscation to be put in a personal vehicle to be transported off campus or disposed. If the items are not retrieved within

three days, the confiscated items will be considered abandoned property and disposed. However any confiscated items

containing alcohol or related paraphernalia, controlled or illegal items or substances, or is deemed trash or a health or safety

risk may be disposed, transferred to law enforcement, or destroyed immediately at the discretion of the University. Items

disposed, damaged, or destroyed as a result of confiscation by the University will not be replaced or value reimbursed.

Consolidation of Empty Spaces Room consolidation may be required of any student with a vacancy in an under-assigned

living unit. The University has the right to assign, reassign, and adjust occupancy of rooms. Unoccupied space is reserved for use

by the University.

All students are expected to remain living in their assigned rooms throughout the year unless instructed to move by the

Assistant Dean of Students. Students may not move into vacant spaces in or out of their assigned suite unless instructed to do

so by Residence Life. This includes vacant beds or bedrooms within the student’s assigned suite. If a student is found to occupy

a space that is not assigned to them, they will be required to vacate that space and return to their assigned room.

In the event that consolidation or occupancy changes are required or available, Residence Life will communicate with the

affected students by Baker email with instructions. If a student ignores or refuses attempted contacts for this purpose, decisions

about consolidation and occupancy changes may be made at the discretion of the Department of Residence Life. This may

result in possible fines and conduct action. If a student has a vacancy in their living unit and wishes to guarantee continuing to

live without a roommate, he or she may choose to purchase the double room as a single through the Department of Residence

Life (option available in Irwin and Gessner Halls only). This option is only available at select times throughout the year at the

discretion of Residence Life. Spaces in double rooms remain available for assignment by the Department of Residence Life

unless otherwise purchased as a single.

Damage to Personal Property Although the University uses reasonable effort to protect student property, it is understood

that the University can assume no liability for loss, theft, or damage to property belonging to residents. Insurance coverage for

personal property is the responsibility of the student and parent. Renter’s insurance is available through a variety of brokers.

Baker University strongly recommends the purchase of a Renter’s policy but does not endorse any specific insurance product.

Damages to Room Residents jointly share the responsibility for an assigned room. Students are responsible for the condition

of furniture, walls, woodwork, ceilings, floors, and all provided components of their assigned space. Damage that occurs beyond

the limits of normal wear and tear is the student’s responsibility and will be charged accordingly to the responsible party’s

student account. Baker University Residence Life and Maintenance Department will determine normal wear and tear and

applicable costs. Residents may be held accountable for misconduct that occurs within their room. Residents will jointly share

the cost of repairs or replacements for damages in the room unless it can be determined who is specifically responsible. For

safety and liability reasons, damage to Baker University owned property must be corrected by Baker University staff and

departments.

Electrical Appliances Refrigerators 3.7 cubic feet and under and microwaves 1.5 cubic feet and under may be used in the

residence halls. Devices such as ovens, electric woks, full-size refrigerators, deep fat fryers, hot plates, quesadilla makers, air

fryers, George Foreman Grills, and halogen lamps are prohibited (see list of additional banned electrical appliances below).

University-provided appliances in apartments and residence hall common areas are the only exceptions. In compliance with fire

and safety codes, the following appliances are not allowed in any residential facility:

• Any appliance with an exposed heating surface (University-provided appliances in the apartments are the only

exception)

• Space heaters

• Refrigerators larger than 3.7 cubic feet (NOTE: ONE refrigerator per every 2 residents in Irwin, Gessner and NLC; no

refrigerators other than the refrigerator provided by the University in the apartments)

• Microwave ovens larger than 1.5 cubic feet (NOTE: ONE per Irwin, Gessner room or NLC suite ONLY)

• Halogen lamps or quartz light bulbs and lamps

• Hot plates

• Oil popcorn poppers

• Electric sauce pans

• Any type of grill

• Any appliance not clearly marked as UL approved

• Sun or heat lamps

• Electric blankets

• Four-way, “cheater” plugs, and power strips without active surge protection

• Any type of extension cords without a breaker

• Extension cords run through a door or window of any building

• Broiler ovens, toasters, toaster ovens (except in the apartments)

• Electrical items that cause electrical outages

• Any electrical appliance deemed by the Department of Residence Life to be a fire hazard

Prohibited practices involving fire safety include: any modification of existing electrical equipment such as outlets, light fixtures,

wiring, etc.; running electrical cords under carpeting or through a doorway or window; connecting high wattage appliances or

other electronic equipment to outlets by extension cords that do not contain breaker switches; decorating a student room by

hanging tapestries, flags, or posters on the ceiling or in a way that covers vents on appliances or electronic equipment; changing

or adding locks to doors, any practice that constitutes a fire hazard (e.g., careless use of smoking materials, etc.).

FIRE SAFETY EQUIPMENT, PROCEDURES, PREVENTION

It is a serious offense to tamper with fire safety equipment, such as fire extinguishers, fire alarms, and smoke detectors or other

fire prevention equipment or to pull the fire alarm under false pretenses. Tampering with the fire alarms or fire extinguishers is

prohibited, and persons who do this may be prosecuted under the law and will be subject to swift and decisive disciplinary

action with eviction from University-owned housing being the most viable sanction. Anyone tampering with fire equipment is

subject to a $1,000 fine and possible criminal charges. The student will also go through the University conduct process.

Evacuation Fire drills occur once a semester in University-owned housing. The purpose of the fire drill is to acquaint

residents with a rapid and orderly means of exit during an emergency. All persons in the building must participate in the drill

and evacuate the building. Failure to do so may result in conduct action. Residents are to follow evacuation procedures. Specific

evacuation procedures for each building will be explained by the Residence Life staff at the first floor meeting and are posted

throughout the building. When an all-hall alarm sounds, the building must be completely and immediately evacuated. Baker

Campus Safety, Baldwin City Police Department, and Baldwin City Fire Department are automatically notified. Do not panic.

Students are responsible to become familiar with the emergency procedures for their building upon move-in. Follow these

simple instructions:

1. Turn off room lights except for ceiling lights. Leave blinds and curtains open.

2. Close windows, lock the door, and take room key and Baker ID card.

3. Grab a coat, shoes, and a towel to cover face and head and leave in an orderly fashion as instructed in the evacuation

procedures.

4. Walk quickly and quietly and use the closest exits.

5. Stand away from the building at the designated area. The Residence Life staff will inform students when they may return

to the building. Deliberately remaining in or returning to a building during an evacuation is a personal danger and a

danger to others who will enter the building to find those unaccounted for. This policy also applies to fire drills.

Students found in buildings when a fire alarm is active may be subject to conduct action.

6. Be respectful of Residence Life staff, Campus Safety, and Public Service officials who are acting in the line of duty.

If a fire is outside a student’s room or apartment and it is unsafe to exit:

1. Crack a window and remain near the opened window.

2. Hang a bed sheet or any large light-colored cloth out the window to signal location to emergency personnel.

3. Keep close to the floor and near the outside wall. Remember that smoke rises.

4. Do not panic. Remain calm and cooperate with the staff and emergency personnel during emergencies.

Prevention The best fire safety starts with prevention. To prevent fires and accidents, residents must use common sense and

follow these simple guidelines:

• Smoking is prohibited in University-owned buildings or within 25 feet of any building.

• Use ashtrays found outside of buildings to completely extinguish cigarettes or matches.

• Use only UL-approved electrical appliances. Use caution when using these appliances. Do not leave electrical appliances

unattended.

• Halogen lamps are not permitted in University-owned housing facilities.

• Make certain that decoration materials are fireproof or fire retardant.

Open flames of any type (including candles and the burning of incense or coals), combustible chemicals (including propane and

other fuels), multiple (“octopus”) electrical adapters, appliances with frayed wires, and ungrounded electrical appliances are not

permitted inside or within 25 feet of University-owned housing facilities. For more examples of items and practices prohibited

in residential facilities under the fire code, please refer back to the Electrical Appliances and Banned Items sections.

Unsafe and prohibited practices involving fire safety include: any unofficial lock modifications or additions to doors, any

modification of existing electrical equipment, such as outlets, light fixtures, wiring, etc.; running electrical cords under carpeting;

running electrical cords through a doorway or window; connecting high wattage appliances or other electronic equipment to

outlets by extension cords that do not contain breaker switches; decorating a student room by hanging tapestries, flags, or

posters on the ceiling or in a way which covers vents on appliances or electronic equipment; any practice which constitutes a

fire hazard (i.e. careless use of smoking materials, etc.).

Fire Safety Equipment Fire extinguishers are located throughout the residence halls and apartment buildings. They are to be

used only in the event of a fire. They are considered fire equipment and are not to be disturbed. Do not tamper with fire

extinguishers or use them for anything other than to extinguish a fire. Exit signs are located strategically throughout the

buildings to indicate exit routes, particularly in emergency situations. Do not remove or tamper with any of these signs. When

an alarm is activated, it sounds throughout the entire building. The building must be thoroughly and immediately evacuated

when an alarm sounds. Individuals found tampering with the fire alarms, extinguishers, smoke detectors, or other fire

prevention equipment, or pulling the fire alarm under false pretenses will be subject to swift and decisive disciplinary action with

eviction from University-owned housing being the most likely sanction. Do not tamper with the fire or life safety equipment. All

hallways, decks, and walkways must be kept clear to allow for safe entrance to and exit from all individual rooms and

apartments per fire or life safety codes.

Force Majeure Event Baker University may alter or terminate the on-campus residence of all, some, or one student when

Baker University, in its sole discretion, determines such alteration or termination to be in the best interest or safety of the

community, Baker University, Baker’s student body or any part thereof due to any Force Majeure Event. The specific definition

of a Force Majeure Event and financial policies arising from such an Event can be found in the Business Office section of the

student handbook.

Fraternity and Sorority Chapter Housing 1st year University students may move into a chapter house after their first full

transcripted semester at Baker University conditional on the following: Completion of “new member education” program;

completion of 30 hours credit by the end of the fall semester (The credits taken during Interterm do not count toward the 30);

written approval from the chapter’s president; a minimum of a 3.0 GPA for the fall semester, and written approval from parents

or guardians to the Assistant Director of Student Life. Transfer students may move into a chapter house after their first full

transcripted semester at Baker University, conditional on the following: Completion of “new member education” program;

completion of 30 hours credit by the end of the fall semester (credits earned during Interterm do not count toward the 30);

written approval from the chapter’s president. All students must complete the appropriate forms, submit all paperwork, and

meet all deadlines as prescribed by the Office of Fraternity and Sorority Life. Students joining a chapter in the spring semester

must complete “new member education” program to be eligible to move into the chapter house for the subsequent fall

semester. It is the responsibility of the student to notify the Department of Residence Life if he or she is leaving for a chapter

house, and schedule and complete a checkout time within the communicated timeframe, otherwise conduct action may be

taken and the student will be billed for housing and a full meal plan.

Furniture & Mattresses Residents may choose to bring furniture at their own risk. Additional furniture brought into the

room must be freestanding and clear of all existing fixtures, HVAC units, windows, window screens, and mechanical equipment.

Furniture must be removed if it is determined it poses liability for damage or violates University policy. Residents may be asked

to remove items at any point and compliance is mandatory.

Residents are not permitted to bring personal mattresses for use in the residence halls or on-campus apartments. University-

issued mattresses must remain on bed frames and may not be taken outdoors or placed in common areas on the floor.

Mattresses will not be stored. Mattresses must stay in the University-owned room. All furniture must remain in the student’s

room at all times. This includes closets, desks, dressers, shelves, bunkbeds, desk chairs, and mattresses. Students will be held

responsible for the condition of all furniture for their room. The unauthorized removal of furniture will result in the pieces

being replaced by Maintenance personnel and a replacement charge being assessed.

Guests and Guest Responsibility Students are responsible for all actions of their guest(s) at all times. A guest is any person

who is not a currently enrolled student or resident of the room or living area in question. Should a student’s guest(s) violate

residence life policies, the student will be held accountable, and the guest(s) may be asked to leave. Students and their guest(s)

are contractually responsible for emergency information and policies outlined in this handbook. Students are responsible for

any activity that occurs in their room whether present at the time or not. Students may not allow others to use their room

without their presence. Any invited guest may visit the lounge areas or the private room of a resident with the consent of the

roommate during visitation hours (See Visitation section below). It is the responsibility of the host or hostess to acquaint

visitors with stated policies and regulations. Guest(s) may be asked to present proper identification. A guest(s) may be asked to

leave at any time by staff if it is not felt it is in their best interest or that of the University that he or she be present at a

particular housing facility.

Approved overnight guests are allowed to stay no more than three consecutive nights, with no more than six total nights per

month. An overnight guest is defined as any person who does not hold a current housing assignment within the BU Residence

Life system and is present in a residence hall room outside of visitation hours (see visitation section below). Without approval

from the Department of Residence Life, there will be no overnight guests in the residence halls. The rights of a roommate,

suitemates, and other residents always supersede those of a guest. No guests under the age of 18 are permitted unless they are

immediate family members of residents.

Cohabitation is not permitted on campus. Cohabitation is defined as any off-campus guest sleeping or living in the residence

halls beyond the approved timeframe OR any on-campus student sleeping or living in any residence room other than their

assigned space. Students of the opposite sex or of the same sex and involved in a romantic relationship are not assigned as

roommates and may not arrange to live together in campus-owned housing. Accommodations are available for students that

identify as nonbinary or transgender. Please contact the Dean of Students for more information. Residents cannot charge

another person for staying in their room or allow someone to stay for an extended period of time. This constitutes renting out

a part of the room and is prohibited.

To request an overnight guest, the resident must get consent from their roommate and suitemates, then submit an online

request form at https://www.bakeru.edu/resource/housing-essentials/at least 24 hours in advance. Restriction of access to the

residence halls will be enacted against violators of visitation regulations.

Once a student has checked out of their room he or she is considered a guest. Guests of this nature are not allowed in the

residence halls or apartments without prior approval from the Area Coordinator. This includes but is not limited to Winter

break and end of the academic school year.

Visitation Visitation is allowed in rooms in Gessner Hall, Irwin Hall, and the New Living Center between the hours of 9:00 am

and 2:00 am. In the Horn and Markham Apartments and Lodge rooms, visitation hours will be determined by the residents of

the apartment in their roommate agreement signed at the beginning of each semester. A roommate must not be deprived of

the right to privacy, study time, or sleep because of a visitor. If a roommate feels their right to free access of the room is being

violated, he or she should act to resolve the concern directly with the individual or contact a Resident Assistant to set up a

mediation in a timely manner as in any other roommate conflict situation. Residence hall lobbies are 24 hour visitation areas.

Custodial Services and How to Keep Rooms Clean Although custodial staff cleans all common areas during the week,

residents are responsible for regularly cleaning their living unit and bathrooms. Failure to maintain living units to the expected

minimum standard of cleanliness, or disregard of mandating warnings, is cause for eviction from University-owned housing.

Under no circumstances are trash cans, trash bags, or trash to be left in the hallways, walkways, corridors, outside student

rooms, apartments, or in common areas. Periodic inspections of rooms are held for sanitation and safety purposes. A charge

may be levied if the University has to clean the rooms or bathrooms.

All plumbing, electrical problems, or repair problems should be reported immediately to the maintenance service request

website at https://bakeruniversity.formstack.com/forms/maintenance_request who will then assign and contact appropriate

maintenance or custodial personnel. Emergencies (overflowing toilets, sinks, leaks) should be reported directly to the Residence

Life staff.

It is recommended that students use the following items in keeping their room clean:

• Broom and dust pan

• Cleaning cloths

• Bleach and water solution (1/9) for dishwasher once a month (Apartments)

• Bleach and water solution (1/9) to clean window sills

• Clorox or 409 type solution for bathroom

• Dish soap or comparable

• Windex or comparable product for mirrors and windows

• Disinfecting wipes

• Daily shower spray

• Toilet bowl cleaner and scrubbing brush

Room Condition Report

Students will sign a Room Condition Report (RCR) during the check-in process. Failure to sign an RCR will result in non-

issuance of keys and will release a student’s space for reassignment to another individual. By signing the RCR, the student

agrees that they have read, understand, and will abide by the general terms and conditions contained and implied within the

online student handbook, the code of conduct, and all other written and verbal notices by the Department of Residence Life,

Baker University, and its authorized representatives.

The contract term commits students to on-campus housing for the entire academic year in which the RCR was signed. The

agreement is a contract between Baker University and the individual mentioned in the document and may not be transferred or

assigned to another person. The space assigned may not be sublet. The academic year, with reference to housing, is defined as

the day on which the residence halls open at the beginning of the fall semester, through the last day of final examinations at the

end of the spring semester. Seniors graduating and specifically designated participants in the graduation exercise will be

permitted to remain in their rooms until graduation day, at which time they must vacate the facilities.

Only regularly enrolled, full-time students (12 hours or more) may occupy a room in University Housing. Occupied rooms are

for personal residence only. No activity is permitted that involves regular use of living facilities for financial gain or profit to an

individual. All Baker University-owned living is closed for the following times (specific contract dates for each may be found by

contacting the Department of Residence Life):

• Thanksgiving Break

• Winter Break

• Interterm (students enrolled in Interterm or participating in mandatory athletic engagements during that time are

permitted to reside in their assigned residence hall room during Interterm)

• Spring Break

If there is any vacancy in an assigned area at any time, the student must maintain the vacant space as clean and readily available

for another assigned resident at all times and abide by all written and verbal notices by the Department of Residence Life, Baker

University, and its authorized representatives. Room assignments are preliminary and subject to change at any time, at the

discretion of the Department of Residence Life, before or during the academic year, with or without notification, cause, or

explanation.

The student also is to understand the information about the Lead Warning Statement. Housing built before 1978 may contain

lead-based paint. Lead from paint chips and dust can pose health hazards if not managed properly. Before placing students in

pre-1978, Baker University must disclose the presence of known lead-based paint or lead-based paint hazards in the dwelling.

Information is available at www.epa.gov/lead. Baker University has no knowledge of lead-based paint in housing.

Students are to check out of residence halls and apartments with Residence Life staff no later than the designated date and

time. All exceptions are to be approved by the Assistant Dean of Students. The student is also to understand that failure to

read, sign, or comprehend this document or other housing processes and notices, in whole or in part, does not exempt any

student from the on-campus housing or cancellation terms, conditions, and fees.

Baker University may alter or terminate residence of all or some students when determined to be in the best interest or safety

of the student body and Baker University due to circumstances beyond the reasonable control of Baker University. These

circumstances may include, but are not limited to, fire, floods, embargoes, war, acts of war (whether war is declared or not),

insurrections, riots, civil commotions, strikes, lockouts or other labor disturbances, acts of God or acts, omissions, or delays in

acting by any governmental authority, epidemics, or quarantine restrictions. Any housing or meal plan credit considerations for

unused time of the academic year will be determined by applicable state and federal laws and requirements of the Department

of Education.

Check-In During check-in, each resident is issued a room key and a Room Condition Report (RCR). It is the resident’s

responsibility to thoroughly examine the room and its contents, indicating the room condition and the absence or presence of

its furnishings. This form gives residents the opportunity to document the condition of their living unit at move-in and will be

used when students move out to assess any damages. Students must complete and sign this form when checking in to a new

assignment. Otherwise, it will be assumed the room was in excellent condition at move-in and all damages at check-out will be

assumed to be the responsibility of the resident(s). Any changes to the form should be submitted to the hall staff within 24

hours of check-in. Failure to check in prior to moving into the living unit will result in a fine. Upon request, a staff member will

accompany the resident to the assigned space and assist the resident with any questions or concerns as the resident examines

the space during the check-in process. No resident will be held responsible for conditions, damages, or shortages which existed

prior to the time he or she assumed occupancy, provided these items are noted on the RCR at the time of check-in. Failure to

return the completed form may result in charges for room deficiencies for which the new occupant is not responsible. By

accepting a key and signing the RCR, residents accept responsibility for all housing policies, direction, and procedures issued by

the University.

Checkout Residents are responsible for the condition of their room or apartment, including the furnishings and equipment,

and will have room or apartment conditions assessed at the time of checkout. Vacate and clean room completely. This includes

sweeping the floor, removing trash from the building, cleaning the bathroom, and returning the room to the condition it was in

at check-in. Students responsible for leaving their room in an unacceptable condition will be charged a minimum fee. Other

charges may apply. Residents must remove all personal belongings from their living unit, and thoroughly clean prior to their

checkout appointment. Return key to staff member during the checkout procedure. This staff member will check the room for

damages or missing items. Charges for damages, missing items, or items remaining in the living unit will be applied to the

student’s account. Students will be billed for any damages not due to normal wear and tear and for any cleaning or hauling of

trash left in the living unit. In living units, damage charges will be divided equally among all residents unless the person(s)

responsible for the damage informs the Department of Residence Life in writing that the roommates are not equally

responsible for the damage. Damage charges will be assessed by the Area Coordinator during a living unit inspection after

residents move out.

Improper Checkout Failure to properly check out will result in a fee charged to the student account. Improper checkout

includes, but is not limited to, not signing up for a checkout time with resident assistant or Area Coordinator at least 24 hours

in advance of checkout time, not completing the “checkout” list, staying after checkout is complete or hall is closed without

proper permission, checking out mid-year without officially withdrawing or other approved move reason, or leaving personal

items or trash behind. Upon checking out your key must be returned to a member of the Residence Life staff or Department of

Residence Life.

ID Cards, Keys, and Lockouts The student ID card allows residents to access the exterior doors of their assigned

residential building. All residence halls have been wired with a keyless card reader entry system. Students must carry their

physical student ID at all times. Tampering with, disabling, or destroying the card readers and door alarms is a serious issue that

may impact the safety and wellbeing of students. Students found damaging or tampering with card readers or alarms will be

disciplined accordingly. When an ID card is lost, a new card will be issued for a fee. ID cards that have been broken will need to

be replaced. Please contact the Help Desk at www.bakerU.edu/help-desk. Students who allow another individual to use their ID

cardor students who use another student, staff, or faculty member’s ID card (access to buildings, dining services, etc.) may be

taken through University conduct. Granting personal smart phone applications(Verkada Pass) access permissions to another

person or using another person’s login for a smart phone application to gain access to their access permissions is strictly

prohibited.

Each resident is issued one room key and must be carried at all times The key is not transferable; the reproduction of keys to

the halls and the unauthorized possession, lending, or distribution of any Baker University key is prohibited. When a room key

is lost, the resident will be automatically charged a $75 fee through their Baker University student account which will

automatically cover the cost of changing the lock and creating new keys. If a new key is issued and the original key is found, no

refunds will be issued. Residents must immediately notify Residence Life if a key is lost, and Residence Life will notify residents

when the lock has been changed and new keys are ready to be claimed. If a student is locked out of their residential building,

wing, or living unit and needs someone to grant access, the process is as follows:

1. Contact roommate or suitemates. If unavailable,

2. Contact resident assistant on duty 8 p.m. to 8 a.m. or your resident assistant 8 a.m. to 8 p.m. If unavailable,

3. Contact Department of Residence Life at 785-594-4792. If unavailable,

4. Contact Campus Safety at 785-594-8430. Campus Safety will document this.

5. Upon entrance to room, student will be required to show ID and room key.

The second assisted lockout fee will result in referral to the conduct system and educational or monetary sanctions.

Inclement Weather Students are responsible to be aware of weather statuses and are encouraged to use resources such as

Douglas County, KS Weather Alerts, National Weather Services, Weather Underground, or like services. The route to each

building’s safety area is posted in the common areas and is discussed at initial hall, floor, or wing meetings. Students are

responsible to become familiar with the building’s safety location before bad weather sets in. It is advisable to prepare an

emergency kit that can be grabbed at a moment’s notice. The kit should include the following:

• Flashlights and batteries

• Extra set of clothing and shoes

• Bottled water

• Medication

• Blanket

• Poncho

• Protein bars or non-perishable snacks

• Battery-powered radio

Keep in contact with Residence Life staff for special instructions as they occur. In case of high winds or hail, stay away from

windows or glassed areas. Remain in the building until instructed to report to the evacuation site and keep emergency kit close.

If a tornado warning siren sounds, grab emergency kit, lock door, take key and ID card, and go immediately to the designated

safety area. Notify the person in charge of any special medical needs. Stay in the designated area until the “all clear” has been

given by the Residence Life staff or Campus Safety. After the storm, check living area for damages, water leakage, etc., and

report them immediately. Be extremely careful of flooded areas, contaminated water, fallen power lines, and other hazardous

conditions attributed to the storm.

Extended Stay (including late departure and checkout) may be necessary for some students after residence halls close

for breaks (Thanksgiving Break, Winter Break, Spring Break) or during graduation weekend at the end of the academic year.

Extended stay permission is granted only to students deemed to be in a legitimate need by Residence Life. The student

understands she or he is responsible for knowing, understanding, and abiding by policy and procedure as it appears in the

housing agreement and student handbook. When considering a student for an extended stay, the student’s conduct record will

be taken into consideration. The student also understands that the charge for an extended stay will be placed on the student’s

university bill. The cost of extended stay will be published with the applications. Any student attempting to gain access during

closed periods or outside of their approved extended stay timeframe without prior authorization from Residence Life may

result in conduct charges and minimum fines. As dining services closes during breaks and after the academic year’s end, no

meals are provided to students granted extended stays during these times.

Laundry Facilities Each hall is equipped with washers and dryers and should only be used by the residents of that living area.

Laundry facilities are available in all buildings. If clothing or belongings are damaged due to machine malfunction or when a

machine is inoperable, residents should submit a maintenance request noting the machine “license plate” number. These

machines are owned and serviced by an outside company. Residents must follow posted regulations in the laundry rooms.

When doing laundry, remove clothes promptly so that others may have a turn. Items left in or around laundry machine after a

completed cycle will be considered abandoned property and removed accordingly. When finished with the washing machines,

please leave the doors open. These machines are airtight and will begin to smell if they are not allowed to “breathe” between

loads. Report all laundry maintenance concerns to the maintenance website at https://maintenance.bakeru.edu/helpdesk/.

Include the machine number, building name and floor location in the service request. Inform Residence Life staff so they may

put a sign on the machine.

Littering is prohibited. Leaving trash in hallways, corridors, and common space indoors and outdoors is considered littering.

Members of the university community have a responsibility to preserve the beauty and cleanliness of the campus grounds and

buildings.

Lofting or Bunking Beds Constructing a loft and bunking beds is a creative way to enhance one’s living space. The purpose

of these guidelines and authorization procedure is protection and safety of room occupants and other residents of the hall. All

construction of lofts by students in residence halls must be performed in accordance with the following guidelines. The

University is not responsible for injuries to the occupants of the room or their guests during or after construction, assembly, or

disassembly of lofts or bunks as a direct result of the construction. Every loft and bunked bed must be approved each year by

Residence Life.

• The New Living Center has provided bunk beds in the suite B and C style setup. Suite A style setup is not bunked. All

beds in B and C style rooms may be de-bunked if desired, at the resident(s) own risk. The beds must be re-bunked to

its original position prior to checking out. Lofting beds in all NLC rooms is permitted with additional equipment that

may be rented from Residence Life. NLC residents may also build a loft; the loft construction parameters may be

found by contacting the Department of Residence Life Residents may also utilize store-bought bed risers.

• Gessner and Irwin have provided bunk beds in double occupancy rooms. All beds may be de-bunked if desired, at the

resident(s) own risk. The residents of Gessner Hall and Irwin Hall may build a loft or utilize store-bought bed risers.

The loft construction parameters may be found by contacting the Department of Residence Life. The beds must be

re-bunked to its original position prior to checking out.

Medical Stability Students residing in Baker University-owned housing must be able to live independently. The

University does not provide medical or care staff to students. Residents determined by medical personnel to be unable to

live independently or otherwise engage in self-care must leave Baker University-owned housing immediately until cleared

by medical personnel and the Office of the Dean of Students.

Mid-year Assignments During the year it may become necessary to assign new students or to move current residents to

different spaces. If the student has not purchased the double room as a single (available in Gessner and Irwin halls only), a

roommate can be assigned to the space at any time during the semester and the room must be ready to accommodate them on

short notice. Please see “Consolidation of Empty Spaces” policy.

Pets & Service and Emotional Support Animals For health and sanitation reasons, no animals, reptiles, or pets, including

laboratory specimens, are permitted in University-owned residential facilities. This includes pets of guests or visitors who may

be present in the building for a short time. This policy does not apply to fish in a tank of 10 gallons or less.

Animals that are not approved will be removed from the building. The student is required to rehome the animal or surrender it

to an accredited animal shelter within 24 hours of notice from Baker University. The owner(s) and/or hosting student(s) will be

subjected to disciplinary action. An automatic punitive fine of $500 per pet per student responsible for first offenses and $1000

per pet per student responsible for repeat offenses will be assessed by Residence Life. Additional fines will be assessed and

levied by the Maintenance Department in regards to cleaning, damage, and replacement costs attributed to the presence of the

pet. These fines and fees are automatic for all responsible students hosting unapproved animals, regardless of length of stay or

ownership.

Students who wish to bring a service animal or support animal in a residential unit must contact Access Services to seek

approval for the animal prior to bringing the animal into any living unit. Students who wish to request a service animal or

support animal must obtain approval through Access Services, complete required procedures, and receive University approval

prior to bringing an animal into any living unit. The Americans with Disabilities Act and the Fair Housing Act are used to

determine the request process and thresholds for approval and rejection.

Power Outages No one is immune from power outages. If such an outage causes food spoilage or other damage to personal

property, Baker University cannot be held responsible for replacement costs. Renter’s insurance is available through a variety of

brokers. Baker University strongly recommends the purchase of a Renter’s policy but does not endorse any specific insurance

product.

Quiet Hours An atmosphere conducive to normal living and studying must be maintained 24 hours a day in all living areas. As

a courtesy, loud televisions, stereos and radios, as well as boisterous and excessively noisy activities such as of amplified musical

instruments and drums are expressly forbidden at all times. There are 24-hour “quiet hours” during final exams. Regular quiet hours

are:

• Sunday – Thursday: 10:00 p.m. - 8:00 a.m.

• Friday – Saturday: 11:59 p.m. - 9:00 a.m.

Recreational and Sports Equipment Sports equipment (including, but not limited, to skateboards, Razor scooters,

hoverboards, or skates and sporting equipment) may not be used in the interior of the buildings, on balconies, catwalks,

exterior corridors, or in any areas that may cause injury or damage to facilities. This equipment may be stored in student

rooms and other designated areas outside the residential living areas. However, bicycles or equipment of similar or larger size

must be secured outside on provided bicycle racks. Students are responsible to provide adequate locks, chains, or equipment

to secure these items. Stairwells and lobbies in the University residences are not to be used for the storage or holding of

personal items. All personal items brought to campus are to be stored in student rooms or specifically designated areas (e.g.,

bike racks located outside of residential buildings). No motorized vehicle or parts of a motorized vehicle may be stored or

brought into a building.

Repairs,Maintenance, & Room Modifications All repairs or maintenance problems should be reported to the Baker

University Maintenance Department in a timely manner. Failure to do so may result in charges being assessed to residents.

Submit a detailed service request at https://maintenance.bakeru.edu/helpdesk/. Residents must submit their own work

requests to enable maintenance staff to follow up and communicate directly with the original reporter for clarifications and

work progress. Residence Life staff may answer questions about how to submit a service request. Repairs and maintenance

must be performed by authorized personnel only. Residents may not modify or add locks to University-owned appliances,

plumbing, electrical circuits, or other structural elements of the rooms, apartments, or anywhere in the building. Maintenance

personnel are permitted access to the living units in order to make repairs. When it is possible, notice of room entry and

completion of service request will be left in the room or on the exterior door. It is the responsibility of the resident to respond

in a timely fashion to all communication from the Maintenance Staff.

Residency Requirement Exemptions Baker University’s College of Arts and Sciences Campus is a residential University;

therefore, full time students (12+ hours) are required to live in Baker campus housing or Greek chapter houses. Residence Life

is part of the University’s educational program in the belief that a residential community provides a more effective context for

the type of education to which Baker is devoted. Residency Requirement Exemptions are granted on a very limited basis.

Students must meet the established deadlines set forth by the Office of Student Affairs. Students desiring to live off campus

must request exemption based on one of the reasons stated below. It is the student’s responsibility to provide sufficient

documentation to justify exemption status. Appointments should be scheduled in advance. All forms of Baker Aid, including

scholarships, participation awards, and grants are tied to compliance with Baker’s residential requirement, and may be reduced

if you are approved to live off campus.

The following exemptions, if granted, are valid for one academic year and must be formally requested annually:

• Documented medical disability that requires off-campus accommodations

• Significant financial need as deemed by the Office of Financial Aid and Business Office (FAFSA completion is required)

• Residing in the permanent primary residence of parent or legal guardian

• Special situation not listed

• Exercise science internship

• Student teaching ONLY for the semester in which student is teaching

The following exemptions, if granted, are valid and remain in effect for the duration of a student’s time at Baker:

• 5

year student, having completed 8 semesters or the equivalent of full-time enrollment following high school

graduation

• Married (or will be before the end of the semester for which the exemption is requested)

• Age 23 or older (or will be before the end of the semester for which the exemption is requested)

• Transfer student who has at least 60 completed credit hours or an Associate’s Degree

• Veteran status, verified as veteran status as deemed by the Office of Financial Aid (FAFSA completion is required)

Students must type and submit proper and required documentation by designated deadlines. Application does not guarantee

approval for the exemption. All matters pertaining to special circumstances will be reviewed by the Residency Requirement

Exemption Committee on a case-by-case basis. If granted, permission to live off campus is only valid as long as the reason for

the original approval still exists. Any change of status during the period of off-campus approval may nullify the decision of the

Residency Requirement Exemption Committee, thus requiring that the student be invoiced for room and board

charges. Students supplying false information to obtain off-campus residency will be held accountable through the Baker

University conduct process and may be subject to loss of institutional financial aid. All Residency Requirement Exemption

information can be found online at www.bakerU.edu/rre. Students found to be living off campus without permission or at an

unapproved address will be charged full University room and board for all applicable semesters.

Residency Requirement Exemptions are reviewed for incoming students on a rolling basis. University conduct actions may be

taken against off-campus students who disrupt their neighborhoods (noise, disruption, alcohol, etc.). Off-campus residency can

be rescinded in such situations.

Returning To Campus Housing Students who resided abroad, off campus, or in a fraternity or sorority chapter house

during the previous semester but are required or wish to return to on-campus housing in the upcoming semester must

complete a new housing application. Every effort is made to accommodate the requests of students as vacancies allow. The

Department of Residence Life reserves the right to assign students to any available spaces. Returning students will be placed on

a housing list in the order that they submit their housing preferences.

Right of Entry The University respects an individual’s privacy; however, authorized University personnel may enter student

living units without notice

• For normal maintenance of University property

• To inspect for or make necessary repairs to rooms or apartments and equipment

• To verify occupancy

• When there is determined to be imminent danger to life, health, safety, or property

• To ensure that health and safety standards are being met

• When breach of University policies is suspected

• When compelled by a court order, search warrant, or legal equivalent

Authorized personnel have university identification and show it upon student request. The maintenance department, custodial,

and IT staff members may enter a student’s room to make necessary repairs. When possible, notification of the entry and work

performed will be left in the room if entry is made when the resident is not present. University personnel will not grant access

to student living units to individuals not registered to the room without written permission as a request from the student

detailing the person authorized to enter, the reason for their presence, and items to be removed (if any). All individuals who

are authorized to enter the room under these conditions will be escorted by University staff at all times. Vacant rooms may be

inspected on a regular basis and may be shown to prospective occupants when accompanied by a member of the staff. Insofar

as is reasonable, advance notification will be given to the occupants. While fulfilling their administrative responsibility to enforce

university regulations, members of the Department of Residence Life may enter student rooms at any time. An inspection of

residence hall rooms will be conducted at least once each semester to ensure the observance of basic safety, fire, and health

standards and to recover university furniture not issued to the student rooms. Notice will be given for scheduled, system-wide

living unit inspections. If the resident is not present during the inspection, the hall staff will be accompanied by another member

of the Residence Life staff. In cases of emergencies, staff members may use a master key to enter the room. As a matter of

courtesy, staff members will always knock on the door, announce who they are, and ask to enter the room. If there is no

response or an unusual delay in opening the door, the staff member may use a master key to enter the room.

Room Change and Building Change Housing assignments are intended to last the full academic year. All hall and

roommate selections should be made thoughtfully. In the event of roommate or resident difficulties, residents are responsible

to first communicate the concerns to the person(s) involved and try to resolve the problem. If that is unsuccessful, residents

should contact their Resident Assistant in a timely manner to schedule a mediation meeting. Room change requests follow a

process. Students requesting a room change must participate in the complete room change procedure as outlined below:

No room changes may be approved or made prior to the end of the second week of classes. Race, national origin, sexual

orientation, and religion will not be considered in making roommate reassignments. Occupying any space other than the one

assigned by Residence Life is cause for conduct action, and the student will also be required to move back to their original

room. The Department of Residence Life reserves the right to change any living unit assignments at any time for administrative

necessity. Mid-year room changes will only be available at the discretion of Residence Life.

Room Responsibility Each resident is required to complete a Room Condition Report (RCR) upon initial occupancy and

return it to the Residence Life staff. When occupancy is terminated, it is necessary to obtain a room inspection by the

Residence Life staff. Residents are responsible for the condition of the assigned room and shall reimburse the University for all

damages to the room, and damage to, or loss of, fixtures and furnishings. The student who vacates their room without

following the proper checkout procedure or who leaves the room untidy is subject to a fines to cover labor and materials for

administration and cleaning in addition to any damage charges or conduct.

The University provides basic room furniture. No alterations are to be made to this furniture, and no structures are to be built

except for freestanding lofts that meet the University-approved specifications. Information regarding loft construction may be

found at the Department of Residence Life. Beds may not be triple bunked. Mattresses must be on a bed frame and never

resting directly on the floor. Mattress covers that are waterproof must be used.

As University-owned furnishings meet Baker’s safety standards, and storage space is nonexistent, residents may not remove

furniture from rooms or apartments or put it in the hallway. Furniture items that are damaged or missing from rooms at the

end of the year will be charged to all occupants of the room at the replacement rate. Additional furniture brought into the

room must be freestanding and clear of all existing fixtures, HVAC units, windows, window screens, and mechanical equipment.

All doors must be left attached. No changes or modifications of electrical fixtures or equipment will be permitted.

Residents may not paint any part of their room, apartment, furniture or equipment. Contact paper, wallpaper, and adhesive

LED light strips of any kind is also prohibited, as it is difficult to remove and will cause damage. No flooring may be added that

will attach to the provided floor covering.

Only nonmarring adhesives may be used to hang posters, pictures, and other decorations. Blue painter’s tape works well in

most cases. Stickers, decals, contact wallpaper, adhesive LED light strips or foil may not be applied to windows, furniture, walls,

or doors. No decorations of any kind should be placed on or hung from the ceiling. Also, no decorations of any kind may be

placed across hallways or walk spaces. Holes may not be hammered or drilled in walls or furniture. 3M Command adhesive

products and other non-marring adhesives may cause damage and should be used according to package directions. Damages will

be billed to student’s account, including damage resulting from permitted adhesive products and other materials used in any

manner. Residents are equally charged for any damages or cleanliness issues in shared room spaces unless clear mitigating

circumstances are presented indicating responsibility of a specific student. All decorations should reflect University standards

and values and comply with the University policy.

Room Selection Process The room selection process was designed to give current students the first opportunity to select

their housing assignment. New students are assigned based upon housing application and deposit date and housing application

preferences. Prior to rooming assignments at the beginning of the academic year, if a student wishes to room with another

specific student, both students must make mutual requests. Both requests must be received in the Department of Residence

Life by the respective deadline. As with all housing requests, it may not always be possible to accommodate roommate

requests. The returning student room selection process will be published in the spring semester prior to the start of the

contract period. Assignments will be emailed to students in summer with roommate contact information. Assignments are

subject to change at any time.

Roommate Agreements Residents complete a roommate agreement during the first few weeks of the semester or any time

a change is made to housing assignments. Residents talk about living habits and how responsibilities will be shared in the living

environment. The roommate agreement serves as a foundation for discussion when living habits change throughout the

University experience. All residential students are required to complete a roommate agreement. Failure to do so will result in a

conduct charge. All residents are responsible for adhering to the Roommate Agreement of the room.

Smoking and Tobacco Regulations Smoking, defined as the combustion of any cigar, cigarette, e-cigarette, pipe, hookah, or

similar articles using any form of tobacco, nicotine, CBD, or other combustible substance is not permitted inside of any building.

Also, no smoking may occur within 25 feet of a building. This policy applies to faculty, staff, students, and visitors to university-

owned housing facilities. No use or possession of smokeless tobacco, nicotine products, or vapor products is allowed in the

residence halls or apartments. If any University official has reason to suspect the use of a prohibited substance, he or she may

contact the hall staff, who is permitted confiscate all suspected items and materials and process according to the Confiscation

policy above. All individuals believed to have participated in the use of a prohibited substance will be subject to referral and

potential sanctioning under the Controlled Substance policy.

Staff Directions Students and their guest(s) must follow the reasonable direction(s) of University officials at all times.

Providing false information or failing to provide information to staff, interfering with staff while performing official duties, being

uncooperative, or being verbally or otherwise abusive to staff is unacceptable. Abusive behavior includes, but is not limited to:

physically threatening conduct, verbal threats, profanity, name calling, or noncompliance with staff directions.

Storage Due to limited space, the Department of Residence Life is not able to provide storage facilities for residents.

Residents needing storage space should arrange for a privately owned storage unit in the community. This policy applies to

faculty, staff, students, and visitors to university-owned housing facilities.

Vandalism Students are responsible for treating University property well and helping the University keep them damage-free.

Vandalism is prohibited at Baker University. Thus, students are responsible for any damage resulting from acts of vandalism

committed personally or by their guest(s). Students are expected to report acts of vandalism to campus personnel.

Waitlists After resident assignments are completed for the upcoming academic year, current Baker University students who

would like to be considered for residency in other living units, should a space become available, may choose to add their name

to the Waitlist by the published process. Student names will not be added to the Waitlist without a direct written request from

the student. Any student wishing to add their name to the Waitlist for the upcoming academic year must do so before the last

day of finals of the preceding Spring semester. No Waitlist requests will be accepted from current Baker students after that

date. Waitlists expire on Aug 1.

In the event of vacancy during the summer, Residence Life will assign students from the waitlists to any underassigned space of

the room type the student requested automatically in most cases. If a student on the Waitlist chooses not to accept the open

space when offered, or does not respond to such a clarification follow up email from the Department of Residence Life, their

name will be removed from the Waitlist for the remainder of the waitlist period.

Windows Unless there is an emergency, students are prohibited from entering or exiting from a window. Any window screen

must be fastened at all times. Removing or tampering with the screens that have been installed on your windows is prohibited.

Security screens must be kept fastened at all times. No third-party window screen may be installed by residents. Residents are

responsible for keeping their window screens in good condition. Windows or screens that are found damaged or missing will

be replaced. The cost for replacement will be charged to the occupants of the room or apartment. If screens or windows are

vandalized, residents should immediately report the incident to a hall staff member for repair. Any substances applied to or

hanging within two inches of windows, except cleaning products and decorative window clings, are not permitted. No items

may be hung outside or thrown out of windows. Blinds in Gessner and Irwin should be raised when the window is open to

prevent damage to the blinds. No object is permitted to be fed through an open window or hung outside a window, including

extension cords, shoes and clothing, or signs of any type.

Withdrawals and Leaves of Absence Students who withdraw, are dismissed from the University, or leave voluntarily are

required to follow proper checkout procedures within the communicated timeline set by the Department of Residence Life.

Failure to do so will mean financial aid charges and conduct.

Sexual Misconduct Policy and

Procedures

Policy, Procedures, and Information on the University’s community expectations

to ensure a campus free from Sexual Misconduct, the steps for recourse for

those individuals who have been subject to Sexual Misconduct, and the

procedures for determining whether a violation of University Policy has

occurred. This Policy applies to and prohibits the following forms discrimination

on the basis of sex, collectively referred to as “Sexual Misconduct”: Title IX

Sexual Harassment, Non-Title IX Sexual Harassment, Sexual Assault, Domestic

Violence, Dating Violence, Stalking,and Sexual Exploitation.

Contact: Title IX Coordinator

Nicholas Goodman, Assistant Dean of Students

785.594.4792 – direct work line

[email protected]

Questions, complaints, or concerns about Title IX may be addressed to the Title IX

Coordinator or to the Office of Civil Rights, U.S. Department of Education, 8930 Ward

Parkway, Suite 2037, Kansas City, MO 64114-3302, 816.268.0550, [email protected],

I. INTRODUCTION

All forms of Sexual Misconduct are violations of Baker University’s Sexual Misconduct Policy (the “Policy”). All members of the

campus community are expected to conduct themselves in a manner that does not infringe upon the rights of others. This

Policy is intended to define community expectations and to establish a mechanism for determining when those expectations

have been violated. When individuals are found to have violated this Policy, appropriate sanctions will be imposed. This Policy

applies to Sexual Misconduct committed against any person, regardless of the gender or gender identity of any of the parties.

This Policy applies to the following forms of sex discrimination, which are referred to collectively as "Sexual Misconduct": Title

IX Sexual Harassment, Non-Title IX Sexual Harassment, Sexual Assault, Domestic Violence, Dating Violence, Stalking, and

Sexual Exploitation. Allegations of sex discrimination that do not involve Sexual Misconduct will be handled in accordance with

the Student Handbook and the Employment Policies Handbook Non Discrimination and Anti-Harassment Policies as well as

Equal Employment Opportunity Policy.

II. NOTICE OF NON-DISCRIMINATION

In accordance with applicable federal and state laws, such as Titles VI and VII of the Civil Rights Act of 1964, Title IX

of the Education Amendments of 1972, the Age Discrimination in Employment Act, and the Americans with

Disabilities Act and ADA Amendments, the University does not unlawfully discriminate because of an individual’s race,

color, national origin, ancestry, sex, religion, age, disability, marital status, genetic information, veteran status,

pregnancy status, sexual orientation, gender identity or expression, or other status protected by law, while making

every reasonable effort to comply with the discipline of the United Methodist Church, in its education programs and

activities, in employment policies and practices, and all other areas of the University.

Sex discrimination is prohibited by Title IX of the Education Amendments of 1972, a federal law that provides that:

"No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of,

or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The

University is required by Title IX and its regulations not to engage in sex discrimination in its education program or

activity, including admissions and employment. Sex Discrimination is conduct based upon an individual's sex that

excludes an individual from participation in, denies the individual the benefits of, or treats the individual differently in

an education program or activity. Sexual harassment is a form of sex discrimination.

The University will not tolerate Sexual Misconduct in any form. The University will promptly and equitably respond to

all reports of Sexual Misconduct in order to take steps to eliminate the misconduct, prevent its recurrence, and

address its effects on any individual or the community.

Questions or concerns about Title IX, sex discrimination, sexual harassment, or other forms of Sexual Misconduct

involving students may be directed to the University's Title IX Coordinator:

Nicholas Goodman, Assistant Dean of Students, Title IX Coordinator

785.594.4792 – direct work line

[email protected]

Baldwin City, Kansas 66006

Questions or concerns about Title IX, sex discrimination, sexual harassment, or other forms of Sexual Misconduct

involving employees may be directed to the University's Title IX Deputy Coordinator:

Chief Human Resources Officer, Title IX Deputy Coordinator

785.594.8362 – direct work line

Constant Hall, Lower Level

Baldwin City, Kansas 66006

Questions or concerns may also be directed to the U.S. Department of Education's Office for Civil Rights:

Office of Civil Rights

U.S. Department of Education

8930 Ward Parkway, Suite 2037

Kansas City, MO 64114-3302

816.268.0550

OCR.KansasCity@ed.gov

III. SCOPE OF POLICY

This Policy applies to all University community members, including students, employees, faculty, administrators, staff,

applicants for admission or employment, and third parties, such as trustees, volunteers, vendors, independent

contractors, visitors, and any individuals or entities regularly or temporarily employed, studying, living, visiting,

conducting business, interacting with a member or members of our community, or having any official capacity with the

University or on University property. All University community members are required to follow University policies

and local, state, and federal law.

This Policy applies to Sexual Misconduct committed by or against a University community member that occurs on

campus or University property or in the context of off-campus activities sponsored or sanctioned by the University or

which otherwise relate to the University or its business. Such activities include, but are not limited to, professional

meetings, classes, practicums, seminars, study abroad trips/programs, study tours, distance education, and all other

activities involving or related to the University. This Policy also applies to Sexual Misconduct committed by or against

a University community member that occurs off campus and outside the context of a University-sponsored event or

program, but that the University determines may (1) have continuing adverse effects on campus, University property,

or in a University program or activity, (2) substantially and unreasonably interfere with a community member's

employment, education, or environment on campus, University property, or in a University program or activity at the

time of the occurrence, or (3) create a hostile environment for a community member on campus, University property,

or in a University program or activity at the time of the occurrence.

This Policy applies to Sexual Misconduct within the scope of Title IX, as well as Sexual Misconduct committed by or

against a University community member that does not fall within the scope of Title IX.

This Policy applies to Sexual Misconduct committed against any covered person, regardless of the gender or gender

identity of any of the parties.

IV. RESPONSIBILITIES OF THE TITLE IX COORDINATOR, TITLE IX

DEPUTY COORDINATOR, AND TITLE IX TEAM

The Title IX Coordinator is the designated representative of the University with primary responsibility for coordinating

University Title IX compliance efforts, including the University's efforts to end any Sexual Misconduct, prevent its recurrence,

and address its effects. The Title IX Coordinator or Deputy Coordinator oversees and monitors the University's overall

compliance with Title IX-related policies and developments; the implementation and oversight of complaint resolution

processes, including review, investigation, and adjudication of reports of Sexual Misconduct; the provision of educational

materials and training for the campus community; and monitoring all other aspects of the University's Title IX compliance.

These responsibilities include, but are not limited to:

•

Ensuring University policies and procedures and relevant state and federal laws are followed;

•

Informing any individual impacted by an allegation of Sexual Misconduct, including a complainant, a respondent, or

another individual, about the procedural options and processes used by the University, and about resources available

at the University and in the community;

•

Training and assisting any University employees regarding how to respond appropriately to a report of sex

discrimination or Sexual Misconduct;

•

Monitoring full compliance with all procedural requirements and time frames outlined in this Policy;

•

Evaluating allegations of bias or conflict of interest relating to these procedures;

•

Determining whether grounds for appeal under this Policy have been properly stated;

•

Ensuring that appropriate training, prevention and education efforts, and periodic reviews of the University's climate

and culture take place;

•

Coordinating the University's efforts to identify and address any patterns or systemic problems revealed by reports

and complaints;

•

Assisting in answering questions related to this Policy;

•

Recordkeeping of all incidents of Sexual Misconduct reported to the Title IX Coordinator or Deputy Coordinator.

The University's Title IX Team includes appointed staff and faculty designees. Generally, the Title IX Coordinator shall have the

responsibility for all Title IX matters involving students; whereas, the Deputy Coordinator shall have the responsibility for all

Title IX matters involving employees and not involving students. When this Policy refers to actions of the Title IX Coordinator

or Deputy Coordinator, these actions may be fulfilled by the Title IX Coordinator, Deputy Coordinator, or the Title IX

Coordinator’s or Deputy Coordinator’s designee. The parties will be informed of who will serve as the Title IX Coordinator

or Deputy Coordinator in a particular complaint resolution process. Members of the Title IX team may also be called upon to

investigate or adjudicate complaints of Sexual Misconduct, decide appeals, and/or facilitate informal resolutions to complaints.

V. DEFINITIONS

Complainant: An individual who is alleged to be the victim of conduct that could violate this Policy.

Respondent: An individual who has been reported to be the perpetrator of conduct that could constitution a

violation of this Policy.

Report: An account of Sexual Misconduct that has allegedly occurred and has been provided to the University by the

complainant, a third party, or an anonymous source.

Complaint: A document filed by a complainant or persons with legal authority to act for the complaint; or a verbal

complaint transcribed or signed by the Title IX Coordinator alleging a violation of this Policy and requesting that the

University investigate the allegation of the Policy violation. A complaint begins the complaint resolution process as

set forth in section XI (B) Complaint and Notice of Allegations below.

Sexual Misconduct: As used in this Policy, sexual misconduct means the following forms of sex discrimination and

other misconduct: Title IX Sexual Harassment, Non-Title IX Sexual Harassment, Sexual Assault, Domestic Violence,

Dating Violence, Stalking,

and Sexual Exploitation, as each of those terms is defined below.

Title IX Coordinator/Deputy Coordinator: The designated staff member of the University with primary

responsibility for coordinating Title IX compliance efforts, and who generally oversees the complaint resolution

process, documents the findings and decisions, and maintains official records. For more information regarding the

Title IX Coordinator's and Deputy Coordinator’s role, see section IV. Responsibilities of Title IX Coordinator, Title

IX Deputy Coordinator, and Title IX Team above.

VI. PROHIBITED CONDUCT

The University prohibits the following forms of Sexual Misconduct: Title IX Sexual Harassment, Non-Title IX Sexual

Harassment, Sexual Exploitation, Sexual Assault, Domestic Violence, Dating Violence,and Stalking, as each term is

defined below. Aiding others in acts of Sexual Misconduct also violates this Policy.

A. Title IX Sexual Harassment

As used in this Policy, Title IX Sexual Harassment includes unwelcome conduct on the basis of sex, including sex

stereotypes, sex characteristics, pregnancy, gender identity, and sexual orientation that satisfies one or more of the

following definitions, when the conduct occurs in the University’s education program or activity

1. Title IX Quid Pro Quo Harassment: Title IX Quid Pro Quo Harassment occurs when an employee

of the University, including a student-employee, conditions the provision of an aid, benefit, or service of

the University on an individual’s participation in unwelcome sexual conduct. Such unwelcome sexual

conduct includes, but is not limited to, sexual advances, requests for sexual favors, sexually motivated

physical contact or other verbal, nonverbal, or physical conduct or communication of a sexual nature.

Some instances of Dating Violence, Domestic Violence, and Stalking may not be sexual in nature. For purposes of

this Policy, the term “sexual misconduct” encompasses all instances of Dating Violence, Domestic Violence, and

Stalking (as those terms are defined in this Policy), regardless of whether there is a sexual component to the

behavior.

2. Title IX Hostile Environment Harassment: Title IX Hostile Environment Harassment is

unwelcome conduct on the basis of sex determined by a totality of circumstances to be objectively or

subjectively offensive and so severe or pervasive that it effectively denies a person equal access to the

University’s education program or activity.

For the purposes of the definition of Title IX Hostile Environment Harassment, reasonable person

means a reasonable person in the shoes of the complainant, considering the ages, abilities, and relative

positions of authority of the individuals involved in an incident.

Multiple instances of the following conduct, or other unwelcome conduct on the basis of sex, may

constitute Title IX Hostile Environment:

•

Making sexual propositions or pressuring for sexual favors;

•

Touching of a sexual nature, such as patting, pinching or brushing against another’s body;

•

Displaying or distributing sexually explicit drawings, pictures or written materials, including but not

limited to email or internet materials;

•

Visual conduct such as leering or making gestures;

•

Non-verbal, verbal or physical harassment directed at an individual or a group of individuals solely on

the basis of gender;

•

Sexual jokes or innuendo;

•

Verbal abuse of a sexual nature or obscene language;

•

Unwanted kissing;

•

Gossip about sexual relations; and

•

Cyber or electronic harassment of a sexual nature.

The circumstances that may be considered when determining whether conduct was so severe or pervasive, that

it effectively denies a person equal access to the University’s education program or activity include, but are not

limited to:

•

The frequency of the conduct;

•

The nature and severity of the conduct;

•

Whether the conduct was physically threatening;

•

The effect of the conduct on the victim's mental or emotional state;

•

Whether the conduct was directed at more than one person;

•

Whether the conduct arose in the context of other discriminatory conduct;

•

Whether the conduct was merely a discourteous, rude, or insensitive statement;

•

Whether the speech or conduct deserves the protection of academic freedom.

Sexual Assault, Domestic Violence, Dating Violence, and Stalking as those terms are defined below

when such conduct occurs in the University’s education program or activity.

For the purposes of the Title IX Sexual Harassment definition, conduct is unwelcome when the individual did not

request or invite it and regarded the conduct as undesirable or offensive. The fact that an individual may have

accepted the conduct does not mean that the conduct was welcomed. On the other hand, if an individual actively

participates in conduct and gives no indication that they object, then the evidence generally will not support a

conclusion that the conduct was unwelcome. That a person welcomes some conduct does not necessarily mean that

person welcomes other conduct. Similarly, if a person willingly participates in conduct on one occasion, that does not

necessarily mean that the same conduct is welcome on a subsequent occasion. Whether conduct was unwelcome may

be determined based on the context and circumstances of the encounter or incident.

At a minimum, the University’s education program or activity includes all of the operations of the University,

including (1) locations on campus or otherwise owned or controlled by the University, (2) locations, events, or

circumstances over which the University exercised substantial control over both the respondent and the context in

which the alleged Sexual Misconduct occurred, and (3) any building owned or controlled by a student organization

that is officially recognized by the University. Whether alleged conduct occurred in the University’s education

program or activity is a fact specific analysis.

B. Non-Title IX Sexual Harassment

While Title IX requires that the alleged conduct meet a certain threshold before it is considered Title IX Sexual

Harassment, the University also prohibits unwelcome conduct of a sexual nature or based on sex (1) that may not

rise to the level of Title IX Sexual Harassment (as defined above), or (2) that did not occur in the University’s

education program or activity, but may nevertheless cause or threaten to cause an unacceptable disruption at the

University or interfere with an individual's right to a non-discriminatory educational or work environment.

As used in this Policy, Non-Title IX Sexual Harassment is unwelcome conduct of a sexual nature or based on sex,

including sexual advances, requests for sexual favors, offensive comments or other conduct based on sex, sexually

motivated physical contact, or other verbal, nonverbal, or physical conduct or communication of a sexual nature,

when:

• submission to that conduct is made, either explicitly or implicitly, a term or condition of an individual's

educational experience or employment, or the individual's submission or rejection of such conduct is used as

the basis of an educational program or activity decision or employment decision affecting such individual

("quid pro quo" harassment); or

• such conduct has the purpose or effect of substantially and unreasonably interfering with an individual's

employment or education, or of creating an intimidating, hostile, or offensive employment or educational

environment ("hostile environment" harassment).

Examples of non-Title IX Hostile Environment Harassment may include the same type of conduct listed above for

Title IX Hostile Environment Harassment, when such conduct (1) does not rise to the level of being so severe,

pervasive, or objectively offensive that it effectively denies a person equal access to the University’s education

program or activity; or (2) does not occur in the University’s education program or activity

For the purposes of the Non-Title IX Sexual Harassment definition, conduct is unwelcome when the individual did not

request or invite it and regarded the conduct as undesirable or offensive. The fact that an individual may have

accepted the conduct does not mean that he or she welcomed it. On the other hand, if an individual actively

participates in conduct and gives no indication that he or she objects, then the evidence generally will not support a

conclusion that the conduct was unwelcome. That a person welcomes some conduct does not necessarily mean that

person welcomes other conduct. Similarly, that a person willingly participates in conduct on one occasion does not

necessarily mean that the same conduct is welcome on a subsequent occasion. Whether conduct was unwelcome may

be determined based on the context and circumstances of the encounter or incident.

Non-Title IX Sexual Harassment does not include conduct covered under the definition of Title IX Sexual

Harassment.

As is discussed further below, complaints involving allegations of Non-Title IX Sexual Harassment, will generally be

resolved using the procedures outlined in the Student Handbook Policy and Procedures or the Employee Policies

Handbook as applicable.

C. Sexual Assault

Sexual Assault is any actual or attempted sexual contact, including contact with an object and penetration, with

another person without that person's consent. As used in this Policy, sexual contact includes intentional contact by

the accused with the victim's genital area, groin, inner thigh, buttocks, or breasts, whether clothed or unclothed;

touching another with any of these body parts, whether clothed or unclothed; coerced touching by the victim of

another's genital area, groin, inner thigh, buttocks, or breasts, whether clothed or unclothed; or forcing another to

touch oneself or him/herself with or on any of these body parts. Sexual Assault includes but is not limited to an

offense that meets any of the following definitions: [Rape: the penetration, no matter how slight, of the vagina or anus

with any body part or object, oral penetration by a sex organ of another person, or oral contact with the sex organ of

another person, without the consent of the victim.

• Fondling: the touching of the intimate parts (including the genital area, groin, inner thigh, buttocks, or

breast) of another person for the purpose of sexual gratification, without the consent of the victim.

• Incest: sexual intercourse between persons who are related to each other within the degrees wherein

marriage is prohibited by law.

• Statutory rape: sexual intercourse with a person who is under the statutory age of consent; in Kansas the

age of consent is 16.

For the criminal law definition of sexual assault in Kansas, which may or may not match the above definitions, see

Appendix A.

Consent

Consent means words or overt actions by a person clearly communicating that a particular sexual contact or sexual

activity is welcome. Words or overt actions clearly communicate consent when a reasonable person in the

circumstances would believe those words or actions indicate a willingness to participate in a mutually agreed-upon

sexual contact or sexual activity. Although consent does not need to be verbal, verbal communication is the most

reliable form of asking for and obtaining consent. It is the responsibility of the person initiating the specific sexual

activity or sexual contact to obtain consent for that contact or activity.

• Consent to one form of sexual activity does not, by itself, constitute consent to any other forms of sexual

activity.

• A person can withdraw consent at any time during sexual activity by expressing in words or actions that they

no longer want the act to continue. When consent is withdrawn, the sexual activity for which consent was

initially provided must stop.

• Consent is active, not passive. Silence, the absence of resistance, or the absence of saying “no” is not

consent.

• There is no requirement that parties resist the sexual advance or request, but resistance is a clear

demonstration of non-consent.

• Whether an individual actively and willingly participated in conduct may be a factor in determining whether

there was consent.

• Previous relationships or previous consent do not, by themselves, constitute consent to future sexual acts. In

cases of prior relationships, the manner and nature of prior communications between the parties and the

context of the relationship may be factors in determining whether there was consent.

• An existing sexual, romantic, or marital relationship does not, by itself, constitute consent.

• Prior sexual activity with other individuals does not imply consent.

• Consent cannot be procured through a knowing misrepresentation that the sexual activity was a medically or

therapeutically necessary procedure or a legally required procedure within the scope of the respondent’s

authority.

• Consent cannot be procured, expressly or implicitly, by use of force, intimidation, threats, or coercion, as

that term is defined below.

• Consent must be “knowing” to be valid. An individual known to be—or who should be known to be—

incapacitated, as defined by this Policy, cannot consent to sexual activity initiated by another individual.

• Use of alcohol or other drugs will never function to excuse behavior that violates this Policy.

INCAPACITATION AS A FACTOR IN CONSENT

Incapacitation is the physical and/or mental inability to understand the fact, nature, or extent of the sexual

situation. Incapacitation may result from mental or physical disability, sleep, unconsciousness, involuntary physical

restraint, or from the influence of drugs or alcohol. With respect to incapacitation due to the ingestion of alcohol or

other drugs, incapacitation requires more than being under the influence of alcohol or other drugs; a person is not

incapacitated just because they have been drinking or using other drugs. Where alcohol and other drugs are involved,

incapacitation is determined based on the facts and circumstances of the particular situation, looking at whether the

individual was able to understand the fact, nature, or extent of the sexual situation; whether the individual was able to

communicate decisions regarding consent, non-consent, or the withdrawal of consent; and whether such condition

was known or reasonably should have been known to the respondent or a reasonable, sober person in the

respondent’s position. Use of drugs or alcohol by the respondent is not a defense against allegations of sexual

misconduct. It is not an excuse that the respondent was intoxicated, and therefore, did not realize the incapacity of

the other person.

Distribution of or administering any drugs to incapacitate another individual, for the purpose of engaging in sexual

activity with that individual, is prohibited and is a violation of this Policy.

COERCION AS A FACTOR IN CONSENT

Coercion is conduct or intimidation that would compel an individual to do something against their will by (1) the use

of physical force, (2) threats of severely damaging consequences or (3) pressure that would cause a reasonable person

to fear severely damaging consequences. Coercion is more than an effort to persuade or attract another person to

engage in sexual activity. Coercive behavior differs from seductive behavior based on the degree and type of pressure

someone uses to obtain consent from another.

D. Domestic Violence

Domestic Violence is defined as a felony or misdemeanor crime of violence committed by: A current or former

spouse or intimate partner of the victim; a person with whom the victim shares a child in common; a person who is a

current or former cohabitant of the victim as a spouse or intimate partner; a person similarly situated to a spouse of

the victim under the domestic or family violence laws of the jurisdiction in which the crime of violence occurred; or

any other person against an adult or youth victim who is protected from that person's acts under applicable domestic

or family violence laws of Kansas.

Examples of conduct that may constitute Domestic Violence include, but are not limited to: sexual or physical abuse,

such as physical harm, bodily injury, criminal assault, or sexual assault, or the threat of such abuse, or any other act or

threat of any act intended or reasonably perceived to be intended to cause physical pain or injury to another.

For the criminal law definition of domestic violence in Kansas, see Appendix A.

E. Dating Violence

Dating Violence is violence committed by a person who is or has been in a social relationship of a romantic or

intimate nature with the victim. The existence of such a relationship shall be determined with consideration of the

length of the relationship, the type of relationship, and the frequency of interaction between the persons involved in

the relationship.

Examples of conduct that may constitute Dating Violence include, but are not limited to: sexual or physical abuse,

such as physical harm, bodily injury, criminal assault, or sexual assault, or the threat of such abuse, or any other act or

threat of any act intended or reasonably perceived to be intended to cause physical pain or injury to another.

Dating Violence does not include acts covered under the definition of Domestic Violence.

Kansas law does not specifically define “dating violence.” For more information, see Appendix A.

F. Stalking

Stalking is engaging in a course of conduct directed at a specific person that would cause a reasonable person to: (1)

fear for his or her safety or the safety of others; or (2) suffer substantial emotional distress.

• Course of conduct means two or more acts, including but not limited to, acts in which the stalker directly,

indirectly, or through others, by any action, method, device or means, follows, monitors, observes, surveils,

threatens, or communicates to or about a person or interferes with a person's property.

• Substantial emotional distress means significant mental suffering or anguish that may, but does not

necessarily, require medical or professional treatment or counseling.

• Reasonable person means a reasonable person under similar circumstances and with similar identities to the

victim.

Stalking behavior includes, but is not limited to:

• Repeated, unwanted, and intrusive communications by phone, mail, email, texting, and/or other electronic

communications, including social media;

• Repeatedly leaving or sending the victim unwanted items, presents, or flowers;

• Following or lying in wait for the victim at places such as home, school, work, or recreational facilities;

• Making direct or indirect threats to harm the victim, or the victim’s children, relatives, friends, or pets;

• Damaging or threatening to damage the victim’s property;

• Repeatedly posting information or spreading rumors about the victim on the internet, in a public place, or by

word of mouth, that would cause a person to feel threatened or intimidated.

For the criminal law definition of stalking in Kansas, see Appendix A.

G. Sexual Exploitation

Sexual Exploitation occurs when a person takes non-consensual or abusive sexual advantage of another for the

advantage or benefit of anyone other than the person being exploited. Examples of Sexual Exploitation include, but

are not limited to:

• Sexual voyeurism without consent (such as watching a person undressing, using the bathroom, or engaging in

sexual acts without the consent of the person observed);

• Taking pictures or audio- or video-recording another in a sexual act, without consent of the person being

photographed or recorded;

• Intentional and repeated invasion of sexual privacy (e.g., walking into the other person’s room or private

space);

• Prostituting another person;

• Non-consensual distribution of a photographs/images, video recording, audio recording, or live-streaming of

a sexual activity;

• Distribution of or administering any drugs to incapacitate another individual, for the purpose of engaging in

sexual activity with that individual;

• Allowing third parties to observe sexual activities or view another's intimate body parts, in a place where

that person would have a reasonable expectation of privacy, without consent;

• Knowingly transmitting a sexually transmitted disease or sexually transmitted infection to another person;

• Intentional removal or attempted removal of clothing that exposes an individual's bra, underwear, or

intimate body part, or that is otherwise sexual in nature, without consent;

• Exposing one’s intimate body parts to the victim in non-consensual circumstances;

• Inducing the victim or another to expose his/her intimate body parts to the victim, in non-consensual

circumstances;

• Ejaculating on the victim or another person in the presence of the victim without consent;

• Distributing or displaying pornography to the victim without that individual’s consent.

Conduct that meets the definition of Sexual Exploitation, depending on the context and circumstances, may also meet

the definition of Title IX Sexual Harassment. Where conduct would meet the definition of both Sexual Exploitation

and Title IX Sexual Harassment, it will be treated as an allegation of Title IX Sexual Harassment.

As is discussed further below, complaints involving allegations of Sexual Exploitation will generally be resolved using

the procedures outlined in the Student Handbook Policy and Procedures or the Employee Policies Handbook as

applicable.

H. Retaliation and Interference with Process

Retaliation and Interference with Process is any act of intimidation, threat, coercion, or discrimination or any other

adverse action or threat thereof against any individual for the purpose of interfering with any right or privilege

secured by Title IX, its regulations, or this Policy or because the individual has made a report or complaint, testified,

assisted, participated, or refused to participate in any manner in an investigation, proceeding, or hearing under this

Policy. Encouraging or assisting others to engage in retaliation or to interfere with the process are also considered

Retaliation/Interference with Process and violate this Policy. Peer retaliation where one student retaliates against

another student is also prohibited. While the University does not prohibit the parties from discussing the allegations

in a complaint, acts that could constitute Retaliation and Interference with Process may include, but are not limited to

acts or comments that are intended to discourage a person from engaging in activity protected under this Policy or

that would discourage a reasonable person from engaging in activity protected under this Policy; acts or comments

that are intended to influence whether someone participates in the complaint resolution process, including the live

hearing; acts or comments intended to embarrass the individual; adverse changes in employment status or

opportunities; adverse academic action; and adverse changes to academic, educational, and extra-curricular

opportunities. Retaliation and Interference with Process may be in person, through social media, email, text, and

other forms of communication, representatives, or any other person. Retaliation and Interference with Process may

be present against a person even when the person’s allegations of Sexual Misconduct are unsubstantiated.

The University is committed to protecting the rights of the complainant, the respondent, and anyone else involved in

the complaint process. Any conduct constituting Retaliation or Interference with Process is a violation of this Policy,

which is subject to disciplinary action up to and including termination of employment or expulsion. Concerned

individuals should report acts of retaliation to the Title IX Coordinator (for students) or Title IX Deputy Coordinator

(for employees). For more information, see section XIV. Complaints of Related Misconduct below.

VII. PREGNANCY RIGHTS & ACCOMMODATIONS

Title IX’s prohibition against discrimination or harassment based on sex, includes discrimination or harassment against

pregnant students and staff in university programs and activities. Title IX also prohibits treating one sex differently than

another with regard to parental status, including adoptive parents, stepparents, or legal guardians.

A student who is pregnant may:

• Continue to participate in classes and activities.

• Receive reasonable adjustments/accommodations due to a pregnancy to ensure participation in classes and activities

when necessary.

• Able to be absent from class due to pregnancy or childbirth for as long as the student’s doctor says is necessary.

• Return to the same academic and activities status as before upon returning after being absent, which should include

giving the student the opportunity to make up any work missed while away.

A student may request supportive measures because of pregnancy, childbirth, and conditions related to pregnancy. The

Title IX Coordinator can provide the steps to request reasonable accommodations through the ADA Coordinator and

the leave of absence policies applicable to your program of study. If you have a chronic medical condition related to

pregnancy and/or if you experience a pregnancy-related complication, you may also contact the ADA Coordinator for

further support.

Supportive measures are taken on a case-by-case basis and may include the following. This list is not exhaustive.

• Assistance with course load and scheduling

• Extended leaves of absence for pregnancy or childbirth

• Classroom modifications such as requesting a larger desk

• Permitting access to elevators

• Rescheduling tests or exams

• Options for making up missed work

• Breaks during class

• Separate adequate space as needed for medical and pregnancy needs, including lactation

VIII. CONFIDENTIALITY

The University encourages individuals who believe they have experienced Sexual Misconduct to talk to someone

about what happened. Different people on campus have different reporting responsibilities and different abilities to

maintain confidentiality when allegations are reported to them, depending on their roles at the University. In making a

decision about whom to contact for support and information, it is important to understand that most University

employees are not confidential resources, and are therefore obligated to report any information they receive about

Sexual Misconduct to the Title IX Coordinator/Deputy Coordinator. Individuals who have experienced Sexual

Misconduct are encouraged to consider the information in the following sections in choosing whom to contact for

information and support, and are encouraged to ask about a person's ability to maintain confidentiality before offering

any information about alleged incidents.

A. Confidential Communications and Resources

The University recognizes that some individuals may wish to keep their concerns confidential. Confidential

communications are those communications which cannot be disclosed to another person, without the reporter's

consent, except under very limited circumstances such as allegations involving the physical or sexual abuse of a child

(under the age of 18) or vulnerable adult or an imminent threat to the life of any person. If one desires that details of

an incident of Sexual Misconduct be kept confidential, they should speak with a medical professional, a professional

counselor, or minister or other pastoral counselor. These resources include:

• On-campus mental health counselors when serving as a counselor *

Counseling Center

785.594.8409

For Baldwin City campus students, University counselors are available to help free of charge, and can be seen

on an emergency basis.

• University Minister Kevin Hopkins when serving as a minister *

Osborne Chapel lower level

785.594.4553

* On occasion, employees of the counseling office or the campus minister teach for the University. If the report

becomes known to them in their confidential role (counselor or minister), it will remain confidential. However, if the

report becomes known to them in their faculty role, they will be a mandatory reporter to the Title IX Coordinator /

Deputy Coordinator. If you are seeking assistance from them as a confidential resource, you should contact them

through the contact information listed above and should make clear prior to disclosing any information that you are

seeking assistance as a confidential resource.

In addition, complainants may speak on- and off-campus with members of the clergy and chaplains, and off-campus

counselors and medical providers who can maintain confidentiality. Some resources include:

• Sexual Assault and Abuse Care Center Advocate, Counseling Center

785.843.8985

•

Lawrence Memorial Hospital

785.505.5000

A person who speaks to a confidential resource should understand that, if the person does not report the concern to

a non-confidential person at the University, such as one of the University officials designated in section IX(A) Reports

to the University below, the University will be unable to provide certain supportive/interim measures that would

require involvement from the University (such as issuing a no contact directive between affected parties), conduct an

investigation into the particular incident, or pursue disciplinary action. Individuals who first speak with a confidential

resource may later decide to file a complaint with the University or report the incident to local law enforcement.

Confidential resources employed by the University also are obliged to provide a person with information on how to

make a report to the University.

B. Non-Confidential Communications

Non-confidential communications are those communications with any University employee who is not a confidential

resource as identified above. Only confidential resources can offer confidentiality within the above limitations. All

other University employees who become aware of incidents or allegations of Sexual Misconduct have a responsibility

to report the matter to the Title IX Coordinator or Deputy Coordinator. University employees who are not

confidential resources will strive to remind an individual of their reporting obligations before the individual has

disclosed a situation that requires reporting to the Title IX Coordinator or Deputy Coordinator.

Although most University employees cannot promise confidentiality, the University is committed to protecting the

privacy of individuals involved in a report of Sexual Misconduct. Allegations of policy violations will be considered

private and will only be shared with other University employees on a need to know basis, as permitted by law. The

University will keep confidential the identity of any individual who has made a report or filed a complaint alleging a

violation of this Policy, as well as any complainant, respondent, and witness, except as permitted by law or to carry

out the complaint resolution process pursuant to this Policy. The allegations will not be shared with law enforcement

without the consent of the individual who has alleged the Sexual Misconduct, unless the allegations relate to physical

abuse, sexual abuse, or neglect of a child under the age of 18 (see section IX(A)(3) Mandatory Reporting of Child

Abuse below for more information) or unless compelled to do so pursuant to a subpoena or court order.

The University will strive to protect the privacy of all individuals involved in a report of Sexual Misconduct to the

extent possible consistent with the University's legal obligations. However, the University may be required to share

information with individuals or organizations outside the University under reporting or other obligations under

federal and state law, such as reporting of Clery Act crime statistics and mandatory reporting of child abuse and

neglect. In addition, if there is a criminal investigation or civil lawsuit related to the alleged misconduct, the University

may be subject to a subpoena or court order requiring the University to disclose information to members of law

enforcement and/or the parties to a lawsuit. In such cases, personally identifying information will not be reported to

the extent allowed by law and, if reported, affected students will be notified consistent with the University's

responsibilities under the Family Educational Rights and Privacy Act, as allowed by law.

C. Requests for Confidentiality or No Action

When the University receives a report of Sexual Misconduct, it has a legal obligation to respond in a timely and

appropriate manner. Making a report to the University does not require an individual to begin or participate in a

complaint resolution process or to report to local law enforcement. However, based on the information gathered, the

University may determine that it has a responsibility to move forward with a complaint resolution process (even

without the participation of the complainant).

In a situation in which the complainant requests that their name or other identifiable information not be shared with

the respondent, or that no action be taken against the respondent, the University will evaluate the request

considering the following factors:

• the seriousness of the alleged misconduct;

• the respective ages and roles of the complainant and respondent;

• whether there have been other complaints or reports of sexual misconduct against the respondent;

• whether respondent has a history of arrests or records from a prior school indicating a history of Sexual

Misconduct;

• whether the alleged Sexual Misconduct was committed by multiple individuals;

• whether a weapon was involved;

• whether the University possesses other means to obtain relevant evidence of the Sexual Misconduct (e.g.,

security footage, eyewitness, physical evidence);

• whether the report reveals a pattern of perpetration (e.g., via illicit use of drugs or alcohol, at a given

location or by a particular group);

• the extent of any threat to the University community.

The University will take all reasonable steps to respond to the report consistent with the request for confidentiality

or request not to pursue an investigation made by the complainant, however, the scope of the response by the

University may be impacted or limited based on the nature of the complainant’s request. The University will likely be

unable to conduct an investigation into the particular incident or to pursue disciplinary action against the respondent

and also maintain confidentiality.

The University will strive to accommodate the complainant’s request for confidentiality or no action in most cases, to

the extent possible consistent with the University's legal obligations. There may be times when, in order to provide a

safe, non-discriminatory environment for all students and employees, the University may not be able to honor a

complainant's request for confidentiality or no action. The presence of one or more of the factors above could lead

the University to move forward with a complaint resolution process (even without the participation of the

complainant). In this instance, the Title IX Coordinator will inform the complainant about the chosen course of

action, and may, at the complainant’s request, communicate to the respondent that the complainant asked the

University not to investigate and that the University determined it needed to do so. A complainant can choose not to

participate in any complaint resolution process.

In instances where the University moves forward with a complaint resolution process without the participation of the

complainant, the complainant will have the same rights as provided to a complainant under this Policy, even if the

individual did not file a written complaint.

D. Statistical Reporting and Timely Warning

The University is obligated to provide the University community with general information regarding incidents of

sexual violence and other crimes occurring on campus. However, publicly available recordkeeping, including Clery Act

reporting and disclosures such as the annual security report and daily crime log, will not include names or other

information that may personally identify either party, to the extent permitted by law. As required by federal law, the

University includes statistics about certain offenses in its annual security reports and provides those statistics to the

United States Department of Education in a manner that does not include any personally identifying information about

individuals involved in an incident. To ensure that a complainant’s personally identifying information will not be

included in publicly available recordkeeping, the Title IX Coordinator/Deputy Coordinator shall describe the alleged

incidents by removing the complainant’s and respondent’s names and any other identifiers that would enable the

public to identify the complainant or respondent in the context of the incident report.

In addition, the Clery Act requires the University to issue a crime alert (timely warning) to the campus community

about certain reported offenses which may represent a serious or continuing threat to students and employees. The

timely warning may include that an incident has been reported, general information surrounding the incident, and how

incidents of a similar nature might be prevented in the future. The timely warning will not include any identifying

information about the complainant.

In completing recordkeeping and issuing timely warnings, the University will protect a complainant’s confidentiality to

the extent possible even if the complainant does not specifically request confidentiality.

Reports to University confidential resources may be shared to be included in statistics as required by law, but no

identifiable information will be shared.

IX. Immediate and Ongoing Assistance Following an Incident of Sexual

Misconduct

The University will seek to support any person adversely impacted by Sexual Misconduct. Both the University and the

community provide a variety of resources to assist and support individuals who have experienced Sexual Misconduct

or are affected by allegations of Sexual Misconduct. These resources, both immediate and ongoing, are available to all

persons irrespective of their decision to report to the University or to law enforcement.

Support services that may be available include, but are not limited to, connecting the individual with appropriate on-

campus and off-campus counseling, health, mental health, victim advocacy, legal assistance, visa and immigration

assistance, student financial aid, and support services; making changes to academic, living, transportation, and/or

working arrangements; assistance in filing a criminal complaint; and providing information about restraining orders and

other available protections and services. Additional information about ongoing assistance is in section X(E) Supportive

/Interim Measures below. To receive information about obtaining support services, individuals should contact the Title

IX Coordinator or a confidential resource. The University will provide written notification about existing counseling,

health, mental health, victim advocacy, legal assistance, visa and immigration assistance, student financial aid, and other

services available for persons affected by Sexual Misconduct, both within the University and in the community. In

addition, a complete description of and contact information for University and community resources, both

confidential and non-confidential, and additional information regarding what individuals can do if they experience

Sexual Misconduct is provided in the XV. Support Resources section at the end of this Policy and on the University's

website. Individuals who believe they have been subjected to any form of Sexual Misconduct are encouraged to seek

support from these resources.

X. Reporting Sexual Misconduct

A. Reporting to the University

The University urges anyone who experiences or becomes aware of an incident involving Sexual Misconduct to report

the incident to the University. Individuals can expect to have reports of Sexual Misconduct taken seriously by the

University. To report an incident of Sexual Misconduct to the University, contact one of the following:

• Title IX Coordinator

Nicholas Goodman

785.594.4792 – direct work line

[email protected]

Long Student CenterOffice 207

• Deputy Title IX Coordinator

Cathy McDonald

785.594.8362 – direct work line

[email protected]

Constant Hall, Lower Level

Reports can be made by telephone, mail, email, in person, and online at on the University’s Website at

https://cm.maxient.com/reportingform.php?BakerUniv&layout_id=2 or

http://secure.ethicspoint.com/domain/media/en/gui/30199/index.html. Reports may be made at any time, including non-

business hours by phone, email, mail, or the University’s website. Reports can be made anonymously using the

University's online reporting form. Reports to the University should include as much information as possible, including

the names of the complainant, respondent, and other involved individuals, and the date, time, place, and circumstances

of the incidents, to enable the University to respond appropriately.

Upon receiving a report of Sexual Misconduct, the Title IX Coordinator or Deputy Coordinator will promptly contact

the complainant to discuss the availability of supportive measures with or without the filing of a written complaint and

to explain the process of filing a complaint. In addition, when a student or employee reports to the University that

they have been affected by Sexual Assault, Dating Violence, Domestic Violence, or Stalking as defined by this Policy,

whether the offense occurred on or off campus, the University will provide the student or employee with a written

explanation of the student's or employee's rights and options, along with the procedures Complainants should follow.

1. Anonymous Reports

The University will accept anonymous reports of Sexual Misconduct. Reports may be filed anonymously using the

University's online reporting form. The individual making the report is encouraged to provide as much detailed

information as possible to allow the University to investigate the report and respond as appropriate. The University

will likely be limited in its ability to investigate an anonymous report unless sufficient information is furnished to

enable the University to conduct a meaningful investigation.

2. Employee Reporting Obligations

In order to enable the University to respond effectively to incidents and to prevent future instances of Sexual

Misconduct , all University employees who are not confidential resources who obtain or receive information regarding

a possible violation of this Policy must report that information to the Title IX Coordinator (student reports) or

Deputy Coordinator (employee reports). Student employees who receive such information in the course of their

work position or duties also must report the information to the Title IX Coordinator or Deputy Coordinator. Such

report should be made as soon as possible and should include all relevant details needed to assess the situation. This

includes, to the extent known, the names of the complainant, respondent, and others involved in the incident, as well

as relevant facts, including the date, time, and location of any incident.

Employees who receive such reports of Sexual Misconduct should not attempt to "investigate" the allegation or

require the complainant/reporting individual to provide all of the details surrounding the alleged misconduct.

Information that is disclosed to the employee should be provided by the employee to the Title IX Coordinator or

Deputy Coordinator. Upon receiving a report of alleged or possible Sexual Misconduct, the Title IX Coordinator will

evaluate the information received and determine what further preliminary support, resources or other actions should

be taken, consistent with the complaint resolution process and this Policy. Failure of a University employee, including

student workers, to report sexual misconduct to the Title IX Coordinator or Deputy Coordinator may result in

disciplinary action.

University employees who are not confidential resources and receive a report of Sexual Misconduct are required to

forward the report directly to the Title IX Coordinator or Deputy Coordinator and should not share information

about the report with any other individual. If the employee is uncertain whether the information should be reported

to the Title IX Coordinator or Deputy Coordinator, the employee should seek guidance from the Title IX

Coordinator or Deputy Coordinator before providing the Title IX Coordinator with any identifiable information

regarding the report.

3. Mandatory Reporting of Child Abuse

Any University employee becoming aware of the abuse (physical or sexual), neglect, or abandonment of a child under

the age of 18 must report it immediately to the Title IX Coordinator. In addition, under Kansas law, teachers, school

administrators, and other employees of an educational institutions which the child is attending are mandatory

reporters and must also immediately report the suspected abuse or neglect to the department for children and

families or other appropriate state recipient (such as law enforcement). See Kan. Stat. § 38-2223.

B. Reports to Law Enforcement

Some types of Sexual Misconduct prohibited by this Policy are also crimes. Individuals who believe they may have

been subjected to criminal Sexual Misconduct are strongly encouraged to notify local law enforcement authorities. If

the individual requests, campus authorities will assist in notifying law enforcement authorities. The University will

comply with an individual's request for assistance in notifying authorities. Individuals also have the option to decline to

notify such authorities. Individuals may file a criminal complaint and a complaint under this Policy simultaneously.

However, reporting to law enforcement is not necessary for the University to proceed with a complaint resolution

process.

Individuals who would like to report Sexual Misconduct to law enforcement should contact the following:

•

Emergency 911

•

Baldwin City Campus

•

Baldwin City Police Department (BCPD) 785.594.3850

•

Reports can be filed over the phone or in person at 203 1

Street, Baldwin City, Kansas 66006.

•

Meeting with BCPD will include a private interview with an Officer.

C. Protection from Abuse Orders, Protection from Stalking, Sexual Assault, or Human Trafficking

Orders, and University No Contact Directives

Individuals who would like to avoid contact with another individual have several options available to them, including

seeking a protective order from a civil court or requesting a no contact directive from the University.

1. Protection from Abuse Orders and Protection from Stalking, Sexual Assault, or Human Trafficking

Orders

Protection from Abuse Orders and Protection from Stalking, Sexual Assault, or Human Trafficking Orders are legal

orders issued by a state court which forbid someone from making contact with another. Protection from Abuse

Orders protect an individual from an intimate partner or household member and Protection from Stalking, Sexual

Assault, or Human Trafficking Orders protect an individual who has experienced stalking, sexual assault, or human

trafficking. The University does not issue Protection from Abuse Orders or Protection from Stalking, Sexual Assault,

or Human Trafficking Orders, but such orders may be obtained by filing a petition in any district court. The Douglas

County courthouse is located at 1100 Massachusetts Street, Lawrence, KS 66044. Petition forms may be obtained

from the Clerk of District Court or online at https://www.kansasjudicialcouncil.org/legal-forms/protection-orders.

Additional information about obtaining a Protection from Abuse Order or Protection from Stalking, Sexual Assault, or

Human Trafficking Order is available at https://www.kansaslegalservices.org/node/2036/pfa-tips-tricks-part-1-

preparing-your-pfapfs.

2. No Contact Directives

A no contact directive is a University-issued directive that prohibits one or both parties from communication or

contact with another. Generally, no contact directives issued prior to the conclusion of the complaint resolution

process will be mutual and serve as notice to both parties that they must not have verbal, electronic, written, or third

party communication with one another. To request a no contact directive from the University, individuals should

contact the Title IX Coordinator for students or Deputy Coordinator for employees:

The University is responsible for honoring requests for information about available options for protective orders and

no contact orders and has a responsibility to comply with and enforce such orders. To request additional information

about available options for protective orders and no-contact orders, contact the Title IX Coordinator or Deputy

Coordinator. A Protection from Abuse Order and Protection from Stalking, Sexual Assault, or Human Trafficking

Order is enforced by contacting local law enforcement. A University no contact directive is enforced by contacting

Campus Safety or the Title IX Coordinator/Deputy Coordinator. The University will fully cooperate with any

protective order and/or no contact order issued by a criminal, civil, or tribal court.

D. Amnesty

Sometimes individuals are hesitant to report to University officials because they fear that they themselves may be charged with

Policy violations, such as underage drinking at the time of the incident. It is in the best interests of the University Community

that individuals with knowledge of Sexual Misconduct choose to report to University officials. To encourage reporting, Baker

University offers immunity to any individual who reports a violation of this Policy in good faith or who participates in a

complaint resolution process under this Policy from other violations of University Policy (including the University’s drug and

alcohol policy) in which an individual engaged in connection with the alleged incident of Sexual Misconduct, except as outlined

in this section. Amnesty is also extended to respondents and witnesses who participate in the complaint resolution process, in

addition to complainants. Amnesty may not be extended in instances where any individual is harmed by the conduct

constituting a violation of other University policies, where the individual engaging in a violation of another University policy

holds a leadership role on campus, including a leadership role over students or employees, or where an employee is engaging in

a violation of another University policy with a student, in which case the University may still pursue disciplinary action for the

alleged violation of other University policies. When amnesty is provided, the University may still impose counseling, educational

or programming requirements or other prevention measures to assist in avoiding further violations.

E. Emergency Removal

The University reserves the right to remove a student respondent, in whole or in part, from the University’s

education program or activity on an emergency basis. Prior to removing the student respondent on an emergency

basis, the University will undertake an individualized safety and risk analysis and will determine that an immediate

threat to the health or safety of any student or other individual arising from the allegations of Sexual Misconduct

justifies removal. If a student respondent is removed on an emergency basis, the University will provide the student

respondent with notice and an opportunity to challenge the decision immediately following the removal.

F. Administrative Leave

The University reserves the right to place a non-student employee respondent on administrative leave during the pendency of

the complaint resolution process.

G. Obligation to Act in Good Faith

Reports and complaints of alleged Sexual Misconduct should be made only in good faith. Reports and complaints that

are not made in good faith may be considered retaliation under this Policy and/or may violate other University

policies. An allegation that a person has violated the obligation to act in good faith will be handled through the

procedures identified below in section XIII. Complaints of Related Misconduct.

XI. GENERAL PROVISIONS FOR COMPLAINT RESOLUTION PROCESS

The procedures applicable to a complaint alleging a violation of this Policy depend on the particular circumstances of a

case, including the type of Sexual Misconduct that is alleged. The procedures set forth in this section and in section

XI. Procedures for Sexual Misconduct Complaint Resolution Process below will apply to complaints alleging Title IX

Sexual Harassment, Sexual Assault, Domestic Violence, Dating Violence, , or Stalking. The procedures in the Student

Handbook or Employee Handbook will apply to complaints alleging Non-Title IX Sexual Harassment or Sexual

Exploitation. Upon receiving a complaint, the Title IX Coordinator / Deputy Coordinator will make a preliminary

determination of the procedures that will apply to the complaint resolution process, including an initial determination

of whether the complaint will be processed according to the Procedures in this Policy, the Student Handbook, or

Employee Handbook. If the initial determination is that the procedures under this Policy will apply, prior to providing

access to information at the end of the investigation phase, the Title IX Coordinator / Deputy Coordinator will make

a final determination as to the procedures that will apply to the remainder of the complaint resolution process.

If a complaint includes both an allegation Title IX Sexual Harassment, Sexual Assault, Domestic Violence, Dating

Violence, or Stalking and an allegation of Non-Title IX Sexual Harassment or Sexual Exploitation, the University

reserves the right to process the allegations in the same compliant resolution process or to separate the allegations

into separate processes.

For complaints that will be processed pursuant to the procedures in this Policy, the University will promptly and

equitably respond to the complaint in accordance with the provisions and procedures set forth below. The University

will provide a fair and impartial complaint resolution process. A fair process is one that treats the parties equitably,

provides complainant an opportunity to file a complaint alleging a violation of this Policy and an opportunity to

present evidence of the allegations prior to a decision on responsibility, provides respondent notice of the allegations

and an opportunity to respond to and present evidence related to those allegations prior to a decision on

responsibility, and provides both parties an opportunity to challenge the credibility of the other party and any

witnesses prior to a decision on responsibility.

Each complaint resolution process under this Policy will require an objective evaluation of all relevant evidence,

including both inculpatory and exculpatory evidence. Credibility determinations will not be based on a person’s status

as a complainant, respondent, or witness. The burden of proof and the burden of gathering evidence sufficient to

reach a determination regarding responsibility rest on the University and not on the parties. The University will not

require, allow, rely upon, or otherwise use questions or evidence that constitute, or seek disclosure of, information

protected under a legally recognized privilege, unless the person holding such privilege has waived the privilege. The

University will not access, consider, disclose, or otherwise use a party’s records that are made or maintained by a

physician, psychiatrist, psychologist, or other recognized professional or paraprofessional acting in the professional’s

or paraprofessional’s capacity or assisting in that capacity, and which are made and maintained in connection with the

provision of treatment to the party, unless the recipient obtains that party’s voluntary, written consent to do so for a

complaint resolution process.

A. Trained Officials

Each complaint resolution process under this Policy will be conducted by individuals, including coordinators, investigators,

Hearing Panel members, appeal officials, and any person who facilitates an informal resolution process, who do not have a

conflict of interest or bias for or against complainants or respondents generally or for or against the individual complainant or

respondent. In addition, those individuals will receive annual training on the definition of Title IX Sexual Harassment; the scope

of the University’s education program or activity; how to conduct an investigation and complaint resolution process, including

hearings, appeals, and informal resolution processes, as applicable; how to serve impartially, including by avoiding prejudgment

of the facts at interest, conflicts of interest, and bias; issues related to sexual harassment, Sexual Assault, Domestic Violence,

Dating Violence, Stalking; and how to conduct an investigation and decision-making process that protects the safety of all and

promotes accountability. Investigators will receive training on issues of relevance to create an investigator report that fairly

summarizes relevant evidence. Hearing Panel members will receive training on any technology to be used at a live hearing and

issues of relevance of questions and evidence, including when questions and evidence about the complainant’s sexual

predisposition or prior sexual behavior are not relevant. The training is free of bias such as sex stereotypes or generalizations,

promotes impartial investigations and adjudications, and includes the following topics, as applicable: relevant evidence and how

it should be used, proper techniques for questioning witnesses, basic rules for conducting proceedings, avoiding actual or

perceived conflicts of interest, and the University’s policies and procedures.

B. Equal Rights of the Complainant and Respondent

The following principles are applicable to all complaint resolution processes under this Policy. In all Sexual Misconduct

complaint resolution processes under this Policy, the complainant and respondent are entitled to:

•

Respect, sensitivity, and dignity;

•

Appropriate support from the University;

•

Privacy to the extent possible based on applicable law and University policy;

•

Information regarding all applicable policies and procedures;

•

Written explanation of available resources;

•

The right to participate or decline to participate in the complaint resolution process, with the

acknowledgement that not participating, either totally or in part, may or may not prevent the process from

proceeding with the information available;

•

Equitable procedures that provide both parties with a prompt and impartial complaint resolution process

conducted by officials who receive annual training on conduct prohibited by this Policy;

•

Notice of the allegations and defenses and an opportunity to respond;

•

Written notice of the date, time, location, participants, and purpose of all hearings, investigative interviews, or

other meetings at which the party’s participation is invited or expected, with sufficient time for the party to

prepare, to participate;

•

Timely notice of meetings that are part of the complaint resolution process at which the complainant or

respondent may be present;

•

An equal opportunity to identify relevant witnesses and other evidence and to suggest possible topics to be

covered with witnesses during the complaint resolution process;

•

For the complainant, not to be questioned or have evidence considered regarding the complainant's prior

sexual conduct with anyone other than the respondent, unless such questions or evidence are to prove that

someone other than the respondent committed the alleged Sexual Misconduct;

•

The right to appeal the decision and/or the sanctions in certain circumstances, as discussed in section XI(F)(7)

Appeals below;

•

The right to notification, in writing, of the resolution, including the outcome of any appeal;

•

For the complainant, the right to report the incident to law enforcement at any time or to decline to do so;

•

The right to be free from retaliation as defined in this Policy;

• The right to be accompanied to any complaint resolution process meeting or proceeding by the advisor

of their choice, who may be, but is not required to be, an attorney. The University will not limit the

choice or presence of advisor for either the complainant or respondent in any meeting related to the

complaint resolution process. See section X(C) Right to an Advisor below for additional information

and requirements regarding the conduct of advisors.

• An equal opportunity to inspect and review a copy of any evidence obtained as part of the investigation

that is directly related to the allegations raised in a complaint, as set forth in section XI(F)(2) Access to

Information below.

• The right to receive a copy of the investigation report for their review and written response, as set

forth in section XI(F)(2) Access to Information below.

•

A live hearing, at which each party’s advisor may ask the other party and any witnesses all relevant questions

and follow-up questions, as set forth in section XI(F)(3) Live Hearing below.

C. Advisor

The complainant and the respondent in a complaint resolution process under this Policy (both the informal and formal

resolution processes) have the right to be accompanied to meetings by an advisor of their choice, who may be, but is

not required to be, an attorney. Generally, the advisor selected by the complainant or respondent should be free of

conflicts of interest in the complaint resolution process and, if a member of the University community, the advisor

should be free of conflicts in his or her position in the community. An individual has the right to decline a request to

serve as an advisor in the University's complaint resolution process.

Guidelines and requirements for advisors are:

• The purpose of the advisor is to support an individual during the complaint resolution process. An advisor is

permitted to accompany the individual to interviews or other meetings or proceedings throughout the

complaint resolution process. In selecting an advisor, each party should consider the potential advisor's

availability to attend interviews and meetings, which may occur in-person. As a general matter, the

University will not delay its process to accommodate the schedules of advisors.

• Advisors may confer with their advisee, but, with the exception of live hearings (discussed below), advisors

may not actively participate in the complaint resolution process. The advisor may accompany the

complainant or respondent to all meetings relating to the complaint resolution process. The advisor may not

appear in lieu of the complainant or respondent or speak on their behalf in either in-person or written

communications to the University. The advisor may not communicate directly with the investigator(s),

Hearing Panel, appeal officer(s), the Title IX Coordinator / Deputy Coordinator, or any other school official

involved in the complaint resolution process and may not interrupt or otherwise delay the complaint

resolution process.

• At the live hearing, advisors will be permitted to ask the other party and any witnesses all relevant questions

and follow-up questions. Additional information about an advisor’s role at the live hearing is included in

section XI(F)(3) Live Hearing below.

• Advisors will receive a copy of all directly-related evidence, as set forth in section XI(F)(2) Access to

Information below.

• If a party selects an attorney as an advisor, the advisor's participation in the complaint process is in the role

of an advisor and not as an attorney representing a party. The advisor will have access to highly confidential

information and is prohibited from sharing information obtained as an advisor during the complaint process

with anyone, including other individuals who may be part of an attorney-client relationship with the party.

• Parties must notify the Title IX Coordinator / Deputy Coordinator who they have selected as their advisor.

Advisors will be required to sign an Advisor Agreement acknowledging receipt and understanding of these

requirements. Failure to comply with these requirements, including violations of confidentiality, or other

forms of interference with the complaint resolution process by the advisor may result in disqualification of

an advisor. The University reserves the right to dismiss an advisor. Should this occur, the University may, at

the Title IX Coordinator’s / Deputy Coordinator’s discretion, permit the complainant or respondent to

select a new advisor, depending on the circumstances.

• The University will notify a party to a complaint resolution process if another party involved in the complaint

resolution process has obtained an advisor and will indicate whether the other party's advisor is an attorney.

D. Requests for Reasonable Accommodations

Individuals who need a reasonable accommodation should contact the Title IX Coordinator. The University will

consider requests for reasonable accommodations submitted to the Title IX Coordinator on a case-by-case basis.

Accommodations the University may provide include:

• Providing reasonable accommodations as required by law to an individual with a disability who requests an

accommodation necessary to participate in the complaint resolution process.

• Providing an interpreter for individuals who are limited English-language proficient.

E. Supportive/Interim Measures

After receiving a report of alleged Sexual Misconduct, the Title IX Coordinator / Deputy Coordinator will consider

whether supportive/ interim actions, accommodations, or protective measures are reasonably necessary or

appropriate to protect the parties and the broader University community. Such supportive/interim measures will be

available without fee or charge to the complainant, respondent, and others adversely impacted by the complaint

resolution process, if requested and reasonably available. Such measures will be designed to restore or preserve

equal access to the University’s education program or activity without unreasonably burdening the other party,

including measures designed to protect the safety of all parties or the University’s educational environment, or to

deter sexual harassment.

The University will provide written notification to affected individuals about options for, available assistance in, and

how to request changes to academic, living, transportation and working situations, or protective measures. The

University will comply with a student's reasonable request for a living and/or academic situation change following an

alleged incident of Sexual Misconduct. The University will make such accommodations and provide such protective

measures, with or without a complaint, even when an individual asks to keep a reported violation of this Policy

confidential or requests that the University not investigate the matter, and regardless of whether an individual

chooses to report to law enforcement.

Examples of possible supportive/interim measures include, without limitation:

•

Establishing a "no contact" directive prohibiting the parties involved from communicating with each other;

•

Changing an individual's on-campus residency, dining, or transportation arrangements;

•

Special parking arrangements;

•

Assistance in finding alternative housing;

•

Changing an individual's student or employee status or job responsibilities, or location;

•

Changing an individual's work or class schedule;

•

Providing academic accommodations or providing assistance with academic issues;

•

Providing security escorts;

•

Providing a temporary cell phone;

•

Access to counseling and medical services;

•

Making information about protective orders and criminal no contact orders available and providing assistance with

respect to obtaining and enforcing such orders;

•

Assistance in identifying an advocate to help secure additional resources or assistance, including off-campus and

community advocacy, support, and services, legal assistance, visa and immigration assistance, and student financial aid.

The University determines which measures are appropriate for a particular individual on a case-by-case basis. Such measures

will vary based on the particular facts and circumstances, including, but not limited to, the specific need expressed by the

individual, the age of the individuals involved, the severity or pervasiveness of the allegations, any continuing effects on the

individual, whether the complainant and respondent share the same residence hall, dining hall, class, transportation, or job

location, and whether other judicial measures have been taken to protect the complainant. Supportive measures must be the

least restrictive means available to accomplish the support of all parties. The Title IX Coordinator will be responsible for

determining what measures will be put in place. Complainant, respondent, or witnesses may request an appeal review of

supportive measure decisions. Parties may also request revisions to supportive measures if circumstances change in the

subsequent time after the initial supportive measures were issued.

To request an accommodation or interim measure, individuals should contact the Title IX Coordinator or Deputy

Coordinator.

The University will maintain as confidential any accommodations or protective measures provided to an individual, to the

extent that maintaining such confidentiality would not impair the ability of the University to provide the accommodations or

protective measures. The University will only disclose information necessary to provide the accommodations or protective

measures in a timely manner to individuals who need to know the information in order to effectively provide the

accommodations or protective measures. The Title IX Coordinator will determine what information about an individual should

be disclosed and to whom this information will be disclosed based on the facts and circumstances of the specific situation and

the accommodation to be provided. The University will inform the individual before sharing personally identifying information

that the University believes is necessary to provide an accommodation or protective measure. The University will tell the

individual which information will be shared, with whom it will be shared, and why it will be shared.

Additional services are available on campus and/or in the community, as described in the Support Resources section at the end

of this Policy and on the University's website.

Any concern about a violation of a supportive/interim measure should be reported to the Title IX Coordinator or Deputy

Coordinator promptly. Complaints of a violation of a supportive/interim measure will be handled as discussed in section XIII.

Complaints of Related Misconduct below.

F. Non-Participation and Silence

Either party may decline, at any time, to provide information or participate further in the complaint resolution

process. If, at any time during the complaint resolution process, a party decides not to participate, the University may

still proceed with the complaint resolution process and make a determination based upon the information available. If

at any time the complainant declines to participate in the process, the University's ability to meaningfully investigate

and adjudicate a complaint may be limited. In such cases, the University will proceed with the complaint resolution

process, if possible to do so without the complainant’s participation, and will make a determination based upon the

information available. A complainant's silence in response to a respondent's denials or defenses will not necessarily

be viewed as an admission of the denials or defenses but may leave the respondent's denials or defenses undisputed.

Similarly, a respondent's silence in response to a complainant's allegation will not necessarily be viewed as an

admission of the allegation but may leave the complainant's allegations undisputed. Even if a party decides not to

participate or chooses to stop participating at a phase of the process, the party will still be given the option to

participate during additional phases of the process.

If a party is not willing to answer all relevant questions from the other party’s advisor at the live hearing, the Hearing

Panel will not be able rely on any statement of that party in reaching a determination regarding responsibility. The

Hearing Panel, however, will not draw an inference about the determination regarding responsibility based solely on a

party’s absence from the live hearing or refusal to answer cross-examination or other questions. For more

information, see section XI(F)(3) Live Hearings below.

G. Obligation to be Truthful

All parties and witnesses have an obligation to be truthful in this process. Engaging in dishonesty or encouraging

others to engage in dishonesty may be considered retaliation or interference with process under this Policy and/or

violate other University policies. An allegation that a person has violated the obligation to be truthful will be handled

through the procedures identified in section XIII. Complaints of Related Misconduct below.

H. Conflicts of Interest

If a complainant or respondent has any concern that any individual acting for the University under this Policy has a

conflict of interest or bias, for or against complainants or respondents generally or for or against the individual

complainant or respondent, such concern should be reported in writing to the Title IX Coordinator or Deputy

Coordinator. Any concern regarding a conflict of interest or bias must be submitted within two (2) calendar days

after receiving notice of the person's involvement in the process. The Title IX Coordinator will review the concerns

and take appropriate steps to ensure that no conflicts of interest or bias exist on the part of anyone investigating or

adjudicating a complaint under this Policy

If complainant or respondent has any concern that the Title IX Coordinator or Deputy Coordinator has a conflict of

interest or bias, such concern should be reported in writing to President of the University. If the Title IX

Coordinator or Deputy Coordinator has a conflict of interest or bias with respect to a complaint, the President of

the University shall appoint another person to oversee adherence to the Sexual Misconduct Policy with respect to the

complaint at issue.

The parties should be mindful that the University has a small and close-knit campus community. That a party simply

knows an individual acting for the University under this Policy or has had some limited interaction with such individual

generally will not be deemed a disqualifying conflict of interest or bias in most instances. However, the University

encourages the parties to bring any concern of conflict of interest or bias to the Title IX Coordinator's attention for

consideration.

I. Time Frames for Resolution

The University is committed to the prompt and equitable resolution of allegations of Sexual Misconduct. Specific time

frames for each phase of the complaint resolution process under this Policy are set forth in the section XI.

Procedures for Sexual Misconduct Complaint Resolution below. Each phase of the process will generally be as

follows:

• Step 1: Review of complaint and notice of allegations to the parties: ten (10) calendar days

• Step 2: Investigation Process: forty-five (45) calendar days

• Step 3: Review of directly-related evidence and investigator consideration of evidence response statement:

seventeen (17) calendar days

• Step 4: Review of investigation report and submission of written response from the complainant and

respondent: five (5) calendar days

• Step 5: Live Hearing and Determination: twenty-five (25) calendar days

• Step 6: File Appeal: two (2) calendar days from the parties’ receipt of the notice of the determination

• Step 7: Determination of appeal: twenty (20) calendar days from the filing of the appeal

In any Sexual Misconduct complaint resolution process, the process may include additional days between these phases

as the University transitions from one phase to another. The parties will be notified when each listed phase begins

and when it ends. If any transition period will last longer than five (5) calendar days, the parties will be notified of the

delay and the reason for it.

Circumstances may arise that require the extension of time frames based on the complexity of the allegations, the

number of witnesses involved, the availability of the parties involved, the availability of witnesses, the effect of a

concurrent criminal investigation, unsuccessful attempts at informal resolution, any intervening school break, the need

for language assistance or accommodation of disabilities, or other unforeseen circumstance. The above timelines are

intended to provide a guide for the process with the goal of resolving the complaint in a timely manner.

In cases where an incident has also been reported to law enforcement, the University will not delay its investigation

and resolution processes in order to wait for the conclusion of a criminal investigation or proceeding. The University

will, however, comply with requests by law enforcement for cooperation in a criminal investigation. As such, the

University may need to delay temporarily an investigation under this Policy while law enforcement is in the process of

gathering evidence. This process typically takes seven (7) to ten (10) calendar days. Once law enforcement has

completed its gathering of evidence, the University will promptly resume and complete its investigation and resolution

procedures.

To the extent additional time is needed during any of the phases of the process discussed above or further below, the

University will notify all parties of the delay and the reasons for it. When a time frame for a specific phase of the

process, as set forth below, is less than five (5) calendar days, the University may, in its discretion, use business days

to calculate the time frame deadline. Efforts will be made to complete the process in a timely manner balancing

principles of thoroughness, fundamental fairness, and promptness.

Complainants are encouraged to begin the complaint resolution process as soon as possible following an alleged

Sexual Misconduct incident. There is no statute of limitation for reporting prohibited conduct to the University under

this Policy; however, the University's ability to respond, including to conduct an effective investigation if appropriate,

may diminish over time, as evidence may erode, memories may fade, and respondents or witnesses may no longer be

affiliated with the University. If a complaint is brought forward more than four (4) calendar years after an alleged

incident, the University, in its discretion, may decline to process a complaint under these procedures, but reserves

the right to take other administrative action as appropriate depending on the specific circumstances of the complaint,

and will provide reasonably appropriate supportive/interim measures, assist the complainant in identifying external

reporting options, and take reasonable steps to eliminate prohibited conduct, prevent its recurrence, and remedy its

effects. If the respondent is still a member of the University community as a student or employee, the complaint

generally will be processed under these procedures.

J. Presumption of Non-Responsibility

The presumption is that the respondent is not responsible for a policy violation. The respondent is presumed not

responsible until a determination regarding responsibility is made at the conclusion of the complaint resolution

process. The respondent will be deemed responsible for a policy violation only if the appointed Hearing Panel

concludes that there is sufficient evidence, by a "preponderance of evidence," to support a finding that the respondent

more likely than not engaged in Sexual Misconduct.

K. Application of Policy

When the University receives a complaint of a violation of this Policy, the University will generally apply the sexual

misconduct definitions from the policy that was in effect at the time of the alleged misconduct. The complaint

resolution procedures applicable to the complaint will be those in effect at the time that the report or complaint is

made. For cases involving allegations of Title IX Sexual Harassment, the University will apply the definitions from the

policy that is in effect at the time the complaint is made to determine what procedures apply and the definitions from

the policy that was in effect at the time the alleged misconduct occurred to determine whether a policy violation

occurred.

L. Reservation of Flexibility

The procedures set forth in this Policy reflect the University's desire to respond to complaints in good faith and in compliance

with legal requirements. The University recognizes that each case is unique and that circumstances may arise which require that

it reserve some flexibility in responding to the particular circumstances of the matter. The University reserves the right to

modify the procedures or to take other administrative action as appropriate under the circumstances.

In instances where a complaint is made against an individual who is not a student or employee of the University, the University

reserves discretion to use a process or procedures other than those outlined below, as appropriate under the circumstances.

XII. PROCEDURES FOR SEXUAL MISCONDUCT COMPLAINT

RESOLUTION

When the University receives a complaint of a potential Sexual Misconduct Policy violation, the University will

promptly and equitably respond pursuant to the guidelines and procedures set forth below.

As discussed above, different procedures apply to allegations of Sexual Misconduct depending on the particular

circumstances of a case, including the type of Sexual Misconduct that is alleged. Further information is provided

below.

A. Initial Meeting Between Complainant and Title IX Coordinator

In most cases, the first step of the complaint resolution process is a preliminary meeting between the complainant and

the Title IX Coordinator or Deputy Coordinator. The purpose of the preliminary meeting is to allow the Title IX

Coordinator / Deputy Coordinator to gain a basic understanding of the nature and circumstances of the report or

complaint; it is not intended to be an investigation interview.

As part of the initial meeting with the complainant, the Title IX Coordinator will:

• Assess the nature and circumstances of the allegation;

• Address immediate needs of the complainant and the campus;

• Notify the complainant of the right to contact law enforcement and seek medical treatment;

• Notify the complainant of the importance of preservation of evidence;

• Provide the complainant with information about on- and off-campus resources;

• Notify the complainant of available supportive/interim measures with or without filing a complaint;

• Provide the complainant with an explanation of the procedural options, including how to file a complaint (if

the complainant has not already done so) and the complaint resolution process;

• Advise the complainant of the right to have an advisor of choice, as applicable under this Policy;

• Discuss the complainant's expressed preference for the manner of resolution and any barriers to proceeding;

and,

• Explain the University's policy prohibiting retaliation.

All reports and complaints of Sexual Misconduct will be reviewed by the Title IX Coordinator / Deputy Coordinator

to determine the risk of harm to individuals or to the campus community. Steps will be taken to address these risks in

consultation with Campus Safety and appropriate school officials.

If the Title IX Coordinator / Deputy Coordinator determines that the report or complaint, even if substantiated,

would not be a violation of this Policy, they may dismiss the matter or refer it to another applicable disciplinary

procedure. The parties will be notified of that determination and the complainant will be informed of other

procedures for resolving the complaint and of other resources that may be available to the complainant.

B. Complaint and Notice of the Allegations

The filing of a complaint typically begins the complaint resolution process under this Policy. Generally, the

complainant files a complaint with the Title IX Coordinator / Deputy Coordinator. However, in some cases, the

University may move forward with a complaint resolution process even if the complainant chooses not to make or

move forward with a complaint. Generally, the Title IX Coordinator / Deputy Coordinator will make a determination

of whether the University will move forward with a complaint resolution process when the complainant has not filed a

complaint. If the University decides that it has an obligation to move forward with a complaint resolution process, the

Title IX Coordinator / Deputy Coordinator will sign the complaint and the University will notify the complainant

before proceeding. See section VII(C) Requests for Confidentiality or No Action above for more information. The

Title IX Coordinator / Deputy Coordinator signing the complaint does not make the Title IX Coordinator / Deputy

Coordinator a party to the complaint resolution process or adverse to the respondent.

Complaints of Sexual Misconduct should be made through the Title IX Coordinator / Deputy Coordinator.

When the Title IX Coordinator has received a complaint, the Title IX Coordinator / Deputy Coordinator will assess

the complaint to determine if it states any allegations of Sexual Misconduct. If the complaint alleges Sexual

Misconduct, the Title IX Coordinator / Deputy Coordinator will make a preliminary determination of whether the

procedures under this Policy or the procedures in the Student Handbook or Employee Handbook will apply to the

complaint.

If the initial determination is that the complaint will be processed under the procedures in this Policy, the Title IX

Coordinator / Deputy Coordinator will provide a written notice of allegations to the parties who are known. The

written notice will include:

• Notice of the University’s complaint resolution process, including the informal resolution process;

• Notice of the allegations, including the identities of the parties involved in the incident(s), if known, the

conduct allegedly constituting Sexual Misconduct, and the date and location of the alleged incident, if known;

• A statement that the respondent is presumed not responsible for the alleged conduct and a determination

regarding responsibility is made at the conclusion of the complaint resolution process;

• Notice that the parties have the right to an advisor of choice, as applicable under this Policy, who may be,

but is not required to be, an attorney;

• Notice that the parties have the right to inspect and review evidence, as applicable under this Policy; and

• Notice of policy provisions that prohibit knowingly making false statements or knowingly submitting false

information during the complaint resolution process, including in section IX(G) Obligation to Act in Good

Faith and X(G) Obligation to be Truthful above.

If the University moves forward to investigate allegations about the complainant or respondent that are not included

in the notice provided, the notice will be updated to provide notice of the additional allegations to the parties whose

identities are known.

When the Title IX Coordinator / Deputy Coordinator has received a complaint of Sexual Misconduct that will be

processed pursuant to the procedures under this Policy, the Title IX Coordinator / Deputy Coordinator will also

meet with the respondent and will:

• Notify the respondent of the complaint and alleged policy violations;

• Provide the respondent an explanation of the complaint resolution process, including the informal resolution

process;

• Notify the respondent of the importance of preservation of evidence;

• Notify the respondent of any supportive/interim measures that have been put in place that directly relate to

the respondent (i.e., no contact order);

• Notify the respondent of available supportive/interim measures;

• Provide the respondent with information about on- and off-campus resources;

• Advise the respondent of the right to have an advisor of choice, as applicable under this Policy; and

• Explain the University's policy prohibiting retaliation.

This stage of initial review of the complaint by the Title IX Coordinator / Deputy Coordinator and initial notice of

the allegations to the parties generally will take no more than ten (10) calendar days. In some cases, more time may

be required.

C. Investigation of Other University Policy Violations

If a complaint of Sexual Misconduct also implicates alleged violations of other University policies, the Title IX

Coordinator or Deputy Coordinator, in coordination with other appropriate school officials, will evaluate the

allegations to determine whether the investigation of the alleged Sexual Misconduct and the other alleged policy

violations may be appropriately investigated together without unduly delaying the resolution of the Sexual Misconduct

complaint. Where the Title IX Coordinator / Deputy Coordinator, in coordination with other appropriate school

officials, determines that a single investigation is appropriate, the determination of responsibility for each of the

alleged policy violation will be evaluated under the applicable policy. The adjudication may be conducted in

accordance with this Policy or the adjudication of the other policy violation may be conducted separately from the

adjudication of the alleged Sexual Misconduct.

D. Consolidation of Complaints

The University reserves the right to consolidate complaints into one complaint resolution process as to allegations of

Sexual Misconduct against more than one respondent, by more than one complainant against one or more

respondents, or by one party against the other party, where the allegations of Sexual Misconduct arise out of the

same facts or circumstances.

E. Informal Resolution Process

Following a complaint, at any time prior to reaching a determination regarding responsibility, the University may

facilitate an informal resolution process. In cases involving allegations of Sexual Assault, more serious Sexual

Misconduct, or where a staff member is a respondent, informal resolution may not be appropriate and the University

may not approve a request for informal resolution under these circumstances at its discretion; requests for an

informal resolution may also be subject to applicable Federal and Kansas State statutes that may limit or prohibit an

informal outcome where a staff member is a respondent.

If the complainant, the respondent, and the University all agree to pursue an informal resolution, the Title IX

Coordinator / Deputy Coordinator will appoint a person from the Title IX Team separate from the investigator role

to attempt to facilitate a resolution that is agreeable to all parties. The appointed Title IX Team member will not be

an advocate for either the complainant or the respondent in the informal resolution process, but, rather, will aid in

the resolution of the complaint in a non-adversarial manner. Under the informal process, the University will only

conduct such fact-gathering as is useful to resolve the complaint and as is necessary to protect the interests of the

parties, the University, and the campus community.

As part of the informal resolution process, the University will not compel a complainant or respondent to engage in

mediation, to directly confront the other party, or to participate in any particular form of informal resolution.

Participation in the informal resolution process is voluntary, and the complainant and respondent have the option to

discontinue the informal process and request a complaint resolution process at any time prior to reaching an agreed

upon resolution. In addition, the University also always has the discretion to discontinue the informal process and

move forward with a complaint resolution process. If at any point during the informal resolution process prior to

reaching an agreed upon resolution, the complainant or respondent or the University wishes to cease the informal

resolution process and to proceed through the formal resolution process, the informal resolution process will stop

and the formal resolution process outlined below will be followed.

Prior to engaging in an informal resolution process, the University will provide the parties with a written notice

disclosing: the allegations, the requirements of the informal resolution process, including the circumstances under

which the informal resolution process precludes the parties from resuming a complaint arising from the same

allegations, and any consequences resulting from participating in the informal resolution process, including the records

that will be maintained or could be shared. In addition, the University will obtain the parties’ voluntary, written

consent to the informal resolution process.

Any informal resolution must adequately address the concerns of the complainant, as well as the rights of the

respondent and the overall intent of the University to end, remedy, and prevent policy violations. Informal resolution

may involve the imposition of individual and community remedies designed to maximize the complainant's access to

the educational and extracurricular activities of the University. Examples of potential remedies are provided in the

Supportive/Interim Measures section of the Policy. The recommended resolution may also include other institutional

responses, requirements, or sanctions imposed on the respondent.

The informal resolution process ends when a resolution has been reached or when the complainant, the respondent,

or the University terminates the process. A successful informal resolution results in a binding agreement between the

parties. If the parties to the complaint and the University agree in writing to the terms and conditions of a

recommended resolution within five (5) calendar days of the University facilitator presenting the recommended

resolution to the parties, the case will be resolved without further process under this procedure. If all parties to the

complaint and the University do not agree in writing to the terms and conditions of the recommended resolution

within five (5) calendar days of the University facilitator presenting the recommended resolution to the parties, the

complaint will be referred to the formal resolution process.

Appeals are not allowed in cases where all parties have agreed to a voluntary alternative resolution of the matter.

The informal resolution process generally will take no more than fifteen (15) calendar days. In some cases, more time

may be required.

F. Formal Resolution Process

If the complaint is not processed or resolved through the informal resolution process discussed above, the complaint

will be processed according to the formal resolution process outlined below.

1. Investigation

The Title IX Coordinator / Deputy Coordinator will designate one or more investigators to conduct a prompt and

equitable investigation. The parties will receive written notice of the investigator(s) appointed. If any party has a

concern that the investigator(s) has a conflict of interest or bias, the party should report the concern in writing as

indicated in section X(H) Conflicts of Interest above.

The investigator(s) will conduct the investigation in a manner appropriate to the circumstances of the case, which will

typically include audio-recorded interviews with the complainant, the respondent, and any witnesses. The complainant

and respondent will have the opportunity to advise the investigator(s) of any witnesses they believe should be

interviewed, other evidence they believe should be reviewed by the investigator(s), and questions they believe the

investigator(s) should ask the other party or witnesses, including questions challenging credibility. The investigator(s),

in consultation with the Title IX Coordinator / Deputy Coordinator, has (have) discretion to assess the relevancy of

any proposed witnesses, evidence, and questions, and to determine which interviews to conduct, including the

discretion to conduct interviews of individuals not identified by the parties. The investigator(s) may also decline to ask

a question or questions suggested by the parties. The interviews will be supplemented by the gathering of any

physical, documentary, or other evidence, as appropriate and available. The complainant and respondent will be given

equal opportunity to present witnesses they believe should be interviewed and other inculpatory and exculpatory

evidence as part of the investigation. Any witness that a party wishes to call at a hearing must be identified as part of

the investigation process, prior to the issuing of the investigation report.

The parties will be informed of a close of evidence date. The parties must submit any and all information and evidence

they would like considered as part of the investigation by the close of evidence date. After the close of evidence date,

the parties will not be permitted to submit new or additional evidence that existed prior to the close of evidence

date, unless the investigator(s), in consultation with the Title IX Coordinator, determine(s) otherwise.

At the conclusion of the investigation, the investigator(s) generally will compile an investigation report that fairly

summarizes the relevant evidence. The investigation report may consist of any information, documents, data, or

other evidence that will be provided to the Hearing Panel. At the investigator's discretion, such information may

include, as applicable: the complaint; the notice of allegations; any other evidence obtained during the investigation;

and the investigator's report of the investigation. The investigation report will be forwarded to the Title IX

Coordinator / Deputy Coordinator. The Title IX Coordinator / Deputy Coordinator will review the investigation

report and has the discretion to ask the investigator(s) for clarification, additional investigation, and/or to have

information added, removed, or redacted from the investigation report.

The University will strive to complete the initial investigation within forty-five (45) calendar days from the date the

investigator is appointed, but this time frame may be extended depending on the circumstances of each case. The

final investigation report will not be completed until after the review of directly related evidence. See section

XI(F)(2) Access to Information below for more information.

2. Access to Information

As discussed above, prior to providing access to information at the end of the investigation phase, the Title IX

Coordinator / Deputy Coordinator will make a final determination as to the procedures that will apply to the

remainder of the complaint resolution process. If it is determined that the allegations are allegations of Non-Title IX

Sexual Harassment or Sexual Exploitation, the complaint will be referred to the procedures in the Student Handbook

or Employee Handbook. Allegations of Title IX Sexual Harassment, Sexual Assault, Domestic Violence, Dating

Violence, and Stalking will be processed pursuant to the procedures set forth below.

a. Review of Directly Related Evidence

The parties will have an equal opportunity to inspect and review a copy of any evidence obtained as part of the

investigation that is directly related to the allegations raised in the complaint, including evidence upon which the

University does not intend to rely in reaching a determination regarding responsibility and inculpatory and

exculpatory evidence whether obtained from a party or other source. [The Title IX Coordinator / Deputy

Coordinator will send a copy of such evidence to each party and each party’s advisor in electronic format or hard

copy. The parties will have a ten (10) calendar day period to review the evidence and prepare a written response to

the evidence (the “Evidence Response Statement”). Each party’s Evidence Response Statement may not exceed 2,500

words in length. The Evidence Response Statement must be submitted to the Title IX Coordinator / Deputy

Coordinator within the ten (10) calendar day period described above. The Evidence Response Statement may be used

as an opportunity to clarify information contained in the directly related evidence, to present the party’s viewpoint

about whether the evidence directly related to the allegations is relevant and therefore whether it should be included

in the investigation report, and to identify evidence previously provided to the investigator that was not included in

the directly related evidence which the party believes is directly related and relevant. While the parties may be

assisted by their advisors in preparation of the Evidence Response Statement, the Evidence Response Statement must

be submitted by the party, must be the party's own statement, and may not be used to submit the statements of

others on the party's behalf. The parties may not address each other in the Evidence Response Statement.

The parties and parties’ advisors may use the evidence reviewed at this step only for purposes of participating in the

complaint resolution process and are prohibited from disseminating or otherwise sharing the evidence with any other

individual. Prior to being provided the evidence obtained as part of the investigation that is directly related to the

allegations, the parties and parties’ advisors will be required to sign a non-disclosure agreement agreeing to such

terms.

The Title IX Coordinator / Deputy Coordinator will review the parties’ Evidence Response Statements and may

remove or redact any portions of the parties' Evidence Response Statements that exceed the word limit of the

statements as set forth above or that otherwise exceed the permitted scope of information that may be considered in

the complaint resolution process (such as treatment records without consent or information subject to a legal

privilege without a waiver).

The investigator will consider the parties’ Evidence Response Statements prior to completion of the investigation

report.

All the evidence made available for the parties’ review will be available during the hearing.

b. Review of Investigation Report

The Title IX Coordinator / Deputy Coordinator will send a copy of the investigation report to each party and each

party’s advisor in electronic format or hard copy at least ten (10) days prior to the live hearing. The parties will have

a five (5) calendar day period to review the investigation report and prepare a written response to the report (the

“Written Response Statement”). Each party’s Written Response Statement may not exceed 2,500 words in length.

The Written Response Statement must be submitted to the Title IX Coordinator / Deputy Coordinator within the

five (5) calendar day period described above. The Written Response Statement may be used as an opportunity to

clarify points in the investigation report, identify information previously given to the investigator(s) that is not

included in the investigation report which the party believes should have been included, or raise other concerns

regarding the evidence. The Written Response Statements may include an impact statement as well. While the

parties may be assisted by their advisors in preparation of the Written Response Statement, the Written Response

Statement must be submitted by the party, must be the party's own statement, and may not be used to submit the

statements of others on the party's behalf. The parties may not address each other in the Written Response

Statement.

The parties and parties’ advisors may use the investigation report only for purposes of participating in the complaint

resolution process and are prohibited from disseminating or otherwise sharing the investigation report with any other

individual. Prior to being provided the investigation report, the parties and parties’ advisors will be required to sign a

non-disclosure agreement agreeing to such terms. [

The Title IX Coordinator / Deputy Coordinator will review the parties’ Written Response Statements. Based on the

statements, the Title IX Coordinator / Deputy Coordinator has the discretion to ask the investigator(s) for

clarification, additional investigation, and/or to have information added, removed or redacted from the investigation

report. In addition, the Title IX Coordinator / Deputy Coordinator may remove or redact any portions of the parties'

Written Response Statements that exceed the word limits of the statements as set forth above or that otherwise

exceed the permitted scope of information that may be considered in the complaint resolution process (such as

treatment records without consent, information subject to a legal privilege without a waiver, or evidence relating to

the complainant's prior sexual history if an exception does not apply).

3. Live Hearing

Upon completion of the investigation and access to information phases, the Title IX Coordinator / Deputy

Coordinator will compile the adjudication file which will be shared with the Hearing Panel. The parties will be given

access to any information that is included in the adjudication file to the extent that it includes additional information

that the parties did not review as part of the access to information step discussed above in section XI(F)(2) Access to

Information.

The matter will be submitted to a Hearing Panel to hold a live hearing and to make a determination regarding

responsibility and, if appropriate, sanctions. The Hearing Panel will conduct a prompt and equitable live hearing.

a. Appointment of the Hearing Panel

The Title IX Coordinator / Deputy Coordinator will designate a panel of three adjudicators to serve as the Hearing

Panel. One of the appointed adjudicators will serve as the chair of the Hearing Panel. Generally, the Hearing Panel

may include faculty, staff, administrators, or outside parties with specific Title IX expertise. The University reserves

the right to appoint any trained individuals who are without conflict or bias to the Hearing Panel. The Hearing Panel

will not include the Title IX Coordinator / Deputy Coordinator or the investigator from the same matter. If any

party has a concern that a member of the Hearing Panel has a conflict of interest or bias, the party should report the

concern in writing as indicated in section X(H) Conflicts of Interest above.

b. Live Hearing

At the live hearing, each party’s advisor will be permitted to another party and any witnesses all relevant questions

and follow-up questions, including those challenging credibility. In lieu of an advisor asking questions, the party may

instead elect to submit questions to the decisionmaker to ask other parties or witness for the duration of the hearing.

Such questions will be conducted directly, orally, and in real time by the party’s advisor and will never be conducted

by a party personally. Only relevant cross-examination and other questions may be asked of a party or witness.

Before a complainant, respondent, or witness answers a question at the hearing, the Hearing Panel and decisionmaker

must first determine whether the question is relevant and explain any decision to exclude a question as not relevant.

Questions and evidence about the complainant’s sexual predisposition or prior sexual behavior are not relevant,

unless such questions and evidence about the complainant’s prior sexual behavior are offered to prove that someone

other than the respondent committed the conduct alleged by the complainant in the complaint, or if the questions and

evidence concern specific incidents of the complainant’s prior sexual behavior with respect to the respondent and are

offered to prove consent.

The party and the witness may choose not to answer any relevant question from the other party’s advisor. The

Hearing Panel may rely on any statement of that party or witness without the cross-examination or question

answering in reaching a determination regarding responsibility. The Hearing Panel will not draw an inference about

the determination regarding responsibility based solely on a party’s or witness’s absence from the live hearing or

refusal to answer cross-examination or other questions. The decisionmaker may also ask direct questions of any party

or witness.

All evidence obtained as part of the investigation that is directly related to the allegations raised in the complaint will

be made available at the hearing.

The hearing will generally be held by video-conference with the parties, witnesses, and Hearing Panel located in

separate locations and technology enabling the Hearing Panel and parties to simultaneously see and hear the party or

the witness answering questions. The University reserves the right to determine that a hearing will instead be

conducted with all participants, including the parties, witnesses, and the Hearing Panel physically present in the same

location. In the event that the live hearing is held with the participants in the same location, at the request of either

party, the University will provide for the parties to be located in separate rooms with technology enabling the

Hearing Panel and parties to simultaneously see and hear the party or witness answering questions.

The University will create an audio or audiovisual recording, or transcript, of any live hearing and, upon request, will

make it available to the parties for inspection and review. The parties will not receive a copy of the audio or

audiovisual recording or transcript. Instead, access to the audio or audiovisual recording or transcript will generally

be provided during normal business hours in a designated on-campus location. The audio or audiovisual recording or

transcript cannot be removed from that location, nor can duplications be made.

c. University Appointed Advisors

If a party does not have an advisor present at the live hearing, the University will provide an advisor to the party,

without fee or charge to that party, to conduct cross-examination on behalf of that party. If a party will not have an

advisor present at the hearing, the party must inform the Title IX Coordinator / Deputy Coordinator at least three

(3) calendar days prior to the live hearing so that the University may appoint an advisor for the hearing. The

appointed advisor’s role will be limited to relaying the party’s questions to be asked of other parties and witnesses.

The appointed advisor shall not perform any function beyond relaying the party’s desired questions. The University

reserves the right to appoint any individual as the University deems appropriate to act as an advisor at a live hearing.

The University’s appointment of an advisor is final and a party who refuses to work with an appointed advisor at the

live hearing will forfeit his or her right to conduct cross-examination or other questioning at the hearing.

d. Live Hearing Procedures

Additional information about live hearings is available upon request from the Title IX Coordinator / Deputy

Coordinator.

e. Decision-Making Process

The presumption is that the respondent is not responsible for a policy violation. The respondent will be deemed

responsible for a policy violation only if the Hearing Panel concludes that there is sufficient evidence as determined by

the “preponderance of evidence” to support a finding that the respondent engaged in Sexual Misconduct. If the

Hearing Panel determines that the respondent is responsible for a policy violation, the Hearing Panel will then

determine what sanctions and remedies are warranted.

As discussed above, if a party or witness does not submit to cross-examination at the live hearing, the Hearing Panel

will not rely on any statement of that party or witness in reaching a determination regarding responsibility. The

Hearing Panel, however, will not draw an inference about the determination regarding responsibility based solely on a

party’s or witness’s absence from the live hearing or refusal to answer cross-examination or other questions.

When a respondent is found not responsible for a Policy violation, but nevertheless is found to have engaged in

inappropriate conduct—for example, inappropriate remarks that do not rise to the level of a violation of this Policy—

the University may, in its discretion, require the respondent to receive appropriate education, training, or other

sanctions as deemed appropriate under the Student Code of Conduct. The University may also recommend

counseling or other support services for the complainant or respondent.

4. Sanctions and Remedies

The decisionmaker will consider the recommendation of the Hearing Panel and will impose sanctions and/or remedies

as necessary to end the misconduct, prevent its recurrence, and address its effects. If any party has a concern that the

decisionmaker to determine sanctions has a conflict of interest or bias, the party should report the concern in writing

as indicated in section X(H) Conflicts of Interest above.

The University reserves the right to take whatever measures it deems necessary in response to an allegation of Sexual

Misconduct in order to protect the rights and personal safety of the complainant, students, faculty, staff, and other

University community members. These measures may be both remedial (designed to address a complainant's safety

and well-being and continued access to educational or workplace opportunities) or sanctions (involving action against

a respondent). Not all forms of Sexual Misconduct will be deemed to be equally serious offenses, and the University

reserves the right to impose different sanctions, ranging from verbal warning to expulsion or termination, depending

on the severity of the offense. The University also reserves the right to impose different sanctions if the respondent

has been found responsible for a violation of University policy previously or found responsible for other non-Title IX

violations related to the incident.

Individuals who are found responsible under this Policy may face sanctions as appropriate for students, employees,

visitors, or others, including, but not limited to the following sanctions. Each of these sanctions and other sanctions

may be imposed alone or in combination for a respondent found responsible for Sexual Misconduct:

• Required education or training;

• Probation;

• Warnings;

• Loss of privileges;

• Fines;

• Restitution;

• Behavioral contracts;

• Community service hours;

• Campus housing suspension, ranging from 2 weeks to 5 years, with reinstatement requirements that could

include behavioral contracts, required assessment or education, demonstrated rehabilitation;

• Conditions upon the individual's presence on campus or at University events;

• Temporary or permanent restricted access to areas of campus, and campus events, activities, organizations,

or courses;

• Conditions upon presence on campus or at University events;

• No trespass or no-contact orders;

• Removal or non-renewal of scholarships or honors;

• Suspension from the University, ranging from 2 weeks to 5 years, with reinstatement requirements that

could include behavioral contracts, required assessment or education, demonstrated rehabilitation, and

conditions upon the individual's presence on campus or at University events;

• Expulsion from the University;

• Revocation of admission to the University;

• Loss of salary or benefit such as sabbatical or research or travel funding;

• Suspension of promotion and salary increases, ranging from 2 weeks to 5 years, with reinstatement

requirements that could include behavioral contracts, required assessment or education, demonstrated

rehabilitation, and conditions upon the individual's presence on campus or at University events;

• Suspension or withdrawal of faculty privileges, ranging from 2 weeks to 5 years, with reinstatement

requirements that could include behavioral contracts, required assessment or education, demonstrated

rehabilitation, and conditions upon the individual's presence on campus or at University events;

• Transfer or change of job or responsibilities;

• Reassignment or removal from an elected or appointed position;

• Formal censure for faculty through the American Association of University Professors (AAUP);

• Revocation of tenure status for faculty;

• Written reprimand or demotion; and/or

• Termination of employment.

When an investigation reveals that a campus organization (such as a student club, athletic team, campus academic

department, or staff/faculty committee) has committed or promoted behavior involving Sexual Misconduct, the

organization may be sanctioned. Sanctions to the organization may include, but are not limited to, loss of University

privileges (including, but not limited to, prohibition on the organization's participation in certain activities and the use

of University facilities), educational requirements for organization members, required additional oversight of

organization activities, temporary loss of funding and/or loss of recognition by the University, and permanent loss of

organization recognition, in addition to individual members of the organization who are determined responsible for a

Policy violation being subject to the sanctions listed above. All campus organizations/departments are responsible for

the actions of its members when they are operating on behalf of the organization/department.

Remedies for the complainant are designed to restore or preserve equal access to the University’s education program

or activity. Remedies need not be non-disciplinary or non-punitive and need not avoid burdening the respondent.

Remedies, accommodations, and protective measures for the complainant include implementing or extending all or

some of the following actions, without limitation:

• A mutual or one-sided no contact order;

• Prohibiting the respondent from being on University property;

• Prohibiting the respondent from participating in University-sponsored events;

• Changing an individual's on-campus residency, dining, or transportation arrangements, or prohibiting an

individual from residing in a University residence;

• Special parking arrangements;

• Assistance in finding alternative housing;

• Changing an individual's student or employee status or job responsibilities;

• Changing an individual's work or class schedule;

• Providing academic accommodations or providing assistance with academic issues;

• Providing security escorts;

• Providing a temporary cell phone;

• Access to counseling and medical services;

• Making information about protective orders and criminal no-contact orders available to a complainant;

and/or

• Assistance identifying an advocate to help secure additional resources or assistance, including on campus and

off-campus resources, and community advocacy, support, and services.

Remedies designed to address the University community include increased monitoring, supervision, and/or security at

locations or in connection with activities where the prohibited conduct occurred or is likely to reoccur and targeted

or broad-based educational programming or training for relevant persons or groups.

The Title IX Coordinator / Deputy Coordinator is responsible for effective implementation of any remedies.

Any concern about a violation of an imposed sanction should be reported to the Title IX Coordinator / Deputy

Coordinator.

5. Notice of Determination

The complainant and respondent will simultaneously receive a written notice of the determination of the complaint.

Prior to being provided the notice of determination, the parties and parties’ advisors will be required to sign a non-

disclosure agreement. The parties and parties’ advisors are prohibited from disseminating or otherwise sharing the

notice of determination with any other individual, except as permitted in the non-disclosure agreement.

The written notice will include the allegations potentially constituting Sexual Misconduct, a description of the

procedural steps taken from the receipt of the complaint through the determination (including any notifications to the

parties, interviews with the parties and witnesses, site visits, methods used to gather other evidence, and hearings

held), findings of fact supporting the determination, conclusions regarding the application of the University’s policy to

the facts, the determination regarding responsibility as to each allegation, any imposition of sanctions, whether

remedies designed to restore or preserve equal access to the education program or activity will be provided to the

complainant, and the rationales for the determination and sanctions (including how the evidence was weighed, how

the information supports the result, and the standard of evidence applied). The written notice will also include

information about the procedures and permissible bases for appeal, as set forth below, and when the result becomes

final. In addition, the written notice will include any other steps the University has taken to eliminate the conduct and

prevent its recurrence.

The written notice of determination will generally be received within twenty-five (25) calendar days from the date the

live hearing concluded. In some cases, more time may be required.

The determination of the Hearing Panel may be appealed as provided below. In the event that no appeal is filed within

the time periods prescribed below, the decision will be final and the sanctions, if any, will be effective.

6. Dismissal of Complaint Prior to the Live Hearing

If the allegations in a complaint are initially included in the notice of allegations as allegations of Title IX Sexual

Harassment, but facts are gathered during the course of the complaint resolution process that indicate that the

alleged conduct does not meet the definition of Title IX Sexual Harassment under this policy, the University will

dismiss the complaint as to those allegations. Even if a complaint or any allegations of Title IX Sexual Harassment are

dismissed, the University reserves the right to move forward with a complaint resolution process using the

procedures in this Policy or other procedures in the Student or Employee Handbooks, as applicable.

In cases involving allegations of any Sexual Misconduct, the University may, at its discretion, dismiss the case prior to

the live hearing in certain circumstances. Circumstances that may lead to dismissal prior to the live hearing include,

but are not limited to: the complainant notifies the Title IX Coordinator / Deputy Coordinator in writing that the

complainant would like to withdraw the complaint or any allegations therein, the respondent is no longer enrolled or

employed by the University, or specific circumstances prevent the University from gathering evidence sufficient to

reach a determination as to the complaint or allegations therein.

If the University dismisses a complaint, the University will promptly send written notice of the dismissal and the

reasons for the dismissal simultaneously to the parties. A dismissal of a complaint may be appealed as provided

below.

7. Appeals

The parties may appeal a decision to dismiss a complaint or any allegations therein, as discussed above in section

XI(F)(6) Dismissal of Complaint Prior to the Live Hearing. The parties may also appeal the Hearing Panel’s decision

regarding responsibility. The right of appeal is available to all parties regardless of their participation in the

investigation or hearing.

Grounds for appeals are as follows:

• Procedural irregularity that affected the outcome of the matter;

• New evidence that was not reasonably available at the time of the determination regarding responsibility or

dismissal was made, that could affect the outcome of the matter;

• The Title IX Coordinator/Deputy Coordinator, investigator(s), or Hearing Panel had a conflict of interest or

bias for or against complainants or respondents generally or the individual complainant or respondent that

affected the outcome of the matter.

a. Submitting an Appeal

A party may request an appeal by submitting a written appeal statement, not to exceed 2,000 words, challenging the

outcome of the complaint resolution process. The written appeal statement must explain which of the grounds above

the party is invoking for the appeal and must be received by the Title IX Coordinator / Deputy Coordinator within

two (2) calendar days following the date that the notice of determination was sent to the complainant and

respondent. While the parties may be assisted by their advisors in preparation of the appeal, the appeal statement

must be submitted by the party, must be the party's own statement, and may not be used to submit the statements of

others on the party's behalf. Failure to file a timely appeal constitutes a waiver of any right to an appeal.

The Title IX Coordinator / Deputy Coordinator will review the appeal statement to determine whether the appeal

states a permissible ground for appeal (as set forth above), such that the appeal will be considered. The Title IX

Coordinator / Deputy Coordinator may remove or redact any portions of the appeal statement that exceed the word

limit or that otherwise exceed the scope of information that may be considered in the complaint resolution process

(such as treatment records without consent, information subject to a legal privilege without a waiver, or evidence

relating to the complainant's prior sexual history if an exception does not apply).

If the Title IX Coordinator / Deputy Coordinator determines that the appeal states a permissible ground for appeal,

the non-appealing party will be notified of the appeal and provided an opportunity to review the appeal statement and

submit a written response in support of the outcome. Any written response from the non-appealing party in support

of the outcome must not to exceed 2,000 words and must be submitted to the Title IX Coordinator / Deputy

Coordinator within two (2) calendar days of receiving notice of the appeal. While the party may be assisted by their

advisors in preparation of the responsive appeal statement, the responsive appeal statement must be submitted by the

party, must be the party’s own statement, and may not be used to submit the statements of others on the party’s

behalf.

The Title IX Coordinator / Deputy Coordinator will review any responsive appeal statement and may remove or

redact any portions of the statement that exceed the word limit or that otherwise exceed the scope of information

that may be considered in the complaint resolution process (such as treatment records without consent, information

subject to a legal privilege without a waiver, or evidence relating to the complainant's prior sexual history if an

exception does not apply).

The Title IX Coordinator / Deputy Coordinator generally will compile an appeal file, which may consist of any

information, documents, or other evidence that is provided to the appeal officers. Such information may include, the

written appeal statement, the responsive appeal statement, the notice of determination, the adjudication file in its

entirety or in part, any previously undiscovered evidence (if discovery of new evidence is a ground for the appeal),

and any other information determined to be necessary for the appeal officer’s decision, at the discretion of the Title

IX Coordinator / Deputy Coordinator.

The appeal file will be made available for review by the complainant and respondent. The parties will not receive

copies of the appeal file. Instead, the Title IX Coordinator / Deputy Coordinator will provide a two (2) calendar day

period for the complainant and respondent to have access to review the appeal file and such access generally will be

provided during normal business hours in a designated on-campus location. The appeal file cannot be removed from

that location, nor can copies be made or pictures taken of the contents.

The parties and parties’ advisors may use the appeal file reviewed at this step and any additional information reviewed

during the consideration of the appeal (see below), only for purposes of participating in the complaint resolution

process and are prohibited from disseminating or otherwise sharing the appeal file or additional information with any

other individual. Prior to being provided access to the appeal file or any additional information, the parties and

parties’ advisors will be required to sign a non-disclosure agreement agreeing to such terms.

Appeals will be considered by an appeal officer designated by the Title IX Coordinator / Deputy Coordinator.

Generally, the appeal officer will be an executive officer of the University. However, the University reserves the right

to appoint any trained appeal officer who is free of conflict of interest or bias. The parties will receive written notice

of the appeal officer appointed. If any party has a concern that an appeal officer has a conflict of interest, the party

should report the concern in writing as indicated in the section X(H) Conflicts of Interest above.

b. Consideration of Appeal

The appeal officer will not rehear the case, but will review the appeal file and consider whether it is more likely than

not that the above-listed grounds for appeal have been satisfied. The appeal officer may, in their discretion, seek

additional information from the Title IX Coordinator / Deputy Coordinator, investigator, or another appropriate

individual. If the appeal officer receives any additional information, the parties shall have an opportunity to review the

additional information.

The appeal officer has the authority to affirm the findings or remand the findings for reconsideration. If the appeal

officer determines there is sufficient evidence to conclude that it is more likely than not that one of the above

grounds for appeal is satisfied, the matter will generally be remanded for further investigation and/or deliberations by

the Hearing Panel, and/or an additional live hearing, as determined by the appeal officer.

If remanded, the appeal officer, in consultation with the Title IX Coordinator / Deputy Coordinator, will determine

whether the matter should be remanded to the original Hearing Panel or whether new Hearing panel should review

the matter. The appeal officer may not change the Hearing Panel’s determination of whether the respondent was

responsible or not responsible for a Policy violation. Only the Hearing Panel reviewing the matter on remand from an

appeal may change the determination of the original Hearing Panel of whether the respondent was responsible or not

responsible for a Policy violation. If the reasons for remand relate to the investigation or warrant additional

investigation, the appeal officer, in consultation with the Title IX Coordinator / Deputy Coordinator, will determine

whether the matter should be remanded to the previous investigator(s) or whether a new investigator(s) should be

appointed.

Upon remand, the investigator(s) and Hearing Panel shall utilize the same process as required for all complaint

processes under this Policy. If the matter is remanded, the determination made on remand will be appealable under

the procedures discussed in this Section.

If the appeal officer determines there is insufficient evidence to conclude that it is more likely than not that one or

more grounds for appeal have been satisfied, the appeal officer will dismiss the appeal. This dismissal decision is final

and is not appealable. If the appeal officer dismisses the appeal, the sanctions will be effective on the date the appeal

officer’s decision is provided to the parties.

The appeal officer will simultaneously issue a written decision to the parties describing the result of the appeal and

the appeal officer’s rationale for the result. The University will strive to complete the appeal within twenty (20)

calendar days following the appeal officer’s receipt of the appeal file from the Title IX Coordinator / Deputy

Coordinator; however, in some cases, more time may be required.

XIII. RECORDKEEPING RELATING TO SEXUAL MISCONDUCT

The Title IX Coordinator or Deputy Coordinator, in coordination with other appropriate University officials, is

responsible for maintaining records relating to Sexual Misconduct reports and complaints. The Title IX Coordinator /

Deputy Coordinator will maintain records of all incidents reported and all complaints made under this Policy, as well

as their outcomes in order to track patterns and systemic concerns.

When a complaint is pending, each official having a role in the complaint resolution process is responsible for handling

records appropriate to their role. When the process is complete, the official records relating to the complaint will be

provided to the Title IX Coordinator / Deputy Coordinator, who will maintain such records in accordance with the

University's record retention requirements and applicable law. Records related to Sexual Misconduct reports and

complaints will be treated as confidential and shared only on a need-to-know basis, as required by law, or to conduct

a complaint resolution process.

The Title IX Coordinator / Deputy Coordinator will maintain, for at least 7 years, records of: each sexual harassment

investigation (including any determination regarding responsibility, recording/transcript of the hearing, disciplinary

sanctions imposed, and remedies provided); any appeal and its result; any informal resolution and results; all training

materials for the Title IX team; actions taken in response to a report or complaint (including supportive measures);

the basis for not providing supportive measures to the complainant or respondent if applicable; and documentation

that the University took measures designed to restore or preserve equal access to the education program or activity.

XIV. COMPLAINTS OF RELATED MISCONDUCT

Any complaint relating to retaliation or interference with process in violation of this Policy, violations of

supportive/interim measures, violation of the obligation to act in good faith, violation of the obligation to be truthful,

violations of sanctions, or violations of a non-disclosure agreement should be reported promptly to the Title IX

Coordinator for student matters or the Deputy Coordinator for employee matters. The University will provide a

prompt and equitable process for the resolution of such complaints. The University will take appropriate action

against any individual who retaliates against another person or interferes with a process in violation of this Policy or

who violates supportive/interim measures, the obligation to act in good faith, the obligation to be truthful, sanctions,

or a non-disclosure agreement.

When the University receives a complaint of retaliation or interference with process or of violations of

supportive/interim measures, the obligation to act in good faith, the obligation to be truthful, sanctions, or a non-

disclosure agreement, the Title IX Coordinator / Deputy Coordinator may exercise discretion to determine an

appropriate responsive process based on the facts and circumstances. At the discretion of the Title IX Coordinator

or Deputy Coordinator, options for resolution include, but are not limited to, informal discussions and resolution

facilitated by the Title IX Coordinator / Deputy Coordinator, investigation and/or determination by the Title IX

Coordinator / Deputy Coordinator, or assignment of a designated individual to investigate the complaint and/or

determine an appropriate response. This process will be separate and distinct from the Complaint Procedures

outlined above for addressing Sexual Misconduct complaints. The Title IX Coordinator / Deputy Coordinator will

document the complaint received, the process used, and the outcome. The University will notify the parties of the

outcome of the complaint. In instances where the outcome of the process results in a suspension longer than one

semester, expulsion, or termination of employment, the impacted individual may appeal the decision in accordance

with the appeal rights as set forth in this Policy.

XV. ALTERNATIVE PROCEDURES

Nothing in this Policy is intended to interfere with the right of any individual to pursue other avenues of recourse

which may include, but are not limited to, filing a complaint with the United States Department of Education's Office

for Civil Rights (OCR). The OCR office for institutions located in Kansas is:

Office of Civil Rights

U.S. Department of Education

8930 Ward Parkway, Suite 2037

Kansas City, MO 64114-3302

816.268.0550

OCR.KansasCity@ed.gov

XVI. SUPPORT RESOURCES

Emergency 911

Baldwin City Campus

•

Assistant Dean of Students, Title IX Coordinator, 207 Long Student Union 785.594.4792

•

Chief Human Resources Officer, Deputy Title IX Coordinator, Constant Hall 785-594-8362

•

Counseling Center 785.594.8409

•

University Minister, Osborne Chapel lower level 785.594.4553

•

Sexual Assault and Abuse Care Center Advocate, Counseling Center 785.843.8985

•

Baldwin City Police Department 785.594.3850

•

Campus Safety 785.594.8430

•

Sexual Assault and Abuse Care Center, Lawrence 785.843.8985

•

Lawrence Memorial Hospital 785.505.5000

State Resources

•

For a listing of Kansas City hospitals specializing in Sexual Assault Nurse Exam or Forensic Evidence Collection,

please visit http://mocsa.org/need-help/sexual-assault.

•

The Kansas Crisis Hotline is a toll-free, 24-hour statewide hotline linking victims of Domestic Violence and

Sexual Assault to local services. The Kansas Crisis Hotline 1.888.363.2287, http://www.kcsdv.org/find-help/in-

kansas/dv-sa-services.html.

National Resources

•

National Domestic Violence Hotline. Trained advocates are available 24/7 to talk confidentially about individuals

experiencing Domestic Violence, seeking resources or information, or questioning unhealthy aspects of their relationship.

o http://www.thehotline.org/

o 1.800.799.7233

o TTY: 1.800.787.3224

•

National Suicide Prevention Hotline. Skilled, trained counselors are available 24/7 to listen to your problems and help

you connect with mental health services in your area. Calls are confidential and free.

o http://www.suicidepreventionlifeline.org/

o 988 or 1.800.273.8255 or 1.800.784.2433

•

National Hopeline (if despondent). Calls are connected to certified crisis center nearest to the caller’s location. Staff

and volunteers are trained and certified in crisis intervention.

o http://www.hopeline.com/ or http://www.hopeline.com/gethelpnow.html

o 1.800.442.4673 or 1.800.442.HOPE

•

Rape, Abuse & Incest National Network (RAINN). Calls are completely confidential. Trained counselors provide

support for rape, Sexual Assault, and incest Complainants.

o https://rainn.org/get.help/national.sexual.assault.hotline

o https://ohl.rainn.org/online/ (online hotline)

1.800.656.HOPE or 1.800.656.4673

EVIDENCE

PRESERVING EVIDENCE

Evidence of a Sexual Assault and the attacker’s identity may be left on the Complainant’s body. Therefore, do not wash in any

way until you have been examined at a hospital emergency room. Complainants of Sexual Assault should go in for the exam as

quickly as possible because the evidence deteriorates quickly and may be important in proving the assault in criminal

proceedings. Hospital staff is trained to collect forensic evidence, check for injuries and deal with the possibility of exposure to

sexually transmitted diseases. A Sexual Assault nurse examiner (SANE) is a hospital staff member who handles Sexual Assault

and is specifically trained to: provide comprehensive care to Sexual Assault survivors; demonstrate competence in conducting a

forensic examination; have the ability to testify as an expert witness; and show compassion and sensitivity to survivors of Sexual

Assault.

RECOMMENDED CARE PROCEDURES

RECOMMENDED PROCEDURE TO TAKE IF YOU ARE A VICTIM OF RELATIONSHIP OR DOMESTIC VIOLENCE

If you are in immediate danger, call 911 for help

Contact the Dean of Students or Title IX Coordinator for support, or to file a complaint against the

perpetrator

Contact law enforcement (not required)

Devise a safety plan and notify friends and family members of your safety plan

Seek medical treatment if you have been physically hurt by the other person

Seek counseling services which can provide resources and support regarding how to handle relationships that

involve violence

RECOMMENDED PROCEDURES TO TAKE AFTER A SEXUAL ASSAULT

If you are in immediate danger, call 911 for help

Immediate medical attention is recommended to treat any injuries that may have been sustained, including any

possible sexually transmitted infection, and to collect or establish information related to the rape or assault.

Immediate medical needs can be taken care of by a hospital. University officials may accompany the person, at

his or her request or consent, and render whatever assistance needed.

Seek counseling services which can provide resources and support regarding Sexual Assault

At the Baldwin City campus, counseling for both a person who has been affected by Sexual Assault and those

accused may be provided by the Baker Counseling Center staff or those who are in a position to assist. In the

event that long-term assistance is necessary, referrals to the appropriate outside resources may be made.

Contact law enforcement (not required)

Contact the Dean of Students for support, or to file a complaint against the perpetrator

RECOMMENDED PROCEDURES TO TAKE IF YOU ARE BEING STALKED

If you are in immediate danger, call 911 for help

Clearly communicate an unwillingness to engage in further contact with the stalker

Set firm personal boundaries with the person engaging in the stalking behavior

If you are not comfortable with face-to-face interaction with the stalker, write a letter to the person

Keep a journal of all contacts that the stalker has made with you and keep records of other interactions

Devise a safety plan and let your friends, family, or others know about it

Contact the Dean of Students for support, or to file a complaint against the perpetrator

Contact law enforcement (not required)

Seek medical treatment if you have been physically hurt by the other person

Seek counseling services which can provide resources and support regarding how to handle Stalking

RISK REDUCTION TIPS

Risk reduction tips can often take a victim-blaming tone, even unintentionally. With no intention to victim-blame, and with

recognition that only those who commit sexual violence are responsible for those actions, these suggestions may nevertheless

help you to reduce your risk of experiencing a nonconsensual sexual act. Suggestions to avoid committing a nonconsensual

sexual act are also offered:

• If you have limits, make them known as early as possible.

• Tell a sexual aggressor “NO” clearly and firmly, understanding you have the right to withdraw consent at ANY time.

• Try to remove yourself from the physical presence of a sexual aggressor.

• Find someone nearby and ask for help.

• Take affirmative responsibility for your alcohol intake or drug use and acknowledge that alcohol and drugs lower your

sexual inhibitions and may make you vulnerable to someone who views a drunk or high person as a sexual opportunity.

• Take care of your friends and ask that they take care of you. A real friend will challenge you if you are about to make a

mistake. Respect them when they do.

If you find yourself in the position of being the initiator of sexual behavior, you owe sexual respect to your potential partner.

These suggestions may help you to reduce your risk for being accused of Sexual Misconduct:

• Clearly communicate your intentions to your sexual partner and give them a chance to clearly relate their intentions to

you.

• Understand and respect personal boundaries.

• Don’t make assumptions about consent, someone’s sexual availability, whether they are attracted to you, or whether the

potential partner is physically or mentally able to consent. If there are any questions or ambiguity then you do not have

consent.

• Mixed messages from your partner are a clear indication that you should stop, defuse any sexual tension and communicate

better. You may be misreading the situation. They may not have figured out how far they want to go with you yet. You

must respect the timeline for sexual behaviors with which they are comfortable.

• Don’t take advantage of someone’s drunkenness or drugged state under any circumstances.

• Realize that your potential partner could be intimidated by you, or fearful. You may have a power advantage simply

because of your gender or size, or position with the University. Don’t abuse that power.

• Understand that consent to some form of sexual behavior does not automatically imply consent to any other forms of

sexual behavior.

Silence and passivity cannot be interpreted as an indication of consent. Read your potential partner carefully, paying attention to

verbal and nonverbal communication and body language.

EDUCATIONAL PROGRAMS

Educational programs will be provided to University students, faculty, and staff about the issues of Sexual Misconduct. Programs

will define the offenses, outline procedures for reporting, and resources available for support.

100

APPENDIX A

Kansas Criminal Law Definitions

Sexual Assault

As defined by Kansas law, rape is (1) knowingly engaging in sexual intercourse with a victim who does not consent to the sexual

intercourse under any of the following circumstances: when the victim is overcome by force or fear or when the victim is

unconscious or physically powerless; (2) knowingly engaging in sexual intercourse with a victim when the victim is incapable of

giving consent because of mental deficiency or disease, or when the victim is incapable of giving consent because of the effect of

any alcoholic liquor, narcotic, drug or other substance, which condition was known by the offender or was reasonably apparent

to the offender; sexual intercourse with a child who is under 14 years of age; sexual intercourse with a victim when the victim's

consent was obtained through a knowing misrepresentation made by the offender that the sexual intercourse was a medically

or therapeutically necessary procedure; or sexual intercourse with a victim when the victim's consent was obtained through a

knowing misrepresentation made by the offender that the sexual intercourse was a legally required procedure within the scope

of the offender's authority. As defined by Kansas law, sexual battery is the touching of a victim who is not the spouse of the

offender, who is 16 or more years of age and who does not consent thereto, with the intent to arouse or satisfy the sexual

desires of the offender or another. See. Kan. Stat. § 21.5501 et seq.

Domestic Violence

Kansas law defines domestic violence to include an act or threatened act of violence against a person with whom the offender is

involved or has been involved in a dating relationship, or an act or threatened act of violence against a family or household

member by a family or household member. Domestic violence also includes any other crime committed against a person or

against property, or any municipal ordinance violation against a person or against property, when directed against a person with

whom the offender is involved or has been involved in a dating relationship or when directed against a family or household

member by a family or household member. See Kan. Stat. § 21-5111.

Dating Violence

Kansas law does not specifically define dating violence, but under Kansas law domestic violence includes an act or threatened

act of violence against a person with whom the offender is involved or has been involved in a dating relationship. See Kan. Stat.

§ 21-5111.

Stalking

Under Kansas law, stalking is (1) Recklessly engaging in a course of conduct targeted at a specific person which would cause a

reasonable person in the circumstances of the targeted person to fear for such person's safety, or the safety of a member of

such person's immediate family and the targeted person is actually placed in such fear; (2) engaging in a course of conduct

targeted at a specific person with knowledge that the course of conduct will place the targeted person in fear for such person's

safety or the safety of a member of such person's immediate family; or (3) after being served with, or otherwise provided

notice of, any protective order included in K.S.A. 21-3843, prior to its repeal or K.S.A. 2019 Supp. 21-5924, and amendments

thereto, that prohibits contact with a targeted person, recklessly engaging in at least one act listed in subsection (f)(1) that

violates the provisions of the order and would cause a reasonable person to fear for such person's safety, or the safety of a

member of such person's immediate family and the targeted person is actually placed in such fear. See Kan. Stat. § 21-5427.